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HomeMy WebLinkAbout01/04/77 Board of Public Works MinutesM I* RE, GULAR 11EETING JANUARY 41 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Tuesday, January 4, 1977 by Thomas J. Brunner, Jr. in the absence of a Chairman. 11r. Brunner and Patrick 11. 11cl1ahon, Director of Public Works, were present, as was Deputy City Attorney Georgia Luks . 11r.. Brunner made a motion that 11r. 11c1lahon be appointed Chairman Pro-Tem for this meeting, until such time as the full Board has the opportunity to elect a President of the Board of Public Works. 11r. 11cliahon seconded the motion and it carried. APPP.OVAL OF III14UTES DELAYED Upon motion made by 11r. 11c1lahon, seconded by 11r. Brunner and carried, the approval of minutes of the December 28 and December 30 meetings of the Board was delayed until the next meeting. OPENING OF BIDS - VEHICLE, BUREAU OF ENGINEERING This was the date set for receiving bids for one vehicle for the Bureau of Engineering. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Gates Chevrolet Company Bid was signed by Garry E. Westfall, South Bend, Indiana non -collusion affidavit was in order and a certified check in the amount of $475.00 was submitted. Bid - one 1977 Impala - $5,976.12 less Trade -In 1,227.12 Net $4,749.00 Freeman Spicer Bid was signed by J. Spicer, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - One 1977 Fury - $5176.97 less Trade -In 100.97 Net 5076.00 Basney-Ford -.Deputy City Attorney Georgia Luks advised the Board that the bid from Basney Ford should not be read, as the non - collusion affidavit was not notarized. Mr. 11cMahon said an improperly executed non -collusion affidavit was considered a substantial defect in the bid and it would not be read. 11r. 11c1lahon made a motion that the bids be referred to the Department of Public Works for review and recommendation. 11r. Brunner seconded the motion and it carried. 11r. Gene Evans, Civic Planning Association, asked why the City had bid a full-sized car. 11r. 11cllahon explained that this is the City Engineer's car and is used to go back and forth on all public works business, including trips to Indianapolis and Chicago, and must be able to accommodate five or six persons comfortably and, for this reason, the specifications were written for the larger car. PUBLIC IIEARI14G - VACATION RESOLUTION NO. 3435 - NOP.TH-SOUTH ALLEY BET 1EEN 11EADE AND FRE11014T STREETS This Baas the date set for holding a public hearing on Vacation P.esolution No. 3435, for the vacation of the north -south alley between Meade Street and Fremont Street, from the south right-of-way line of Lawton Street to the north right-of-way line of the east - west alley between Lawton -Street and Orange Street, the alley being Y REGULAR MEETING JANUARY 4, 1977 between Lot 63 and 64 in West End Subdivision. The Clerk tendered proofs of publication of notice'in the South Bend Tribune and the Tri-County News which were found to be sufficient. Petitioner for the vacation is the Overhill Manufacturing Company. Charles Roemer, Attorney for the petitioner, and Mr. Thomas Kinnucan, President of Overhill Manufacturing Company, were present. Mr. Roemer said they would be happy to answer any questions of the Board. Mr. Brunner asked Mr. Roemer the purpose for the vacation petition. Mr. Roemer explained that Overhill Manufacturing Company owns the lots on both sides of the alley and would like to vacate the alley to expand their business by constructing a parking lot and storage building. Those individuals who live south of the alley have no objection to the vacation. Mr. Roemer said the vacation would be of benefit to the community by allowing an existing business to expand. Mr. McMahon noted that the petition received a favorable recommendation from the Area Plan Commission. Ile asked if there was anyone else present who would like to speak on the petition, There was no one present who wished to speak and no written rer.,ionstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Vacation Resolution was confirmed and referred to the Bureau of Engineering for preparation of the Assessment Poll. BID ADVERTISING APPROVED - BUREAU OF POLICE VEHICLES The Board received a request from Chief Michael Borkowski to adver- tise for bids for twelve police vehicles. Detailed specifications were attached and the Chief noted that Janes Meehan, Bureau of Vehicle Maintenance, participated in drafting the specifications and that Mr. McMahon had been contacted with reference to any interest the City may have in retaining the trade-in vehicles for other Departments. Mr. Brunner asked Division Chief G1enn.Terry why these vehicles were being bid separately and not with the entire fleet.. Chief