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HomeMy WebLinkAbout11/01/76 Board of Public Works MinutesREGULAR MEETING NOVEMBER 1, 1976 n A regular meeting of the Board of Public Works was convened at 9:30 a.r_i, on 1"Ionday, November 1, 1976 by President Rollin Farrand with Mr.. Farrand, Mr. Brunner and Mr. 11ul len present. Deputy City Attorney Georgia Luks was also present. MINUTES OF REGULAR AND SPECIAL MEETING APPROVED Mr. Farrand reported that the minutes of the October 25 meeting of the Board had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the notion and it carried. Mr. Farrand then noted that a special meeting of the Board was convened on October 28, 1976 to open proposals sought from contractors for the Y.aley Street Curb and Sidewalk repair. Mr. Farrand said those minutes had been reviewed and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS BODY AMIOR FOR BUREAU OF POLICE This was the date set for receiving bids for body armor for the Bureau of Police. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: Shield Uniform Company South Bend, Indiana Bid -1 through 25 units 1 through 50 units 1 through 100 units 100 or more Steven R. Jenkins Company Indianapolis, In Tana Bid - 1 through 25 units 1 through 50 units 1 through 100 units 100 or more Outdoor America, Inc. PZis awaka, Indiana Bid was signed by Thomas W. Clarisey, non -collusion affidavit was in order and a $1000 bid bond was submitted. $165.00 153.00 141.00 135.00 Bid was signed by Steven R. non -collusion affidavit was and a $1,000 certified check $122.00 122.00 122.00 104.00 Jenkins, in order was submitted. Bid was signed by Stephen Gilbert, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid A - MagShield Undercover Vest 1-25 26-50 51-100 101 up Bid B - Morgan Tex SM. PIED S/rz $163.00 156.00 143.00 138.00 LGE. 1-50 $141.00 $154.00 $179.00 51-Up 134.00 147.00 170.00 1�/L $171.00 164.00 150.00 145.00 .K-LGE . $206.00 196.00 Second Chance Bid was signed by Clinton E. Davis, Farmington Bills, Michigan non -collusion affidavit was in order and a $1000 bid bond was submitted. Bid - Any Amount - $118,00 each Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Police for review and recommendation. M REGULAR MEETING NOVEMBER ,1, 1976 OPENING OF BIDS - STREET DEPAEMENT TRUCES This was the date set for opening,bids for two single axle trucks for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The following bids were opened and publicly read, non -collusion affidavits being in order: Jordan Ford Bid was signed by Craig Kapson, non- Mishawaka,.Indiana collusion affidavit was in order and a 10°10 bid bond was submitted. Total Bid for two units - $23,062.44 Gates Chevrolet South Bend., Indiana Bid was signed by A. G. Irwin, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - Two. units @ $11,533.38. Total Bid - $23,066.76 Alternate, two speed rear axle, add per unit $310.00 International Harvester Bid was signed by P. J. Irwin, non- Sout _.Ben In Tana collusion affidavit was in order and a certified check in the amount of $2,477.00 was submitted. Bid - Two units @ 12,381.80 - Total Bid - $24,763.30 Shamrock Ford Bid was'signed by B. S. Tinkham, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Two LN700 @ 11,933.62 - Total Bid - $23,867.24 Option, Two F700 @ 11,518.58 - Total Bid - $23,037.16 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried the bids were referred to the Bureau of Streets for review and recommendation. ADDITION A14D DELETION TO POLICE VEHICLE FLEET Chief Michael Borkowski advised the Board that his department has acquired a 1969 Dodge to be added to their fleet vehicle list as Unit #733. They are asking for permission to dispose of Unit 743, a 1969 Plymouth. Chief Terre was present and advised the Board that the Fire Department has expressed an interest in having Unit 734. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the addition to the vehicle list of Unit #733 and authorized the transfer of Unit #734 from the Police Department to the Fire Department. CONTRACT WITH MOTOROLA EXTENDED - FTRE DEPARTMENT AMBULANCES The Board received a request from Chief Oscar Van Wiele that the Board approve an extension of the existing contract with Motorola, entered into in January, 1975, to include telemetry equipment for the two new ambulances. Cost of the maintenance agreement for the two ambulances would be $54.50 per month and would increase the cost of the agreement to $75.25 per month. Mr. Farrand made a motion that the extension of the maintenance agreement be approved. