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HomeMy WebLinkAbout12/27/76 Board of Public Works MinutesP.EGULAR MEETING DECEMBER 27, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, December 27, 1976 by Rollin E. Farrand, with Mr. Farrand and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS I EETITIG APPROVED Tor. Farrand reported that the minutes of the meeting of December 20 had been reviewed and he made a notion that they be approved as subritted. Mr. Mullen seconded the motion and it carried. Minutes of a special meeting of the Board of Public Works held on December 20 were also reviewed. The purpose of the special meeting was to open a bid for Police Department uniforms received from Zuckerberg's Uniforms, Inc. The bid was postmarked December 18 and was•in the building before the 9:30 a.m, deadline, but was not in : the Board office, Upon r..loti on made by Tyr. Farrand, seconded and carried, the minutes of the special meeting were approved. BID OPE14IIIG - WEIGHTS & 11EASURES VEHICLE This was the date set for receiving bids for a vehicle for the Bureau of Weights & Measures. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Gates Chevrolet Corporation Bid was signed by Garry E. Westfall, non -collusion affidavit was in order and a certified check in the amount of $440 was submitted. Bid - 1 1977 Impala Station Wagon, net with trade •$4,374.00 Freeman Spicer Company, Inc. Bid was signed by J. Spicer, non -collusion affidavit was in order and a bid bond was submitted. Bid - 1 1977 Plymouth Fury Station Wagon, net with trade $4,300.00 TZr. Farrand roved that the bids be referred to the Bureau of Weights & Measures for review and recommendation. Mr. Mullen seconded the motion and it carried. BID OPENING - BUREAU OF FIFE VEHICLES This was the date set for receiving bids for six vehicles for the Bureau of Fire. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Freeman Spicer Company, Inc. Bid was signed by J. Spicer, non -collusion affidavit was in order and a bid bond was submitted. Bid - Group I, 3 1977 Plymouth Fury 4 Doors - Unit Price $.4,746.05 Three Units 14,238.15 Group II, 3 1977 Plyrouth Volare 4 Doors - Unit Price $ 4,210.28 Three Units 12,630.84 Less Trade-in 650.00 $11,98U78P7 91M REGULAR MEETING DECEMBER 27, 1976 Gates Chevrolet Corporation Bid was signed by Garry E. Westfall, non -collusion affidavit XJas in order and a certified check in the amount of $2,600. was submitted. Bid - Group I, 3 1977 Chevrolet Malibu 4 Doors - List Price Each $5,636..85 Special Discount 1,054.35 Net Price Each 54,582.5U Total without trade-ins $13,747.50 Group II, 3 1977 Chevrolet Nova 4 Doors - List Price Each $4,673.85 Special Discount 650.00 Net Price Each $4,023.04 Total without trade-ins $12,069.12 Total Group I and II without trade-ins $25 316.62 Less trade-ins 550.00 Net Bid $25,266.62 Mr. Farrand made a motion that the bids be referred to the Fire Depart- ment for review and recommendation. Mr. Mullen seconded the motion and it carried. BID OPENING - BUREAU OF FIRE, FIRE HOSE This was the date set for receiving bids for fare hose for the Bureau of Fire. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Midwest Fire & Safety Equipment Co., Inc. Bid was signed by Tom Frederick, non -collusion affidavit was in order and a bid bond was submitted. 1. Bid - 1600 ft. 3" Bi-Lateral construction cotton polyester fire hose $ 7,200.00 2. 1000 ft. 22" same as above 3,320.00 3. 300 ft. 12" same as above 703.00 .,11� , 228.00 4. 1600 ft. ALTERNATE bid on non-Bi-Lateral construction or more 3" 1000/7. polyester fire hose double jacket coupled light- weight aluminum couplings 3,760.00 5. 1000 ft. or more 22" same as item 4 1,590.00 6. 300 ft. or more 1 " same as item 4 315.00 $ 5,6 5:.00 Mr. Farrand made a motion that the bid be referred to the Fire Department for review and recommendation. The motion was seconded by Mr. Mullen and carried. BIDS ADVERTISED - BUREAU OF FIRE, RADIO DISPATCHING U14IT The Board of Public Works received a request from. Fire Chief Oscar J. Van ZJiele to advertise for bids for a new radio dispatching unit for the South Bend Fire Department. Ile explained this request is in line with their objective of Modernizing their radio dispatching system and associated equipment, most of which is from fifteen to REGULAR PEETING DECEMBER 27, 1976 twenty years old. Mr. Mullen explained the money will be corning fron Revenue Sharing Funds. Upon notion made by 17r'. Farrand, seconded by Mr. Mullen