HomeMy WebLinkAboutPSA - Network Solutions, Inc.1316 COUNTY-CJTY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 8, 2016
John Kistler
Network Solutions, Inc.
12190 Adams Road
Granger, IN 46530
PHONE 574/235-9251
FAX 574/235-9171
RE: Professional Services Agreement — SMARTnet Renewal for Three (3) Year
Maintenance Contract to Cover All Critical Cisco Routers, Switches, ASA (Firewalls),
Wireless Controllers and Vol? Subscriptions/Licenses
Dear Mr. Kistler:
The Board of Public Works, at its meeting held on November 8, 2016, approved the above
referenced agreement in the amount of $229,961.79; $76,653.93 per year, paid annually.
Enclosed please find the original of the agreement for your signature. Please sign and return
the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
r
Linda M. Martin, Clerk
Enclosure
c: Michael Sniadecki, Information Technologies
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
g NetworkSoIutioxt,�
Proposal
City of South Bend
Cisco SMARTnet Renewal
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Presented by: John Kistler and Mark LeBlanc
Tuesday, October 25, 2016
888.247.0900
Network Solutions, Inc.
www.nsil.com
By your side
Proposal — City of South Bend
Executive Summary
Network Solutions, Inc. (NSI) is pleased to provide a proposal to satisfy City of South Bend's need for Cisco
Smart Services contract renewal.
City of South Bend's current contracts are managed by a number of Cisco Partners, creating various end dates
on coverage and contract numbers. NSI had several discussions with the City in order to determine the following
needs:
• Accurate equipment list
• One Cisco Partner for all services
• One Co -terminus end date for all contracts — would prefer end date in 2019
• Correct coverage on all equipment, minimizing risk
• Correct version of Unified Communication licenses reflected on contracts
• Ongoing contract management
Proposed Solution — 3 Year SMARTnet Contract
Network Solutions has partnered with Cisco to present our cost saving proposal. We are offering City of South
Bend a 3-year co -terminus renewal financed through Cisco Capital at zero (0) percent for 36 months.
• A detailed quote broken down by service level, with a co -terminus end date of 11/30/2019.
o Only a few exceptions for End of Support items, which are pro -rated to the last date
that they can be covered.
• Locking in the price for coverage on items for the next 3 years
o Valued at $9,948 (Based on typical annual price increases)
• Multi -year discount —valued at $61,200 (additional discount offered by Cisco and NSI)
• Zero percent financing — valued at $13,000
• 1 year of Cisco Technical Education: All Access Package for 1 Person — valued at $3,500
o See enclosed Attachment for details on this training resource
o Additional year for 1user —Shared Cost — Valued at $1,750
• Total savings: $89,398
The total cost for this renewal is $229,961.79 which equates to 3 annual payments of $76,653.93 (final
payment information will be provided by Cisco Capital). Based on current equipment list the annual price for
coverage is $97,053.85.
This proposal meets and exceeds the contracted QPA discount for a multi -year contract.
1T)
NetworkSolutions Page 2
11 /1 /2016
Proposal — City of South Bend
Acceptance
This Proposal has properly defined the scope of the work that will be completed by Network Solutions, Inc., in
serving the needs of the City of South Bend. Pricing is in accordance to the State QPA 12921, EDS #D20-3-
12921. Any questions or comments should be directed to John Kistler or Mark LeBlanc at 1-888-247-0900
Quote # 13057057 — Co -Term End Date of 11/30/2019
Agreed to:
City of soul{iial1q)VED
VP -I I-
ietworkSolutions
Agreed to:
Network Solutions, Inc.
By:
(Authorized Signature)
Name:
Page 3
11/1/2016
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NETWORK SOLUTIONS, INC.
TERMS AND CONDITIONS OF SALE
1. SHIPPING AND HANDLING. All equipment purchased by Customer (the "Equipment") is provided FOB at the shipping location.
Shipment will be made as specified by Customer and Customer is solely responsible for all expenses in connection with the delivery of the Equipment.
The Equipment will be deemed accepted by Customer upon receipt.
2. PURCHASE PRICE AND TAXES. Customer shall pay to Network Solutions, Inc. the purchase price set forth in the applicable invoice
("Purchase Price') for each item of Equipment and installation. Customer hereby grants and Network Solutions, Inc. reserves a purchase money
security interest in the Equipment and the proceeds thereof as a security for its obligations hereunder until payment of the full Purchase Price to Network
Solutions, Inc. Customer authorizes Network Solutions, Inc. to file financing statements to perfect its purchase money security interest. Customer
acknowledges that in the event of Customers default and the exercise by Network Solutions, Inc. of its security interest in the Equipment, all of
Customer's systems and activities which depend on the Equipment will be disrupted or rendered inoperable. The Purchase Price is due and payable per
the terms on the invoice. Customer shall pay all taxes and other governmental charges assessed in connection with the rental, use or possession of the
Equipment including, without limitation, any and all sales and/or use taxes and personal property taxes.
