Loading...
HomeMy WebLinkAbout10/25/76 Board of Public Works MinutesM REGULAR 11MET ING OCTOBER 25, 1976 A regular_ meeting of the Board of Public Works was convened at 9:30 a.n. on Mondav, October 25th, 1976 by President Rollin E. Farrand, with Mr. Farrand, Mr. Brunner and Mr. Mullen present. MINUTES OF PREVIOUS.11EETING APPROVED Tor. Farrand noted that the minutes of the October 18th meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. USE OF FIRE STATIONS ON ELECTION DAY APPROVED The Board received a request for the use of Fire Stations #2, #7, #9, #3, #6, #5 and #10 for voting purposes on General Election Day, November 2, 1976. Included in the letter was a request to use the Potowatomi Greenhouse. Mr. Farrand noted that this use would require approval of the Park Department and he directed that the Clerk forward that request to Mr. Seitz. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request to use the Fire Stations listed above as polling places on Election Day, November 2, 1976.. PAYMENT SU1R7ARY FOR CENTURY CENTER FILED Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board payment summaries..f_or claims paid for Century Center for the months of July and August. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the payment sur_.uaries were filed. REPORT FROM AREA PLAN C0MISSION RE: PETITION TO VACATE A PORTION OF PARALLEL STREET The Board received a report from the Area Plan Commission that a review and public hearing were held on the petition of G & N Warehousing and Packaging Company to vacate a portion of Parallel Street. The Area Plan Commission recommended that the petition be amended to read "the vacation of a portion of Parallel Street from the east -right-of-way line of Jackson Street to the west right-of-way line of College Street. The petitioner agreed to the amendment.. Mr. Farrand noted that this amendment was made at the request of Conrail representatives. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed and the petition was referred to the Department of Engineering for preparation of the vacation resolution. REQUEST FOR STREET LIGHT FILED The Board received a request from Mrs. Jean Mattheti7s, 218 S. St. Peter Street, for the installation of a street light in the 200 block South St. Peter Street. Mr. Farrand made a notion that the request be filed and referred to the Bureau of Traffic and Lighting for review and.recommendation. Mr. Mullen seconded the. motion and it carried. Mr.. Farrand was asked if the City policy of holding all new installation requests was still in effect. Mr. Farrand e«plained that because the I & 11 rate increase did not go into effect in 1976, there were some funds available for installations and they were taken from the chronological list compiled by the Bureau of Traffic and Lighting. Mr. Brunner asked if the date of the request was the criteria used in determinfhg which installations to approve. Mr. Farrand said the date of the request and a field.investigation of the area is made regarding the need for a light. Installations are then made based on those factors. He said many requests are received for mid -block lights, particularly where the blocks are long. Mr. Brunner asked if the crime rate in a neighborhood was a consideration and Mr. Farrand said most mid -block lights are in response to the area crime statistics. y�� REGULAR MEETING OCTOBER 25, 1976 REQUEST TO PURCHASE CITY -OWNED LOTS The Board received a request to purchase the city -owned lot at 937 W. LaSalle Street from Henry and Gracie Jenkins. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was filed and referred to the Department of Engineering, Redevelopment and Parks to determine if the lot should be retained for any purpose. A request was received from Attorney Stanley Gilbert, on behalf of Copco Steel and Engineering Company, to purchase any real estate acquired by the City for the Donmoyer Street Extension which was not used in that project. Mr. Farrand made a motion that the Board file the report and refer it to the Department of Engineering for the preparation of a drawing indicating the dimensions of any excess property and a recommendation as to its possible sale. Mr. Brunner seconded the motion and,it carried. RIVER BEND PLAZA APPLICATIONS APPROVED COIZDITIO14ALLY Ronald Bock, Director of River Bend Plaza, submitted to the.Board applications for booths on the Plaza in connection with the Christmas Festival on November 20, along with his favorable recommendation: A. Delta Theta Chi Sorority - Food Booth B. Davey Dewalt —Handicraft Booth C. Rosemary Pastor and Mrs. P. Diltz - Handicraft Booth D. Trinity Grace United Methodist Church - Food Booth E. Vietnamese Mutual Help Association - Food and Craft Booth Mr. Farrand noted that the Food Booths will need to file Liability Insurance Certificates and to purchase vending licenses and the handicraft booths will need vending licenses and insurance if they are not selling articles they have made. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the applications were approved subject to the applicants securing the necessary vending licenses and filing liability insurance where necessary. APPROVAL OF TITLE SHEET - IP.ELAND WOODS SUBDIVISION The title sheet approving the plans -for sewers and streets in the Ireland Woods Subdivision was submitted to the Board.. Mr.. Farrand noted that this subdivision is located North of Ireland Road and West of Ironwood. Plans for the project have been reviewed and approved by the Department of Public Works. The improvements will be made at the expense of the developer and are subject to City inspection. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board signed the title sheet approving the plans for Ireland Woods Subdivision. BONDS APPROVED Ray S— Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed contractor's bonds for George L. Riege, Roscoe Bailey and the Ford Music and Vending Company. The bonds are properly executed and Mr. Andrysiak recommended approval. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved and filed with the Board. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of October 18 through 22 was received. The report indicated five outages. Upon motion made by IZr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. 