and carried, the Board approved Chief Van Wiele's request to advertise for bids for a radio dispatching unit, with bids to be received on January 10, 1977. BID AWARDED - POLICE DEPAR-ITIENT UNIFORM The Board of Public Works received a recommendation from Chief Michael C. Borkowski regarding uniforms for the Police Department. The bids of individual items listed by each of the two bidders have some items lower in separate categories with the Shield Uniform Company just over $100 lower in the required items. Chief' Borkowski advised -_the Board that the bid of Shield Uniform C.oripany Tia_s the lowest( and be,st bid and re'cor_imended to' the Board t-hat,this bid: -be -accepted for -the year 1977... Chief Glen Terry was present and _ noted, < that for individual items, officers have their 'C�d ce o4'__tli.e-.veT).dor___from'',c_�inich to. (lake these purchases. Upon notion .rude, _by Mr. Farrand, seconded by Mr. Mullen. and carried, the Board approved the recoruien:dation of Chief Borkowski and awarded the bid for Police Department uniforms for 1977 to Shield Uniform Company. VALLEY CABLEVISION COP.PORATION - FRANCHISE TRANSFER The following letter was read by the Board: On the 22nd day of August, 1966, the Board of Public Works and Safety of the City of South Bend, Indiana, entered into a CATV Franchise agreement whereby Valley Cablevision Corporation was granted the right to construct, operate and maintain a com- munity antenna television system in.the City of South Bend; Section VII of said CATV Franchise agreement provides as follows "This franchise and grant may not be assigned without the express and prior written consent of the Board of Public Works and Safety of the City of South Bend." The owners of all of the issued and outstanding stock of Valley Cablevision Corporation, to -wit: Schurz Cormiunica- tions, Inc., Truth Publishing Company, Inc., and Hichiana Telecasting Corp., have entered into an agreement with Indiana Cablevision Corporation --whereby said shareholders agreed to sell all of the outstanding shares of Valley Cable - vision Corporation stock: to Indiana Cablevision Corporation. This agreement further provides that upon the consummation of said sale, Valley Cablevision Corporation will be nerged into Indiana Cablevision Corporation. Said shareholders, Schurz Communications, Inc., Truth Publishing Company, Inc. and Plichiana Telecasting Corp., respectfully request written consent of the Board of Public Works of the City of South Bend, Indiana to the sale and transfer of said stock and the transfer by Valley Cablevision Corporation to Indiana Cablevision Corporation of all of its right under the aforementioned CATV Franchise agreement that will result by reason of the merger of Valley Cablevision Corporation into Indiana Cablevision Corporation. I have been assured that a representative of Indiana Cablevision Corporation and representatives of the shareholders above referred to will be present at any meeting of the Board of Public Works to furnish such information and assurances as may be requested. SCHURZ COMUNICATIONS, INC. TRUTH PUBLISHING COTT. ANY, INC IIICHIA14A TELECASTING CORP. By: s/ Louis C. Chapleau. Their Attorney 6 REGULAR Pg,ETING DECEMBER 27, 1976 Upon motion made, seconded and carried, the above letter was order filed. After the letter was read into the record, Georgia Luks, Deputy City Attorney, advised the Board that it was necessary to hold a public hearing prior to Board approval of the franchise transfer. Mr. Farrand moved to advertise the public hearing notice for the next two consecutive Fridays and to set the public hearing for 9:30 a.m. on January 10, 1977 at the regular meeting of the Board of Public Works The notion was seconded by Mr. Mullen and carried. Mr. Farrand advised the Board that a letter had been received from Valley Cablevision advising the Board of current progress on the handling of complaints under consideration by the Board. The letter contained information regarding actions taken and the continuing nature of efforts being made to elliminate signal interference. