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HomeMy WebLinkAbout12/13/76 Board of Public Works MinutesREGULAR MEETING DECEMBER 13, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, December 13, 1976 by Rollin E. Farrand, President, with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy Cite Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the meeting of December 6 had been reviewed and he made a motion that they be approved as submitted. Mr. Farrand seconded the motion and it carried. STATEPZENT OF BOARD PZEMBERS ON RESIGNATION OF MR. FARP.AND Mr. Mullen expressed regret upon the resignation of Rollin E. Farrand, Director_ of Public Works, who is leaving his position with the City to accept private employment. Mr. Mullen said he had enjoyed working with Mr. Farrand and wished him the best of luck. Mr —Brunner seconded Mr. Mullen' s cor_uients and also wished Mr. Farrand good luck. PUBLIC HEARING - VACATION RESOLUTION 140. 3434 This being the date set, hearing was held on Vacation Resolution No. 3434, 1976 for the vacation of a portion of Parallel Street from the east right-of-way line of Jackson Street east to the west right-of-way line of College Street in College Grove Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. There were no remonstrators present and no written remonstrances were filed. David Wells advised the Board that the petitioners, G & N Warehouse, Inc., own the property on both sides of the portion of the street to be vacated. Loitz Brothers Construction Company, contractors for the Model Cities Sewer Separation project, had asked for a storage area for their equipment which would be secure. The petitioners filed their petition to vacate a portion of Parallel Street and submitted to the Board a request for permission to fence the area, pending completion of the vacation proceedings. The Board granted that permission. Mr. Farrand noted that the petition received a favorable recommendation from the Area Plan Commission after it was amended at the request of Conrail to include the railroad crossing in the vacation. This resolution reflects the amended petition. The Police and Fire Departments and the Traffic Engineer have reviewed the petition and have no objection to the vacation. Mr. Brunner asked Mr. Wells what his connection with the petitioner was and Mr. Wells indicated he is Secretary of the company. Upon motion made by Mr. Farrand, seconded by Mr. Brunner, and Carried, the Board confirrzed Vacation Resolution No. 3434 and referred it to the Bureau of Engineering for preparation of the Assessment Poll. BIDS REJECTED - FIRE DEPARTMENT VEHICLES Mr. Farrand reported that the bids received for six vehicles for the Fire Department had been reviewed by the Board with members of the Department. It has been determined, in order to attempt to increase the number of bidders, to reject all bids and to readvertise for bids with the specifications to be revised. Changes will reflect a 300 cubic inch engine in both vehicles and the wheel base on the smaller cars will be reduced to 111". Mr. Farrand made a motion that the Board reject all bids received and authorize readvertising for bids for six vehicles, with bids to be received on December 27. Mr. Brunner seconded the motion and it carried. REGULAR MEETING DECEMBER 13, 1976 140DIFICATIO14 IN SUB -GRANT AGREEMENT WITH IVY TECH Elroy Kelzenberg, Director_ of Manpower and Training, submitted to the Board modifications in the sub -grant agreement approved by the Board with Indiana Vocational Technical College. Thomas Becker was present to represent Mr. Kelzenberg and he advised the Board that this modification reflects the full obligation of funds, an increase in the nurlber of individuals to be served by ten and a change in the' per client cost. The agreement originally indicated $60.00 per student per quarter, but the figure negotiated was $55.00 per student per quarter. Deputy City Attorney Georgia Luks advised the Board that she had not reviewed the modifications. Upon motion r..zade by Mr. Farrand, seconded by Mr. Brunner and carried, the Board tabled the agreement for one week to allow for review by the Legal Depart- ment and a recommendation. BID ADVERTISING APPROVED - BUREAU OF WEIGHTS AND MEASURES VEHICLE Bert Cichowicz, Manager of the Bureau of Weights and Measures, requested pernission to prepare specifications and advertise for bids for a vehicle for his Department. There is budgeted money for this purchase in the 1977 budget. Upon motion rude by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the request and bids will be advertised, with sealed bids to be received on December 27. AGREEMENT WITH YOUTH SERVICES BUREAU AND Y.W.C.A. TABLED The Board received an agreement between the Youth Services Bureau and the Y.W.C.A. for rental of a house at 520 N. Lafavette to be used for runaways. There was no one present from the'Youth Services Bureau. Mr. Brunner raised the question of the proposed use of the house in regard to zoning restrictions and made a motion that the agreement be tabled and referred to the Legal Department for review of the proposed use and for discussion with Mr. Gagnon of the Youth Services Bureau with a recor_mnendation to be made to the Board. Mr. Mullen seconded the notion and it carried. ENGINEERING AGREEMENT APPROVED WITH KENT KASER Atli) ASSOCIATES RECONSTRUCTION OF STREETS IN RE: WESTEPsd AVENUE PARKING The Board received a letter from Mr. Farrand, Director of Public Works, advising then that, in cooperation with the Western Avenue Business lien's Association, the City is working on a future plan to eliminate parking on Western Avenue. Ile submitted to the Board an agreenent with Kent Kaser & Associates for the engineering design for reconstruction of the stub streets at Bendix, Camden, Lake and Kentucky Streets, north of Western Avenue. The fee for the agreement is $5,000 which is approximately ten per cent and is the standard fee. Mr. Farrand indicated the work would include widening; the streets, installing new curbs at the street edge and installation of inlets for storm drainage. Upon notion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the engineering agreement. LETTER FROM WILLIAM J. RICHARDSON FILED - OLIVE -PRAIRIE SIGNALS The Board had transmitted to William J. Richardson and to the Indiana State Highway Commission information regarding traffic studies made regarding possible installation of a traffic signal at the intersection of Olive and Prairie. The following response was received from Mr. Richardson. REGULAR IIEETI14G DECEMBER 13, 1976 ADOPTION OF VACATION RESOLUTION -NO. 3436 1976 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTIO14 NO. 3436. 