Terry explained that the Department does not trade vehicles with less than 40,000 miles on them. The fleet cars came in in July and do not yet have that much mileage, so they will be replaced later. He said the unit prices bid on these vehicles will give the Department a realistic figure to deal with when the fleet cars are bid. He also indicated that -purchasing twelve vehicles now will help the Communications Depart- ment in the installation of radios, since they will, -not have to handle the entire fleet installation at one time. Mr. Brunner asked what steps had been taken to advise potential bidders of the upcoming bid. Chief Terry said all major dealers net with the Department to go over the specifications in December. Follow-up phone calls will be made and the Motor Pool Sergeant will deliver copies of the specifica- tions to the dealers for their review. Mr. Brunner asked the Clerk whether the Board would also advise the dealers of the bid invitation and was advised that Notice to Bidders and specifications would be mailed from the Board office. Mr. McMahon made a motion that the Board approved the request of Chief Borkowski to advertise for bids and recommended that sealed bids be received on January 24 at 9:30 a.m. Mr. Brunner seconded the motion and it carried. BIDS AWARDED - STREET DEPARTMENT TRUCK AND FRONT END LOADER The Board received a report from Joseph Gawrysiak, Bureau of Streets, that he had reviewed the bids received for a.one ton truck: and a front end loader for his Department and was recommending that the low bid of Gates. Chevrolet of $4,742.00 for the one ton truck be accepted and the low bid of A. H. Choitz & Co. of $36,609 for a front end loader be accepted. Mr. McMahon made a motion that the Board accept Mr. Gawrysiak's recommendation and award the low bids as indicated. Mr. Brunner seconded the notion and it carried. PA)DIENT SUMMARY FOR CENTURY CENTER FILED The Board received a payment summary for all construction contract payments made for Century Center for October, 1976. Total payments for Board of Public Works contracts for the month totalled $294,946.90. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the payment summary was filed. 1 REGULAR MEETING JANUARY 4, 1976 74 4 REPORT FROM AREA PLAN COPa7ISSION ON PETITION TO TACATE A PORTION OF SPRUCE STREET The Board received a report from the Area Plan C< public hearing was held on the petition of S1utsP Company to vacate a portion of Spruce Street frog way line of Washington Street 165 feet south to 1 line of the east -west alley south of Washington South Bend. The Plan Commission recommended the to the Board, subject to=the vacation of the nori located immediately south of Spruce Street. Upo7 Mr. McMahon, seconded by Mr. Brunner and carried. the recommendation and referred the petition to 1 Engineering for preparation of the Vacation Reso: Bureau'of Design and Administration for review of recommendation that the additional alley be vacai STATUS REPORT - OLIVE A14D PRAIRIE SIG14ALS The Board requested a status report today on the to the Indiana State Highway Cor_imission for cons installation of traffic signals at Olive and Pra Mr. Brunner_ noted that the Board had submitted a requesting this signal,`along with traffic studi made by the Bureau of Traffic and Lighting, to t Joseph County. Subsequently, William J. Richard County Engineer, advised the Board that he concu signals were needed but said the intersection wa and the installation should be made by them. Mr the request went to the LaPorte District of the Commission in November and was probably received scheduled for their December meeting. Pie said i in January and the Board should expect an answer February,, Mr. McMahon made a motion that the ma until the Board meeting on February 7. Mr. Brun a letter be sent to the LaPorte District Enginee Board be advised of the present status of the re reply could be expected. Mr. McMahon amended hi the matter be tabled until February 7 and that a LaPorte District Engineer asking for a status re Mr. Brunner seconded the motion and it carried. a discussion concerning the accident rate at the warrants for the signals. Mr. Brunner noted tha concerned residents signed the petition requesti said the Board is very interested in pursuing th as early as possible. Ile said if the State reco to proceed with the signals, the Board would be said, speaking for himself, he is not willing to months for the State to make a decision. He sai a conclusion in this matter in February if at al STREET LIGHT OUTAGE REPORT FILED The Street -Light Outage Report for the period of through 31 was received. The report indicated 3, motion made by Mr. McMahon, seconded by Mr. Brune the report was ordered filed. LETTER REGARDING