1 REGULAR MEETING OCTOBER 25, 1976 RESOLUTION 11O. 30 ADOPTED - SALE OF CITY -OWNED REAL ESTATE: WHEREAS, the Board of Public Works of the City of South Bend has compiled a detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or City law for public purposes, pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend, Indiana; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board in the future to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, .Indiana: 1. That the parcels of real estate.own.ed by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes. STREET ADDRESS 816 S. Pulaski 1350 E. Sorin 721 N. Eddy 1109 Fellows 614 S. Columbia 424 E. South 316 E. South 621 S. Columbia 606 S. Carroll 721-725 S. Fellows 936 E. Sorin DEED NUMBER 831 953 773 986 858 665 663 642 667 808 967 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend, pursuant to Section 30 A2 of the Municipal Code of the City of South Bend. Adopted this 25th day of October, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen •ATTEST: s/ Patricia DeClercq, Clerk NOTICE OF SALE OF PEAL ESTATE - 748 DIAMOND Mr. Farrand reported that the Board has received approval from the Con.non Council for the sale of a city -owned lot at 748 Diamond Avenue. The lot was appraised and an offering price of $650.00 has been set. There are two prospective purchasers for the lot. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the notice of sale and directed that the lot be advertised for sale with sealed bids to be received on November 22 at the regular meeting of the Board and with bids to be equal to not less than the offering price. REGULAR MEETING . OCTOBER 25, 1976 COMPLAINT RE ALLEY OFF OF PRAIRIE AVENUE The Board received.a letter from Councilman Walter Kopczynski calling their attention to the condition of an alley off Prairie Avenue which was torn up by the Gas Company. The alley is used as a short cut and Councilman Kopczynsl:i said residents of the area are asking that the alley be restored before winter. Mr. Farrand noted that his Departnent has been working closely with; the Gas Company on the reconstruction of alleys and an Inspector from the Public Works Department makes inspections of the alleys. Upon motion made by Mr.. Farrand, seconded by Mr. Brunner and carried, the letter was filed and referred to the Department of Streets for appropriate action.: CHANGE ORDER SIGNALIZATION PROJECT ON IRELAND ROAD The final Change Order in Project R & S 85, the signalization of Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mall was submitted to the Board with the favorable recommendation of Rollin E. Farrand, Director of Public Works, and Patrick, 11. 11cMahon,, Manager of the Bureau of Public Construction. The change order decreases the contract by $477.45 and adjusts the contract to as -built plans. Upon motion made by Mr. Farrand, seconded by Mr. Brunner. and carried, the change order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED, R & S 85 The Project Completion Affidavit for Project R & S 85, the signaliza tion of Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mall, was submitted to the Board for approval,. Total project cost was $21,054.10 and the maintenance agreement extends until October 25, 1979. A waiver of lien and workmanship guarantee were also submitted. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved and the waiver of lien and guarantee were filed with the Board. CHANGE ORDERS APPROVED FOR CENTURY CENTER Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board the following Change Orders in Century Center. Contract 003 - Change Order # 3. An addition of $1,106.00 for the installation of perimeter insulation for the Museum complex. Contract 004 - Change Order #5. An addition of $228.00 for installation of telephone equipment. Contract 004 - Change Order #6. An addition of $439.00 reflecting miscellaneous concrete and masonry adjustments. Contract 004 - Change Order #7. An addition of $698.00, reflecting miscellaneous additions of reinforcing steel as required by the Architect. Contract 005 - Change Order #3. An addition of $12,928.00, reflecting modifications to the closure and bearing details of the skylight framework at the request of the Architect. Contract 043 - Change Order #2. An addition of $628.00, reflecting miscellaneous adjustments to accommodate phone equipment for public telephone usage. Mr. McMahon noted that these Change Orders reflect the City's.share of the contracts. Similar documents will be submitted to the Building Authority reflecting their share of the cost. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the change orders. 1 REGULAR MEETING OCTOBER 25, 1976 CURB RECONSTRUCTION ON KALEI_.S.TREET APPROVED Mr. Farrand noted that a curb reconstruction project on Kaley Street, south of Western Avenue, was- proposed and it was thought it could be done by the Department of Public Works. Some street was removed along with top soil but the area is muck and it has not been possible to complete preparation for the construction. Because it is so late in the year, Mr. Farrand said he was requesting that the Board invoke its emergency powers to let a contract for curb, sidewalk and approach work on Kaley Street. Community Development funds will be used for the project. HUD was contacted and they indicate that if the Board notifies all contractors who have done thivs type -of work for the City in the past two gears and request a proposal for the project, they will go along. -The four contractors used in the past are Rieth Riley Construction Company, Batteast Construction Company, McIntyre and Jones Construction Company, and Ziolkowski Construction Company. The area involved is the two blocks of Kaley Street, South of Western. Avenue, and the project was initiated because the street is sinking°, there are water ponds, basements in the area flood and the sidewalk is:°under water at times. Mr. Farrand said total cost of the project will be between eight and ten thousand dollars. Mr. Farrand made a motion that the Board declare an emergency situation exists and authorize the Department of Public Works to notify each contractor of the project and request that they submit sealed proposals. The Board will call a special meeting of the Board to open the proposals. Mr. Mullen seconded the motion and it carried. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. ATTEST: Patricia DeClercq, Clerk" _PnIin F FarranrI