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - FIRE DEPARTMENT VEHICLES Chief Oscar Van Miele requested permission from the Board to prepare specifications and advertise for bids for four to six vehicles for the Fire Department. Chief Van Wiele indicated that these would probably be cars and said the Department is in dire need of vehicles. He indicated that he had discussed the matter with Mr. Mullen and had been advised to make the request. Mr. Mullen noted that the appropriation would probably come out of 1977 revenue sharing funds. Upon motion made by Mr. Farrand, seconded M REGULAR MEETING NOVEMBER 1, 1976 by Mr. Brunner and carried, the Board authorized the Fire Department to prepare specifications and the Clerk to advertise for sealed bids for vehicles. Chief Van Wiele was requested to include in the specifications the fact that the Board reserves the right to hold the bids for ninety days before making an award. SUB-GP,ANT AGREEMENT APPROVED - BUREAU OF EMPLOYMEIIT AND TRAINING AND ASSOCIATED MIGRANT OPPORTUNITY SERVICES A sub -grant agreement between the Bureau of Employment and Training and the Associated Migrant Opportunity Services was submitted to the Board. Elroy Kelzenberg, Director of Manpower and Training, advised the Board that the agreement provides that a counsellor presently working with the Community:School Corporation would provide service to migrant clients under Title One. The sub -grant provides payment of $1,QOO per quarter to share the cost of the counsellor's services to migrant clients. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the sub -grant agreement was approved., LETTER FROM —COUNTY HEALTH DEPARTMENT RE: HIGHLAND ADDITION SANITARY SEWER PROJECT RECEIVED The public hearing on the construction under Barrett Law of sanitary sewers in Highland Addition was held by the Board and action on the project was delayed at the request of the Health Department pending conclusion of their investigation. The following letter was received and read: "I now have completed my evaluation of conditions concerning this project, and do appreciate the time afforded to do so. As you know, it is in the public's best interest to provide sanitary sewers to as much of the community as possible, especially when we are assured that adequate treatment facilities are available. In view of the facts of present septic s;Tstem failure, potential problems in that septic systems are intended a temporary installation, and the high water table in the area, I feel this sanitary sewer is necessary. I strongly urge your Board to proceed with this project and should there be any real hesitation, please be advised that the Board of Health is prepared to order.the same. I trust you shall advise if there are any questions. Sincerely, s/ William J. McCraley, M. D. Health Officer ". Mrs. June Wesszo was present and submitted to the Board a petition signed by property owners indicating their feelings regarding the sewer project. Mrs. Wesszo said a number of the lots involved are unimproved lots on which back taxes are due. She said there are only a few homes in the area.and only some of those homes are having problems with septic systems. Mrs. Wesszo said she has had a septic system for a number of years and has never. had any problems. Mr. Farrand said the Board had indicated that they would not take final action on this matter until the property owners were aware that the Health Department recommendation had been received. He made a motion that the petition be filed and that the matter be set for a continuation of the public hearing at the regular meeting of the Board on Monday, November 15, 1976 at 9:30 a.m. Ile asked 10 REGULAR IIEETI14G NOVEMBER 1, 1976 Mrs. Wesszo to advise property owners she has contacted who are interested in this matter of the date of -'the hearing and said a report of the date of the continuation would be carried in the newspaper. Mr. Farrand also added as a part of his.motion that the petition and letter from the Health Department be referred to the Legal Department for their review of the procedure to be followed in the event the Board is ordered to put the sewer in. Mr. Mullen seconded the motion and it carried. APPROVAL OF CITY CLAIMS The Board received City Claims, Docket Numbers 15802 through 16155 and the recommendation of Walter Lantz, Deputy City Attorney, and Michael Vance, City Auditor, that the claims be approved and checks issued. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the claims and directed that checks for payment be issued. APPROVAL OF SEWER CONSTRUCTION IN RIMER GLEN OFFICE PARK The Board received a letter from Cole & Associates, Inc. advising them that, in designing the site work for Bloch. Six for River Glen Office Park, they have discovered that the stub of a storm sewer was constructed 3.0 feet above the invert elevation of the 12" diameter stub at the manhole. This is too high to permit connection to the site storm sewer system. They are requesting permission to construct this sewer in the public right-of-way on Columbia Street by either tunneling or cutting into the street. David A. Wells, Manager of the Bureau of Design and Administration, advised the Board that he had been contacted regarding this request and was aware of what they would like to do and said any approval of this request by the Board would be subject to inspection and final approval by the City. Mr. Farrand said it was doubtful that any approval would be given to street cuts. Mr. Farrand made a motion that the Board approve the request for connection of the storm sewer in Block Six for River Glen Office Park, subject to complete coordination and approval of the project by the Department of Public Works. Mr. Brunner .seconded the motion and it carried. ADVERTISING FOR INSURANCE COVERAGE APPROVED Peter H. Mullen, City Controller, requested that the Board, in compliance with Ordinance_No. 5957-76, advertise the availablity of insurance specifiations for the City of South Benda Detailed specifications are available in the City Auditor's Office. Upon motion made by Mr. Mullen, seconded by Mr. Farrand and carried, the request was approved and the Clerk was directed to advertise the availability of insurance specifications. LETTER FROM `ALLEY CABLEVISION FILED The following letter.was received and read: "Board of Public Works Gentlemen: October 25, 1976 Your letter of October 20 was received regarding complaints of radiation that you had received. We are very sensitive to leaky signal problems and/or radiation and we are unaware of any problems that.are not getting our fullest cooperation and attention. In fact, we are aware of only one problem within the entire 460 miles of system. This has been in the River Park section -- one of the earliest built areas. It is a continuing problem since we are finding many of the cable M REGULAR MEETING NOVEMBER 1, 1976 [l drops illegally cut or danag,ed by vandals or unauthorized parties. Our engineers ;h:ave"been working very closely with a Mr. Tim Zeke of South Bend Antenna Service and Mr. Zeke has been briefed regularly on Valley's plan for correction. We are giving this area special attention and reN-7orking the entire area. Meanwhile, let me assure you that Valley Cablevis.ion is keeping all readings of signal leaks within specifications as required by the Federal Communications Commission. Thank you for your letter and should you have further questions, please let me hear from you. Mr. Farrand said that, in vie Corimiunications .Commission has matter, he would move that th Corporation be.filed, pending from the F.C.C. Mr. Brunner. SALT CONTRACT APPROVED Cordially, VALLEY CABLEVISION CORPOP.ATION s/ Harry White General Manager m w of the fact that the Federal also been contacted regarding this e letter from Valley Cablevision receipt of any additional information seconded the motion and it carried. The contract with Diamond Crvstal Salt Company to provide rock salt for the Street Department through October 31, 1977 was executed by the Company and returned to the Board along with a performance bond in the amount of $125,000. The Board approved and signed the contract for which they had earlier accepted the bid. ESCROW AGREEMENTS FOP. CENTURY CENTER APPROVED Escrow Agreements with A..Hartke & Son Co., Inc. for. Contract 028, Painting and Finishing,.were submitted to the Board. Mr. Farrand explained that these are standard escrow agreements as approved by the Board for other Century Center contractors and providethat the Cite put the retainage from the contracts into an escrow account so it draws interest. Upon motion made by Mr. Farrand, seconded by Mr. Brunner_ and carried, the escrow agreements were approved. HOLIDAY SCHEDULE FOR BUREAU OF SOLID WASTE FILED Joseph Kuminecz, Manager of the Bureau of Solid Waste, advised the Board that the regular schedule will be collected by his Department for the week of Election Day, November 2 and Veteran's Day, November 11 and all routes will be picked up on the regular day. Mr. Farrand made a motion that the report be filed. Mr. Brunner seconded the motion and it carried. RIVER BEND PLAZA APPLICATIONS APPROVED CONDITIONALLY Ronald Bock, Director, River Bend Plaza, submitted to the Board applications for the Christmas Festival on .November 20 on the Plaza, along with his favorable recommendation: A. Kiwanis Auxiliary, Craft and Baked Goods B. Bob DeBolt, Child Evangelism Fellowship, Mobil Chapel C. Kidney Foundation Sale of Coloring Books D. Michi_ana Kenn-e1 Club Exhibit of Dogs E. Mrs. Tijerina - E1 Campito Day Care Center .- Food Booth F. Girl Scout Troop #518 - Sale of Christmas Ornaments Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the applications subject to securing the necessary licenses and filing of insurance where applicable. 