SIDEWALK FAILURE ON MICHIGAN SY The Board received a letter from the National Bai regarding continuing sidewalk failures at the oli on Michigan Street The letter indicated that tl under the sidewalk which they have filled but the to fail. The letter indicated that the bank con problem and asked that the Department of Public i mmission that a y Peltz Plumbing the south right -of - he north right-of- treet, City of vacation favorably h-south alley motion made by the Board filed he Bureau of ution and to the the Plan Commission's ed. request submitted deration of the rie Streets. petition received s of the intersection e State and to St. on, St. Joseph red that traffic owned by the State McMahon said that ndiana State Highway too late to be might be considered no earlier than ter be tabled .er recommended that asking that the nest and when a motion to direct that letter be sent to the ort on the request. There followed intersection and the several hundred .g the signals and .s matter to conclusion ,nines its' responsibility lost pleased but he ` wait another several the Board should reach possible. December 27 outages. Upon er and carried, 3EET AT WYIAN'S SI7 Lk & Trust Company l Wyman property sere are vaults sidewalk continues ,iders this a City forks make the necessary REGULAR MEETING JANUARY 4, 1977 repairs. Mr. McMahon said he did not fully accept'some of the statements made in the letter and he made a motion that the letter be filed and referred to the Bureau of Design and Administration for review and recommendation and also to the Citv')Attorney's Office for review. Mr. Brunner seconded the motion and it carried. Morgan Peck, Manager of the Bureau of Sanitation, advised the Board that his department had inspected the area after a sidewalk failure and found that the vault under the sidewalk still has display cases, electrical cords and miscellaneous items in it. COMPLAINT - STREET LIGHT OUT AT 330 W. NAVARRE The Board received a letter from Marchmont Kovas, 608 Park Avenue, calling to their attention the fact that a street light at 330 W. Navarre has been out since December 15. The outage has been reported to City Departments at least three times and Mr: Kovas indicated the light has not yet been repaired. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, noted that this is an area where there is some ornamental lighting and said, if there is a break in the cable, it is possible I & 12 will not be able to repair it until spring. Mr. McMahon asked Mr. Wadzinski to check: this light with a field representative from I & 11 and advise the Board and Mr. Kovas if repairs can be made. Upon motion made by Mr. McMahon, seconded by Mr'. Brunner and carried, the letter was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. EXTRA WORK AGREEMENT APPROVED - PROJECT 1-16000 (16) The Board received an Extra Work. Agreement for Project 116000 (16) the signalization'of sixteen intersections in South Bend being done by the State, with City inspection. This agreement is for deleted breakaway couplings and is a credit in the ar.7ount of $1,101.66. The agreement has been signed by the contractor, Morse Electric Company, and now needs Board approval so it can be submitted to the state. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the extra work agreement. CRESTWOOD AND EDISON BID ADVERTISING DELAYED The Board had approved advertising for bids for the Crestwood and Edison signals, with bids to be received on January 10. The Bureau of Traffic and Lighting submitted a memorandum to the Board stating that bid advertising was delayed pending teceipt from the State of Indiana of wage stipulations. The inforriation is expected within the next day or two. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the report. Mr. Brunner requested that the Board be advised of the status of the project each week. APPROVAL OF PARKI14G METER CHANGES NEAR COUNTY -CITY BUILDING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board that meters #11, 13 and 15 at 200 W. Jefferson and meters #16, 18 and 30 at 100 S. Lafayette, adjacent to the County -City Building, be changed from one hour meters to fifteen minute meters. He noted that this change would conform to one -cent meters at utility companies in'the City where citizens have need for short-term parking to pay bills and conduct business at these locations. Mr. McMahon made a motion that the Board approve the changes in the parking meters as recormended. Mr. Brunner seconded the motion and it carried. 1 REGULAR IIEETI14G JANUARY 4, 1977 MW There being no further business -to come before the. Board, upon notion made by Mr. McIlahon, seconded by Mr. Brunner and carried,, the meeting adjourned at 10:20 a.n. _ C I ATTEST: 4L Patricia DeClercq, Clerk 1