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the letter was ordered filed with the Board. AGREEMENT - "MUM SERVICES BUREAU AND Y . W. C . A. The Board received an Agreement between the Youth Services Bureau and the Y.W.C.A. for rental of a house at 5M N. Lafayette. This had been continued -pending a recommendation from the Legal Depart- ment in regard to the proposed use of the house in regard to zoning restrictions. The Board received a recommendation from Georgia Luks, Deputy City Attorney stating that the property is on the east side of North Lafayette and is presently zoned "B residential, therefore, the, proposed use is not in violation of zoning restrictions. The Board accepted Mrs. Luks' recommendation and upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the Agreement between the Youth Services Bureau and the .`I.LJ.C.A, for rental of a house at 520 N. Lafayette. MODIFICATION IN SUB -GRANT AGREEMENT WITH IVY TECII Deputy City Attorney Georgia Luks reported to the Board that she has now reviewed the contract agreement with Indiana Vocational Technical College and finds it acceptable in form and legality. This agreement is for modifications in the sub -grant agreement approved by the Board and the modification reflects the full obligation of funds, an increase in the number of individuals to be served by ten and a change in the per client cost. The agree- ment originally indicated $60.00 per student per quarter, but the figure negotiated was $55.00 per student per quarter. Upon motion made by PZr. Farrand, seconded by Mr. Mullen and carried, the Board accepted Mrs. Luks' recommendation and approved the Subgrant/Contract Agreement with Indiana Vocational Technical College. FILING OF ASSESSMENT ROLL, VACATION RESOLUTION 140. 3434, 1976 Rollin E. Farrand, Civil Cit-17, Engineer, files with the Board an Assessment Poll for Vacation Resolution No. 3434 for the vacation of a portion of Parallel Street fron the East right-of-way line of Jackson Street East to --the West right-of-way line,of College Street in Cottage Grove Addition. The following lots may be injuriously or beneficially affected by such vacation: Lot Nos. 10 and 15 of Cottage Grove Addition. the Board finds that each of said lots have been damaged in the amount of $0.00 and benefited in the arount of $0.00. Upon motion nade by Mr. Farrand, seconded by Mr. Mullen andcarried, the Board filed the Assessment Poll and set Monday, January 31, 1977 at 9:30 a.m. as the time and the Board of Public Works hearing room as the place for a public hearing on the assessment roll. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of December 17 through December 20 was received. The report indicated 30 outages. Upon notion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. REGULAR P1EE''IP1G DECEMBER 27, 1976 OFFER TO PURCHASE 711 LaPOIt�E AVEPNE The Board had set an offering price of $995.00 on the city -owned lot at 711 LaPorte Avenue and transmitted to -the prospective purchaser, Richard Ludwick, a purchase agreement for the lot. Mr. Ludwick responded to the Board by letter indicating that he feels this valuation is too high and offered $600.00 for the lot. On November 22, 1976, the Board directed that the Clerk advise Mr.. Ludwick that the Board would accept a price of $850.00 for the lot. Today the Board received a letter from Mr. Ludwick again offering $600.00 for the City -owned lot at 711 LaPorte Avenue. ?Zr. Farrand moved the Board accept the offer, subject to the concurrence of the Common Council in accepting an ar'iount lower than the offering price. PZr.11ullen seconded the motion and it carried. The Board directed the Clerk to write Mr. Ludwick and inform him the Board has accepted his offer of $600.00, subject to Council concurrence. BIDS ADVERTISED - IMPROVEMMT RESOLUTION 110. 3437, 1976, CRES'LJOOD AND EDISDN INTERSECTION Mr. Farrand informed the Board that the specifications are now ready for the construction of signals at the Crestwood and Edison intersection. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board authorized the advertising of bids for the construction of signals at the Crestwood and Edison intersection, with bids to be received on January 10, 1977. CLAIMS APPROVED Walter F. Lantz, Chief Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 13606 through.19352 and their recommendation that the claims be approved. Upon notion riade by Mr. Farrand, seconded by Mr. Mullen and carried, the claims were approved and checks for payrlent were ordered issued. There being no further business to come before the Board, upon notion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 10:10 a.m. In the absence of Patricia DeClercq, Clerk of'the Board of Public Works, I, Maryrose Putz, assur_ie all responsibility for the Board of Public Works meeting of December 27, 1976. Rollin E . Farrand' ATTEST: Patricia DeClercq, Cler -