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HomeMy WebLinkAbout11/22/76 Board of Public Works Minutes222 REGULAR MEETING NOVEMBER 22. 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on November 22, 1976 by President Rollin E. Farrand with Mr. Farrand and Mr. Brunner present. Deputy City Attorney Georgia Luks was also in attendance. Peter H. Mullen, City Controller, joined the meeting at 9:40 a.m. REVIEW OF III14UTES OF PREVIOUS MEETING Mr. Brunner reported that the minutes of the November 15 meeting had been reviewed and he made a motion that the minutes be accepted as submitted. Mr. Farrand seconded the motion and.it carried. BID ADVERTISING APPROVED - FIRE DEPARTNENT HOSE The Board received detailed specifications for fire hose and a request from Chief Oscar Van Wiele that the Board advertise for bids. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for bids on November 26 and December 3, with bids to be received on December 6, 1976. OPENING OF BIDS - FIRE DEPARTMENT VEHICLES This was the date set for receiving, bids for vehicles for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Jordan Ford Bid was signed by Craig A. Kapson, non -collusion affidavit was in order and a 101/0 bid bond was submitted. Bid - Group One - Unit price, $4,804.25 - Total, $14,682.75 Group Two - Unit price, $4,353.72 - Total, $13,061.16 No trade-ins were listed Freeman -Spicer Bid was signed by Jeffrey Spicer, non -collusion affidavit was in order and a 10% bid bond was::submitted. Bid - Group One - Unit price, $4,746.05 - Total, $14,238.15 Group Two - Unit price, $4,108.28 - Total, $12,324.84 Less Trade-ins 650.00 net $11,674.7 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Fire for review and recommendation. OPENING OF BIDS - SALE OF CITY-014NED LOT AT 748 DIAMOND AVENUE This .was the date set for receiving; bids for the sale of a city -owned lot at 748 Diamond Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. T%.zo prospective purchasers were notified of the invitation for bids. The following bid was opened and read: Robert F. Pallas, 748 Diamond Avenue, submitted a letter bid in the amount of $710.00 for the lot at 748 Diamond Avenue. The offering price set by the Board was $650.00. Mr. Farrand noted that the bid from Mr. Pallas is more than the offering price and he made a motion that the Board accept the bid and refer the bid to the Legal Department for preparation of the deed. Mr. Mullen seconded the motion and it carried. REGULAR MEETING NOVEMBEI/ 22, 1976 APPROVAL OF PURCHASE AGREEMENT-- SALE OF 814 FOREST AVENUE. A purchase agreement for the sale of the lot.at 814 Forest Avenue was prepared by Deputy City Attorney Georgia Luks and submitted to the prospective purchaser, Southhold Heritage Foundation. They have signed the agreement and it is now submitted to the Board. Mr. Farrand noted that the lot has been reviewed by City departments and the Common Council has approved the sale. Offering price for the lot was established at $762.00. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board signed the purchase agreement and referred it to the Legal Department for preparation of the deed and final closing. REPORT ON PETITION TO VACATE A PORTION OF SPRUCE STREET The Bureau of Engineering reported to the Board that they have reviewed the petition of Slutsky Peltz Plumbing & Heating Company to vacate a portion of Spruce Street and have no objection .to the vacation, subject to the utility easements. Upon motion ,made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board filed the report and referred the petition to.the Area Plan Commission for a public hearing and recommendation. NOTIFICATION OF PATE CHANGE SOUTH BEND PARKING COMPANY The Board received notification from the South Bend Parking Company of a rate increase in Lot #20, at 220 W. Wayne Street, which will result in a rate of 75� for up to twelve -hours of parking. Mr. Farrand noted that it is a requirement of the Municipal Code that the Board of Public Works be advised of any rate changes in public parking lots. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board filed the notification and directed the Clerk to notify the South Bend Parking Company that the rates must be posted at the lot and the change will become effective upon posting. APPROVAL OF CONTRACT BET17EEN CITY OF SOUTH BEND AND Y.W.C.A. Mr. Mullen submitted to the Board a contract between the City of South Bend and the Y.W.C.A. which provides that for payment of $30,000 the Y.W.C.A. will provide residential living arrangements for women who are alone, counseling and additional services for pregnant adolescents and programs for disadvantaged pre-school children. These services will be rendered at the Y.W.C.A. Building, 802 N. Lafayette Boulevard. The Y.W.C.A. is to submit quarterly reports to the Board of Public Works for approval. Mr. Mullen made a motion that the Board approve the contract with the Y.W.C.A. subject to funding by the South Bend Common Council. Per. Brunner seconded the motion and it carried. DESIGNATION OF METERED SPACES FOR DRIVER EXAMINER AREA Mr. Farrand noted that Jack Ellis, Manager of :the South Bend License Branch, had contacted the City regarding the proposed move of the Branch to a building on the Plaza at 333 S. Michigan Street. Mr. Ellis requested that six meters on the south side of Western Avenue be designated as a Driver Examiner Area for people taking driving tests. It was suggested that the meters be designated as one -hour meters and the date of requirement for the spaces was given as December 6, 1976. Mr. Farrand noted that this request was reviewed by the Bureau of Traffic and Lighting and they have no objection to approval. