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HomeMy WebLinkAbout12/06/76 Board of Public Works MinutesME REGULAR METING DECEMBER 6. 1976 A regular meeting of the Board of Public Works` - was convened at 9:30 a.m, on Monday, December 6, 1976 by President Rollin Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. APPROVAL OF MINUTES Mr. Brunner reported that the minutes of the November 29 meeting had been reviewedandhe made a notion that the minutes be accepted as submitted. Mr. Farrand seconded the motion and it carried. OPENING OF BIDS - FIRE DEPARTMENT HOSE This was the date set for receiving bids for hose for the Fire Department. The Clergy: tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hoosier Fire Eguipment Company Bid was signed by Nick D. Swartz non -collusion affidavit eras in order and 4 10% bid bond was submitted. Bid - 1600 feet Y' fire hose @ 2.85' - $4,560.00 1000 feet 2" fine hose @ 1.95' 1,950.00 300 feet,l2" fire hose @ 1.58'- 474.00 6, 9 Midwest Fire & Safes Bid - 1600 feet 3" fire hose @ - 1000 feet 22" fire hose @ 300 feet 1?" fire hose @ Hawk Fire Apparatus Bid was signed by Michael R. Casse non -collusion affidavit was in order and a 10io bid bond was subr._ii t t e d . $7,200.00 3,320.00 708.00 11,228.00 Bid was signed by Robert Hawk, non -collusion affidavit was in order and a 10°10 bid bond was submitted. Bid - 1600 feet 3" fire hose @ 2.04' 1000 feet 2z" fire hose @ 1.62' 300 feet 12" fire hose @ 1.06" Prices were not extended and the bidder did submit an alternate bid. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Fire Department for review and recommendation. DISPOSAL OF POLICE BUS APPROVED Chief Michael Borkowski requested that the Board approve the return of a bus from the Police Department to. the Transportation Corporation. The bus was given to the Department some years ago but it is, not possible to get replacement parts for it and the Transportation Corpora- tion would dispose of the unit. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the request to remove the bus from the Police Department vehicle list and return it to the Transportation Corporation. in REGULAR MEETING DECEPB3ER 6, 1976 BID ADVERTISING APPROVED -_POLICE DEPARTlE14T UNIFORMS Chief Michael Borkowski submitted to the Board detailed specifications for uniforms and uniform equipment for the Police Department for new issue for 1977. Chief Borkowski said the Department anticipates an expenditure of $4-,000 -to $8,000 for new officers next year and suggested that the Board require a bid deposit in the amount of the minimum dollar amount specified. There was a_ discussion regarding the ,present uniform, which Chief Terry said was adopted in 1932. Mr. Brunner inquired whether uniforms were standard in all second class cities in Indiana and Chief Terry said they were not. Mr. Brunner indicated that the matter of the uniform design might be a matter for discussion by the Board at some future time. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board authorized the advertising for bids with sealed bids to be received on December 20, 1976. RESPONSE FROM VALLEY CABLEVISION RE; RADIATION LEAKS The Board had transmitted to Valley Cablevision a list of locations in South Bend, furnished.by Tim Zeak of South Bend Antenna Service, where radiation leaks were alleged to be occurring from Cablevision equipment. The Board received a response from Harry White, General Manager of Valley Cablevision, containing the following information: 117 N. St. Louis St. - Checked and no interference was found. 745 N. Cushing - Interference found, broken cable and fitting replaced and resident is pleased. 3010 Green St. - No interference found. 1009 11. Roosevelt - Interference found, corrective action taken and resident is satisfied. 1710 Sunnymede - No interference found 1622 E. Fox - Interference found. Some corrective action was taken and work will continue until problem is resolved. 337 S. 26th, 1535 Rockne Dr., 16823 Edinburg Lane - These three areas are being worked by a two -man crew assigned to check each address and street. Progress report will be made later. 745 32nd St. - Cleared of interference problem by systematic rework of the River Park area. Per. Zeak was present and said he had reviewed the letter and wished to make the following comments. He said Sunnymede Ave and Roosevelt Street were corrected. St. Louis, Green Street, 26th, Rockne and Edinburg still have radiation leaks. He said there still are leaks in the River Park: area. A customer_ told Mr. Zeak that when Valley Cablevision shut off the whole River Park area, the trouble cleared up. When.they hooked up again, the interference was evident. Mr. Farrand said, since there is an apparent difference of opinion between Valley Cablevision and Mr. Zeak about these corrections, the Board would contact the customers directly to ash: them whether the complaints have been corrected to their satisfaction. He said the City is. considering the implementation -of a procedure to deal with this type of complaint, through the Mayor's Action Center and the Clerk of the Board of Public Works. The Federal Conmiunications Commission has said the City should have some mechanism to handle complaints. rfr. Farrand said the Board has information from Valley Cablevision regarding corrections made and conflicting information from Mr. Zeak. The Board has received no direct complaints from any residents and needs to find out from these people if their problems have been solved before determining what action to take. Mr. Zeak said he.has about two dozen more addresses where there are radiation leaks interfering with antenna signal reception but said he hesitates to subject his customers to the inconvenience of having Valley Cablevision make several visits to the home. He said it is not even necessary to go inside the home to make the necessary tests and corrections. Mr. Zeak asked whether a meeting could be arranged with him and with Mr. White,. a Valley Cablevision technical engineer, Mr. Crone of the City Attorney's staff 4 REGULAR MEETING DECEMBER 6, 1976 and a representative of the Board to discuss this problem. Mr. Farrand said the Board would want to hear from some of the people involved directly before any meeting was arranged. Mr. Zeak said he would submit additional addresses where radiation leaks are occurring to the Board. Mr. Farrand said the Board would request that, if possible, comments