1976 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The east -west alley between Randolph Street and Calvert Street, west of Ironwood Drive, from the west right-of-way line of Ironwood Drive running west 135 feet to the east right-of-way line of the north -south alley west of Ironwood Drive in Roseland Park; Addition, Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 60 and 61, Roseland Part; Addition Notice of this Resolution shall be published on the 17th and 24th day of December, 1976 in the South Bend Tribune and in the Tri-County News. This Board at its office, on the loth day of January, 1977 at 9:30 o'clock, A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 13th day of December, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk David A. Wells, Manager of the Bureau of Design and Administration, advised the Board that the owner is to dedicate some right-of-way to the City to provide a turning radius and he suggested that a quit -claim deed for 5' off of the west side of Lots 60 and 61 in Roseland Park Addition be prepared and subr_iitted to the owner. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Legal Department was directed to prepare a deed of dedication for the necessary right-of-way and submit it to the Attorney for the petitioner for execution. REGULAR IIEETI14G "Board of Public Works Gentlemen: DECEMBER 13, 1976 December 6, 1976 Re: Traffic Signals, Olive & Prairie (S.R. 23) We are in receipt of your request for assistance in the installation of traffic signals at subject location. lie are informing you that St. Joseph County has no jurisdiction at this intersection since the unincorporated area is entirely that of S.R. #23, which belongs to the Indiana State Highway Commission. lie concur heartily in your efforts to obtain traffic signals at this intersection. In our observation, it has become potentially dangerous within the last several years and needs safety work as soon as possible. If my department, and the County, can be of any assistance, we would be more than happy to help. Very truly yours, s/ William J. Richardson, P. E. County Engineer cc: Board of Commissioners Mr. James Schmidt, LaPorte District Engineer it Mr. Farrand noted that the Board had not received any answer to their contact with the Indiana State Highway Commission and further action should await that response. There was a discussion regarding alternative action, in the event the State does not install the signals. Mr. Brunner suggested that the matter be placed on the agenda for the January 4 meeting, at which time the Board will consider further action. Upon motion nade by Mr. Farrand, seconded by Mr. Mullen and carried, the letter was ordered filed and the signal installation natter will be placed on the January 4 agenda. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that'the Board approve a 30 minute parking limit at 1015 Lincolnway West. Upon notion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. RIVER BEND PLAZA APPLICATION APPROVED Ronald Bock, Director, River Bend Plaza, submitted to the Board an application from the 'Zoological Society to have a booth on the Plaza on December 16 and 18 to secure signatures on a petition for the improvement of the Potowatomi Park zoo. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the application was approved. BONDS APPROVED RaIT S. Andrysiak, Bureau of Engineering, reported to the Board that the bonds of Marion Hamilton & Son, Inc. and United Heating and Plumbing, Inc. were properINT executed and could be filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved and filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of December 6 through 10 was received. The report indicated seven outages. Upon notion made by Mr_. Farrand, seconded b-NT Mr. Brunner and carried, the report was ordered filed. REGULAR MEETING DECEMBER 13, 1976 CLAIMS APPROVED Walter F. Lantz, Chief Deputy City Controller, and Michael L. Vance, City Auditor, submitted�to the Board Claim Docket Numbers 17950 through 18409 and their recommendation that the claims be approved. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the claims were approved and checks for payment were ordered issued. FINAL CHANGE ORDER APPROVED AIRPORT INDUSTRIAL PARK, PHASE III The final change order in the contract for the Airport Industrial Park, Phase III was submitted to the Board with the favorable recommendation of Rollin E. Farrand, Director of Public Works, and Patrick McMahon, Manager of the Bureau of Public Construction. The change order reflects as -built quantities and increases the contract by $6,003.66. Total contract cost was $1,550,282.46. Upon motion,made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the change order. CHANGE OF DATE OF JANUARY 3 MEETING Mr. Farrand noted that the County -City Building will be closed on Monday, January 3, 1977, which is a holiday for City employees. He made a motion that the regular meeting scheduled for that day be held on Tuesday, January 4 at 9:30 a.m. Mr. Brunner seconded the motion and it carried. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m.• ATTEST: I- '. L, /7 Patricia DeClercq, Clerk