2 REGULAR ITEETING 14OVEIIBER 1, 1976 CERTIFICATE OF INSURANCE FILED = KOONTZ-WAGNER ELECTRIC COMPANY A certificate of insurance from Koontz Wainer Electric Company was submitted to the Board and reviewed by Georgia Luks, Deputy City Attorney. She recommended that.it be filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of October 25 through 29 was received. The report indicated seven outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. TITLE SHEET APPROVED - MIAMI ROAD SEWER EXTENSION The tithe sheet approving the plans for the Miami Road Sewer Exten- sion was submitted to the Board. Mr. Farrand noted that this project, will be constructed under Barrett Law if it is completed. The Board had preliminary plans for the project drawn up by Kent Kaser and Associates and this title sheet approves those plans. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board signed the title sheet approving the plans for the Miami Road Sewer Extension. ACCEPTANCE OF PROPOSAL FOR I'.ALEY STREET CURB A14D SIDEWALK Mr. Farrand advised the Board that the Bureau of Engineering prepared a tabulation of the proposals received for the reconstruction of the Kaley Street curbs and sidewalks. He noted that two of the bidders, Batteast Construction Company and Ziolkowski Construction Company, were high. Two items were not included in the proposal from McIntyre and Jones so they were contacted and asked to submit prices for those two items. The proposals were then reviewed and Rieth Riley Construction Company's proposal was low at $10,625.00 Mr. Farrand' made a motion that the contract for the reconstruction of the Kaley Street curbs and sidewalk for the two blocks south of Western Avenue be awarded to the Rieth Riley Construction Company. Mr. Brunner seconded the motion and it carried. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recomr_iendations for traffic control devices: A. Three green curb spaces south of Colfax Avenue on the west side of the Supergraphics (100 S. Michigan) at the request.of a new business place. B. Installation of stop signs on Kenmore at Cleveland Road. C. Installation of stop signs on Kenmore at Boland Drive. D. Installation of "40 Mile Speed Limit" signs on Bendix Drive from Lathrop to Cleveland. E. No Parking signs on both sides of Bendix Drive, from Lathrop to Cleveland, in the area of the Airport Industrial Park, Phase IV. F. No Parking Signs, north and south on Ewing for a distance of 120' from a point 115' west of Erskine to the drive east of Riley High School, necessary for bus loading zone. This request is being nade in conjunction with the Community School Corporation and Riley High School. Upon motion made by I -Tr. Farrand, seconded by ITr. Mullen and carried, the traffic control devices were approved. 1 REGULAR MEETING NOVE14BER 1, 1976 BID ADVERTISI14G APPROVED TAUF°FOR BUREAU OF TRAFFIC AND LIGHTING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, requested permission to advertise for bids for one 3/4 ton pick up truck for his Department. Mr. Farrand noted that this item was in the budget for 1976 but the Controller's office had asked that they delay advertising for bids. They have now indicated that the money will be available. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Department was authorized to prepare specifications for a truck and the Clerk was directed to advertise for bids on November 5 and 12, with sealed bids to be received on November 15, 1976. REPORT ON PETITION FOR TRAFFIC SIGNAL ON OLIVE AND PRAIRIE The Board received a report from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, that an inrormal study of the intersection at Olive and Prairie was begun. A check of accident reports indicates two accidents occurred at this location up to the middle of September, 1976. A speed check was attempted but, because of malfunctioning equipment, the check could not be completed. The malfunctioning equipment is now in Chicago for repairs. Mr. Farrand made a motion that the report be filed until the equipment is repaired and a complete report can be given. Mr. Brunner asked how soon the report might be expected and Mr. Farrand said in about three weeks. Mr. Brunner said, in view of the interest in this matter, the City might investigate borrowing equipment to complete the stud-,T. Mr. Farrand said other governmental units normally borrow such equipment from the City of South Bend but said lie would look into the matter. Mr. Farrand made a motion that the report be filed and attempts be made to secure equipment so that a complete report could be made in two weeks. Mr. Mullen seconded the motion and it carried. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 10:40 a.m. Rollin E. Farrand ATTEST: Patricia DeCler_cq, Clerk L7 L