from individuals with complaints be made in writing, to the Clerk of the Board. Mr. Zeak said he was pursuing this matter because his professional reputation is at stake. He said he was quoted as having said, At the last Board meeting, that there are 20,000 people who _cannot use antenna installations because of radiation 'leaks and said his statement was there are 20,000 potential customers involved. Mr. Farrand said the Board would file the letter from Valley Cablevision and would contact the individuals listed in the letter to see if their complaints have been corrected, A.C.T.I.O.N., INC. LEASES APPROVED Leases with A.C.T.I.O.N,, Inc, for the use of old Fire Station No. 10 at 1820 S. Michigan St, and old Fire Station No. 7 at 803 N. Notre Dame Avenue, were submitted to the Board. The leases were reviewed by Deputy City Attorney Georgia Luks as to form and legality and she recommended approval. It was noted that the amount listed as rent in each lease is figured as an in -kind contribution from the City of South Bend to A.C.T.I,O.N., Inc, Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the leases. PURCHASE AGREEMENT APPROVED FOR SALE OF 720 E. WENGER A purchase agreement for the sale of a city-olmed lot at 720 E. Wenger Street was prepared by the City Attorney's Office and submitted to Mr. & Mrs. Emery Horvath. The agreement calls for a total purchase $585.00 and was signed by Mr. & Mrs. Horvath. The agreement is now submitted to the Board with the favorable recommendation of Deputy City Attorney Georgia Luks. Mr. Farrand made a motion that the Board approve the purchase agreement and refer it to the City Attorney's Office for preparation of the deed and final closing. Mr. Mullen seconded the motion and it carried. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and,Michael L. Vance, City Auditor, submitted Claim Docket Numbers 17677 through 17949 to the Board with their favorable. recommendation. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the claims and directed that the checks for payment be issued. LETTER FILED: NATIONAL BANK BP.ANCH IN BROADMOOR Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, transmitted to the Board a letter from K. F. Quade, Assistant Vice President of the National Bank and Trust Company, regarding a proposed drive-in facility on Miami Road at the Broadmoor Shopping Center. Mr. Quade stated that should traffic present a problem at the drive-in facility, the bank would furnish a guard to alleviate any traffic congestion. Mr. Wadzinski requested that Mr. Quade's letter be filed with the Board and rLade a matter_ of record., Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter from Mr. Quade and the recommendation from Mr. Wadzinski were filed. CENTURY CENTER BILLING SUIRIARY FILED Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board.a payment summary for all construction contracts on Century Center through the September, 1976 billings. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the summary was ordered filed. REGULAR MEETING DECEMBER 6V 1976 DISCUSSION RE: PARKING ON SUPF.RGRAPHId-.AREA Ronald Bock, Director of River Bend Plaza, submitted to the Board a memorandum regarding congestion in the parking area on the Supergraphic area on the Plaza between Jefferson and Colfax and asking that any solutions to the problem be explored. Mr. Farrand noted that both the entrance at Jefferson and at Colfax are high pedestrian crossings and are signalized and said no consideration would be given to opening either area. Upon motion made by Mr. Farrand, seconded by Per. Mullen and carried, the memorandum was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the bonds for George E. Ebright, Jr. and John Wright and Son had been submitted and were properly executed. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the',bonds were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of November 29 through December 3 was submitted to the Board. The report indicated 61 outages. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. ADDENDUM TO TEAMSTER'S CONTRACT RECEIVED Paula Auburn, Personnel Director, submitted to the Board a letter listing additions to the Teamsters contract with the City, which resulted from an omission in the wage rates in the original agreement. The additions have been approved by Roland Wardlow for the Teamster's Union. Mr. Brunner recommended that the letter be referred to his office for review. Upon motion made by Mr. Brunner, seconded by Mr. Farrand and carried, the letter was filed and referred to the Legal Department for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board the following installations: A. No Parking, South Side of 300 LaMonte Terrace, during the winter months. B. 30 Minute Parking Limit, 110-112 E. Dubail Mr. Farrand made a motion that the installations be approved. The motion was seconded by Mr. Brunner and was carried. ADOPTION OF VACATION RESOLUTION NO. 3435, 1976 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the following resolution was adopted: VACATION RESOLUTION 140. 3435 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north -south alley between Meade Street and Fremont Street from the south right-of-way line -of Lawton Street to the north right-of-way line of the east -west alley between Lawton Street and Orange Street, alley being between Lot 63 and Lot 64 in West End Subdivision. Reserving the rights and easements of all Utilities and the 4 REGULAR MEETING DECEMBER 6, 1976 Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Numbers 63 and 64 Notice of this Resolution shall be published on the 10th and 17th day of December, 1976 in the'South Bend Tribune and in the Tri- County News. This Board at its office on the 4th day of January, 1977 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these -proceedings. Adopted this 6th day of December, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk APPROVAL OF REVISED DESIGN STANDARDS FOR CITY OF SOUTH BEND David A. Wells, Manager of the Bureau of Design and Administration, submitted to the Board revised sheets to be added to the Design Specifications for the City of South Bend. Upon motion made by Mr. Farrand, seconded by Mr.'Hullen and carried, the Board approved revised sheets MT, D10, SW3, D7, D3, D9, WW2, WW8 and WW9 to be included in the Department of Public Works Design Standards. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:40 a.m. ATTEST: Patricia DeC ercq, Clerk