Loading...
HomeMy WebLinkAbout10202016 Agenda Review SessionAGENDA REVIEW SESSION OCTOBER 20, 2016 327 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on October 20, 2016, by Board Member Elizabeth Maradik with Board Members Therese Dorao, James Mueller, and Suzanna Fritzberg present. Board President Gary A. Gilot was absent. Also Present was Attorney Michael Schmidt. The meeting was held in the 13`" Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS — JMS BUILDING NEW NORTH STAIR TOWER — PROJECT NO. 116- 098 (RWDA TIF) This was the date set for receiving and opening of scaled bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Iri- County News, which were found to be sufficient. The following bids were opened and publicly read: HGR GROUP INC 1932 Churchill Dr. South Bend, IN 46617 Bid was signed by: Harold Reinke Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $497,097.00 7GEN CONSTRUCTION LLC. 921 South Main Street South Bend, IN 46601 Bid was signed by: Brian Blight Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $987,000.00 Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF QUOTATIONS — RANDOLPH STREET BASIN EMERGENCY REPAIRS — PROJECT NO 116-083D (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Attorney Schmidt stated these three (3) requests for quotes on the agenda were done based on the emergency situation statute. The following quotations were opened and read: SELGE CONSTRUCTION CO. INC. 2833 South I I" Street Niles, MI 49120 Quotation was submitted by James Boyles Contractor's Non -Collusion Affidavit; Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5°/n) Bid Bond was submitted AGENDA REVIEW SESSION OCTOBER 20.2016 328 QUOTATION: $206,695.14 WALSH & KELLY. INC 24358 State Road 23 South Bend, IN 46614 Quotation was submitted by .lames Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination — Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted QUOTATION: $218,755.66 HRP CONSTRUCTION INC. 5777 Cleveland Road PO Box 266 South Bend, IN 46624-0266 Quotation was submitted by Matthew D. Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted QUOTATION: $189,683.30 JCI BRIDGE GROUP P. 0. Box 368 LaPorte, IN 46601-1830 Quotation was submitted by Carl F. Tungate Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. QUOTATION: $208,486.66 LAPORTE CONSTRUCTION CO. INC. PO Box 577 LaPorte, IN 46352 Quotation was submitted by Lori Schrad Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (501a) Bid Bond was not submitted QUOTATION: $211,009.06 Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING — IRELAND ROAD AND HIGH STREET EMERGENCY REPAIRS — PROJECT NO 116-08IG (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: AGENDA REVIEW SESSION OCTOBER 20 2016 329 SELGE CONSTRUCTION CO. INC 833 2South 10 Street Niles, MI 49120 Quotation was submitted by lames Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. QUOTATION: $92,850.00 WALSH & KELLY. INC. 24358 State Road 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. QUOTATION: $84,778.40 HRP CONSTRUCTION INC 5777 Cleveland Road PO Box 266 South Bend, IN 46624-0266 Quotation was submitted by Matthew D. Cain — Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certifcation Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. QUOTATION: $98,589.00 LAPORTE CONSTRUCTION CO. INC. P. O. Box 577 LaPorte, IN 46352 Quotation was submitted by Lori Schrad Quotation was submitted by Matthew D. Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was not submitted QUOTATION: $108,315.00 Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF -QUOTATIONS — CHIPPEWA AVENUE STORM DAMAGE REPAIRS — PROJECT NO I16-083F (COIT) Mr. Gilot advised that this was the date set for the receiving andopening of sealed quotations for the above referenced project. The following quotations were opened and read: AGENDA REVIEW SESSION OCTOBER20 2016 330 SELGE CONSTRUCTION CO., INC 2833 South 1 hh Street Niles, MI 49120 Quotation was submitted by James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted QUOTATION: $193,885.00 HRP CONSTRUCTION INC. 5777 Cleveland Road PO Box 266 South Bend, N 46624-0266 Quotation was submitted by Matthew D. Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of united States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted QUOTATION: $320,910.45 JCI BRIDGE GROUP P. O. Box 368 LaPorte, N 46601-1830 Quotation was submitted by Carl F. Tungate Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Nan -Discrimination Commitment for Contractors and Certification of use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted QUOTATION: $174,394.75 LAPORTE CONSTRUCTION CO.. INC. P. O. Box 577 LaPorte, N 46352 Quotation was submitted by Lori Schrad Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was not submitted QUOTATION: $238,959.00 Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. Board members discussed the following item(s) from the agenda- -Reject Bids— Wastewater Treatment Plant digester Gas Utilization Mr. Jacob Klosinski, Wastewater, stated only one (1) bid was received for this project and it exceeded the budget, so he is asking to re -advertise and making some changes to the specs. He noted the main changes are adjusting the scope to reduce costs, and changing the pre -bid meeting to a non -mandatory meeting to attract more bidders. He added they will make accommodations AGENDA REVIEW SESSION OCTOBER2_ 0� 331 for those that can't attend and will send out an addendum to cover the pre -bid meeting. Attorney Schmidt stated they need to be thorough in their addenda to be consistent in relaying information to all bidders. - Request to Advertise — Wastewater Treatment Plant Calvert Street Lift Station Replacement Mr. Klosinski stated this lift station replacement is being reconstructed to accommodate future growth and will serve the PotawatomPs development area. - Request for Proposals — Venues, Parks, and Arts IIVAC Preventative Maintenance, and Waste Management and Recycling Services Mr. John Martinez, Park Department, stated with the merging of several departments, they are looking at consolidating all contracts to better serve the city. He noted these proposals will have a review committee