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and Meters 4, 6; 8, 10, 12 and 14, on the south side of Western Avenue at Michigan, were designated as a Driver Examiner Area. 1 REGULAR MEETING NOVEMBER 22, 1976 ADOPTION OF RESOLUTION NO. 32, 1976 Upon motion riade by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 32, 1976 WHEREAS, the Board of Public Works of the City of„South Bend has compiled a detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30,A-1 of the Municipal Code of the City of South Bend, and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate owned by the City are not necessary to the public use and are not set aside by state or City law for public purposes, pursuant to Section 30-A2 of the Municipal Code of the City of South Bend, Indiana; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board in the future to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes. Street Address Deed Number 937 W. LaSalle 711 A and B Strip of land running east from intersection of Donmoyer and Plain Streets. 2. That this resolution shall immediately upon its adoption be submitted to the Corimon Council of the City of South Bend, pursuant to Section 30 A2 of the Municipal Code of the City of South Bend. Adopted this 22nd day of November, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk Mr. Farrand noted that the property at Plain and Donmoyer is the north seventeen feet of a lot purchased by the City for the Donmoyer Street extension and the Department of Engineering has recommended that it can be sold. 3 REGULAR MEETING COUNTER-OFFER RECEIVED FOR 711 LA PORTE AVENUE NOVEMBER 22, 1976 The Board had set an offering price of $995 on the city-ov.med lot at 711 LaPorte Avenue and transmitted to the prospective purchaser, Richard Ludwick, a purchase agreement for the lot. Mr. Ludwick responded to the Board by letter indicating that he feels this valuation is too high. Mr. Ludwick said the lot was never_ properly leveled after a demolition and concrete steps to the public walk still remain. Mr. Ludwick offered the Board $600 for the lot. There was a discussion regarding the establishment of offering prices and it was noted that the appraisal fees are usually added to the average appraised valuation to determine the offering price. In the case of the lot at 711 LaPorte, the Board did not add the total cost of appraisal to the lot. Average appraised value was $925.00 and had appraisal costs been added, the offering price would have been set at $1125.00. This would have required public advertising and receipt of sealed bids for sale of the property. Upon motion made by Mr. Mullen, seconded by Mr. Farrand, and carried, the Board directed that the Clerk advise Mr. Ludwick that total appraisal fees were not added to the appraised valuation of this lot and that the Board would accept a price of $350.00 for the lot, subject to the concurrence of the Common Council in accepting an amount lower than the offering price. TAXI LICENSE APPROVED - DAVID SMITH The Board received a recommendation from City Controller Peter 11. Mullen that, based upon the recommendation of the Police Department, the application of David Smith for a taxi license be denied. There was a discussion regarding the application and the police report. Mr. Brunner said there is no guidance in the ordinance governing taxi licenses to indicate what convictions are to be reviewed or the relationship of the date of the conviction to the date of the application. He said, in view of this, he ti7ould move for approval of the application of David Smith for a taxi license. Mr. Farrand seconded the motion and it carried, with 11r. Mullen abstaining. POOL HALL LICENSE APPLICATION AND RECOZRZIIIDATION TABLED The Board received a recommendation from Peter H. Mullen, City Controller, that, based upon the recommendation of the Police Department, he would recommend that the application of Joseph Davis to operate a pool hall at 330 Portage Avenue be denied. It was noted that this is the second application received from Mr. Davis for a pool hall license at this.location. The first application was denied. Mr. Brunner said it might be advisable to table the application at this time, since Mr. Davis has been arrested within the past few weeks and there has been no disposition of his case. Mr. Farrand made a motion that the application and recommendation be tabled, pending disposition of the present case involving the applicant. Mr. Brunner seconded the motion and it carried, with Mr. Mullen abstaining. REQUEST FOP, STREET LIGHT Councilman Walter Kopczynski submitted to the Board the request of Bert Makowski for a street light on Huron Street at the first alley west of Camden Street. Mr. Farrand made a motion that the request be referred to the Bureau of Traffic and Lighting for review and recommendation, with a report to be made to the Board on December 6. Mr. Mullen seconded the motion and it carried. SOLID WASTE PICK-UP SCHEDULE FOR THANKSGIVING WEEK FILED Joseph Kuminecz, Manager of the Bureau of Solid Waste, advised the Board that there would be no pick-up on Thanksgiving Day, Thursday, November 25, 1976. The Thursday route will be picked up on Friday and the Friday route on Saturday. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was filed. 1 REGULAR MEETING NOVEMBER 22, '1976 ' APPROVAL OF CLAITIS The Board received a recommendation from t.Ialter Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, that claim docket numbers 16343 through 17320 be approved for payment. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the claims and directed that checks be issued. PRESS CONFERENCE ON RIVER BEND PLA11A APPROVED Ronald Bock, Director of River Bend Plaza, requested that the Board approve a press conference on the Plaza on November 23 from 9:45 a.m. to 10:30 a.m, in connection with the Transpo Holiday Bus which will bring shoppers to the Plaza during the holiday shopping season. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the press conference was approved subject to coordination by the Bureau of Traffic and Lighting. SALVATION APJ.IY COLLECTION BOOTHS ON PLAZA APPROVED Ronald Bock, Director of River Bend Plaza, submitted to the Board an application from the Salvation Army to place collection booths • on the Plaza from November 26 through December 24. Mr. Bock recommended the application favorably. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the application. BONDS APPROVED 1 1 Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed excavation bonds for Herbert H. Law and Vida Plumbing and Heating Contractors and they were properly executed and could be approved. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bonds were approved-. CERTIFICATE OF I14SURAIICE FILED - COLE ASSOCIATES, INC. A Certificate of Insurance was submitted to the Board by Cole Associates, Inc. Deputy City Attorney Georgia Luks reviewed the certificate and advised the Board that it was in order. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board filed the Certificate of Insurance. AMENDED PROJECT COMPLETION AFFIDAVIT FOR PLAZA PARK APPROVED Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board an amended Project Completion Affidavit . for Plaza Part:.. Mr. Farrand noted that, through an error in addition, the total cost figure on the original affidavit was listed as $206,453. The total cost of the project was $207,665.23. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the amended Project Completion Affidavit. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of November 15 through 19 was received. The report indicated 124 outages reported. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report -,-7as ordered filed. BID AWARDED - BUREAU OF TRAFFIC A14D LIGHTING TRUCK. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the bids received for a three-quarter ton pick-up truck. He noted that the bid of Gates Chevrolet Company of $4,653.50 was the low bid and was within specifications and he recommended it be accepted. Upon motion made by Mr. Farrand, seconded by 14r. Mullen and carried, the Board accepted the bid of Gates Chevrolet Company of $4,653.50 for one three-quarter ton pick-up truck. E REGULAR MEETING NOVEMBER 22, 1976 LETTER REFERRED REGARDING PAVING OF ALLEY The Board received a letter from John Kagel of the Chamber of Commerce transmitting'a request from 11. Eugene Seni, Jr., operator of a discount tennis pro shop at 321 S. Notre Dame Avenue, that an alley parallel with the 800 bloc; of Wayne Street needs paving and asking that the City consider this paving. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board referred the request to the Bureau of Design and Administration for review and recommendation. INQUIRY RE: HOUSE MOVE PERMIT - MARION STREET TO WEST COLFAX- Irene Forbes of Southhold Heritage Foundation was present and inquired about the status of a request for a house move from 314 W. Marion Street to 820 W. Colfax. Mr. Wadzinski, Manager of the Bureau.of Traffic and Lighting, advised the Board that the route originally proposed by the mover was to use Lafayette Street and that street is specifically restricted in the Municipal Code from any house move. Mr. Wadzinski submitted a report to the Board on October 11 suggesting an alternate route and stipulating some conditions regarding the move. The report was accepted by the Board and transmitted to the house mover. Mrs. Forbes said the mover has indicated he would be willing to move the house at night or on Sunday if it would help. Mr. Brunner noted that the Municipal Code specifically excludes the use of Lafayette, Main and Michigan Streets, from LaSalle to South, in any house move. He said to grant approval of use of these streets would be a violation of the code. PTr. Brunner said amendments to the Code could be proposed but that would not solve the immediate problem. He recommended that the mover investigate alternate routes and check them with the Bureau of Traffic and Light- ing. It was suggested that the move might be made down Williams to LaSalle to the innerbelt. Mr. Brunner indicated that the Board could consider using an intersection on LaSalle Street for the move. Mr. Farrand advised Mrs. Forbes to have the house mover contact Mr. Wadzinski to work out an acceptable route. APPROVAL GIVEN FOR SALE OF 413 E. OHIO STREET ON CREDIT TERMS Deputy City Attorney Georgia Luks advised the Board that she had prepared a purchase agreement for the sale of 413 E. Ohio Street to Red John Smith at a price of $325.00. Mr. Smith has now requested that he be allowed to pay for the lot in twelve monthly installments. There was a discussion regarding the Board's policy on such sales and it was determined that a majority of the city -owned lots are sold for cash. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board authorized Deputy Cite Attorney Georgia Luks to prepare a purchase agreement for the sale o�- 413 E. Ohio Street at a price of ;325.00 in twelve monthly payments at the current interest rate and submit the agreement to Mr. Smith for approval. APPP.OVAL OF BEVERLY PLACE SUBDIVISION COMPLETION AFFIDAVIT The Project Completion Affidavit for the Beverly Place Subdivision, Section 1, a private construction including storm sewer, sanitary sewer, water and roadway improver_ients was submitted to the Board with the favorable recommendation of Patric: 11. McMahon, Manager of the. Bureau of Public Construction, and Rollin E. Farrand, Director of Public Works. Upon motion rzade by Mr. Farrand, seconded by Per. Mullen and carried, the completion affidavit was approved. The maintenance agreement on the improvement extends until November 22, 1979. 35 REGULAR MEETING NOVEMBER 22, 1976 There being no further business to come before the Board, upon motion made by'11r. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 11:10 a.m. ATTEST: Patricia DeClercq, Clerk 1 rim