assigned and the waste management contract will have a recycling rate they would like to capture. - Change Orders o Jefferson Boulevard Striping, Phase 1 Mr. Kevin Fink, Engineering, stated the one (1) day extension is because the city was a day late on issuing the notice to proceed o Demolition of Vacant and Abandoned Houses, Phase IX, Division A Mr. Fink explained this increase is due to one (1) house that had a foot of water in the basement that had to be cleaned up. o Demolition of Vacant and Abandoned House, Phase IX, Division C Mr. Fink stated this reduction is from the elimination of one (1) house on the list of demolitions that entered into a repair agreement. o Coquillard Primary Safe Routes to School Mr. Fink stated this increase is due to INDOT's design to blend a curb ramp into the roadway that was communicated to the contractor, but was unacceptable. He noted that since the City gave the contractor INDOT's advice, they are responsible for paying for the patch. o Curb and Sidewalk Construction Mr. Kerr stated this eight (8) additional days is due to a request by the city to put a hold on work while they reviewed the cost of overruns. The topsoil and sodding was not completed so the contractor is asking for the additional days to finish. o Martin Luther King Jr. Recreation Center HVAC Revisions — Ms. Nadia Correa, Engineering, stated these additional days are due to a delay in the award of the bid. She explained all of the bids came in high and needed extra review which threw off the schedule. She noted additionally the contractor didn't order parts until after the Notice to Proceed was issued after the pre -construction meeting so there was a delay. o East Bank Sewer Separation, Phase 5 Mr. Toy Villa, Engineering, stated this Change Order includes a request for ninety-three (93) additional days for tree removal and shaping of the slope. He noted they encountered a soil issue on St. Peter Street and the contractor is asking for the extension. He explained the work won't be done until spring and the street will not be opened during the winter. The Board questioned why they couldn't open it and then recluse it. Mr. Kerr stated the contractor has the responsibility to maintain the project site. If he has it open, he will have to maintain the street and sidewalk. He noted the area that has been worked on will be opened; only St. Peter St. will be closed for the winter. Mr. Jilin Kain, Public Works, added part of the conditions for the ninety-three (93) day extension is to open up all of the rest of the streets. Mr. Villa noted the contractor can't charge the City during the winter when they are not working. - Vacation — East/West Alley West of Park Avenue to First North/South Alley Between Manitou Place and Riverside Drive Ms. Maradik questioned Mr. Corbin Kerr, Engineering, why he isn't requiring a chamfer as he has in other recent vacation requests. Mr. Kerr stated this alley is not currently used by cars or trucks; it is not an improved alley. Mr. Matt Longfellow, Engineering, stated the east/west alley is overgrown and not used.. Mr. Kerr stated only in cases where the pathway is currently used by vehicles would they require a chamfer at a T-intersection. Ms. Maradik stated she just wants to be consistent in the requirements and policy, noting a chamfer can be very onerous on the Petitioner or property owner that has to pay for it. - Resolution No. 49-2016 — Establishing and Posting Reduced Speed Limits Ms. Theresa Harrison, Engineering, stated currently the city engineering office has the authority to establish speed limits, but there are limits on how much they can reduce them. She noted this resolution clarifies how it can be done and lays out a policy for the procedure for the public. Attorney Schmidt stated the power already exists, this is just creating consistent policy. Mr. Kerr added this creates a policy we can give to the public with the guidelines that must be met. AGENDA REVIEW SESSION OCTOBER 20, 2016 332 - Contract — INDOT Ms. Harrison stated for many years we've had a contract with INDO'f to do emergency repairs for their signals and this is a renewal. She stated the biggest change is the list of signals, and the rates. Ms. Doran, asked if the rates are determined by negotiation or is there a standard. Attorney Schmidt stated INDOT sets the rates. - Traffic Control Devices o Four Reduced Speed Limit School Zone Assemblies and Four End School Zone Signs Mr. Kerr stated these signs are for a new South Bend Success Academy being constructed. — o Reduced Speed Ahead Mr. Kerr stated these signs are to reduce speeds for the entrance to the new Martin's Supermarket on Western Ave. - Teamsters Agreement Attorney Schmidt slated the Teamsters Agreement was ratified by the Union and he has a meeting with their representative to go over some minor issues with scrivener errors. He noted the Ordinance will go to the Council on Monday. - Resolution No. 48-2016 — Eliminating the Rotating List of Towing Companies Attorney Schmidt stated this resolution eliminates the rotating towing list set forth in the previous resolution approved in 2011. IIe noted it does not eliminate the resolution in its entirety because he wanted to preserve the rates in the old resolution. - Amendment to Agreement — Waste Management of Indiana, LLC Attorney Schmidt staled this is for the secondrenewal of this street sweeping disposal agreement with new pricing. Ile stated they will go out to bid after this expires. No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the meeting adjourned at 11:37 a.m. BOARD OF PUBLIC WORKS I GaryA. Gilot, President uzanna,FriAberg, Member , Elizabeth A. Maradik, Member a v V Therese Doran, Member James A. Mueller, Member ATTEST: Linda M. Martin, Clerk REGULAR MEETING OCTOBER 25, 2016 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on October 25, 2016, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, James Mueller, Therese Doran, and Suzanna Fritzberg present. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on October 6, 11, and 18, 2016 were approved. OPENING AND AWARD OF QUOTATIONS — POTAWATOMI GOO PARKING LOT STRIPING — PROJECT NO. 115-129B (PARKS CAPITAL)