3. PAST DUE INVOICES. Invoices are past due the day following the date payment is due. Interest charges shall accrue from that date. In
the event of past due invoices, Customer agrees to pay to Network Solutions, Inc., as interest, an amount equal to 2% per month, or the maximum
provided by law, (whichever is less) for invoice amounts that are past due. Should Network Solutions, Inc. be forced to initiate legal action to collect
unpaid amounts from past due invoices, Customer agrees to pay Network Solutions, Inc.'s reasonable attorney's fees and costs of collection in addition
to the interest described above.
4. TITLE. Customer shall acquire title to the Equipment upon full payment of the purchase price(s) set forth herein. Notwithstanding the
foregoing, Network Solutions, Inc. and any licensor of rights to Network Solutions, Inc. shall retain title to and rights in the intellectual property (whether
or not subject to patent or copyright) and content contained in the materials supplied under the terms of this Agreement.
5. RETURNS. All returns must be approved by Network Solutions, Inc. and a RMA number assigned prior to return shipment. Customary
restocking fees of 15% will apply to all non -defective returns. Returns delivered to Network Solutions, Inc. without prior consent will be rejected and
returned. If evaluation product is not returned at the end of the evaluation period, evaluation unit invoices are due and payable on the day following the
invoice date.
6. SELECTION OF EQUIPMENT; MANUFACTURER WARRANTY. Customer acknowledges that customer has selected the Equipment and
disclaims any statements made by Network Solutions, Inc. Customer acknowledges and agrees that use and possession of the Equipment by Customer
shall be subject to and controlled by the terms of any manufacturer's or, if appropriate, supplier's warranty, and Customer agrees to look solely to the
manufacturer or, if appropriate, supplier with respect to all mechanical, service and other claims, and the right to enforce all warranties made by said
manufacturer are hereby, to the extent Network Solutions, Inc. has the right, assigned to Customer. THE FOREGOING WARRANTY IS THE
EXCLUSIVE WARRANTY AND IS IN LIEU OF ANY ORAL REPRESENTATION AND ALL OTHER WARRANTIES AND DAMAGES, WHETHER
EXPRESSED, IMPLIED OR STATUTORY. NETWORK SOLUTIONS, INC. HAS NOT MADE NOR DOES MAKE ANY OTHER WARRANTIES OF ANY
KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE,
MERCHANTABILITY, OR OF NONINFRINGEMENT OF THIRD PARTY RIGHTS AND AS TO NETWORK SOLUTIONS, INC. AND ITS ASSIGNEES,
CUSTOMER PURCHASES THE EQUIPMENT "AS IS".
7. LIMITATION OF LIABILITY. Network Solutions, Inc.'s entire liability for any damages which may arise hereunder, for any cause
whatsoever, and regardless of the form of action, whether in contract or in tort, including Network Solution, Inc.'s negligence, or otherwise, shall be
limited to the Purchase Price paid by Customer for the Equipment. IN NO EVENT WILL NETWORK SOLUTIONS, INC. BE LIABLE FOR ANY SPECIAL,
INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSS OF BUSINESS OR PROSPECTIVE BUSINESS OPPORTUNITIES,
PROFITS, SAVINGS, INFORMATION, USE OR OTHER COMMERCIAL OR ECONOMIC LOSS, EVEN IF NETWORK SOLUTIONS, INC. HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8. GOVERNING LAW; DISPUTE RESOLUTION. This Agreement is made under and will be governed by and construed in accordance with
the laws of the State of Indiana (except that body of law controlling conflicts of law) and specifically excluding from application to this Agreement that law
known as the United Nations Convention on the International Sale of Goods. The parties will endeavor to settle amicably by mutual discussions any
disputes, differences, or claims whatsoever related to this Agreement. Failing such amicable settlement, any controversy, claim, or dispute arising under
or relating to this Agreement, including the existence, validity, interpretation, performance, termination or breach thereof, the parties to this Agreement
hereby consent to jurisdiction and venue in the courts of the state of Indiana.
9. MISCELLANEOUS. THE ABOVE TERMS AND CONDITIONS ARE THE ONLY TERMS AND CONDITIONS UPON WHICH NETWORK SOLUTIONS, INC. IS
WILLING TO SELL THE EQUIPMENT AND SUPERSEDE ALL PREVIOUS AGREEMENTS, PROMISES OR REPRESENTATIONS, ORAL OR WRITTEN.
888.247.0900 www.nsil.com
South Bend I Indianapolis I Fort Wayne i Chicago
CISCO FISCAL FUNDING ADDENDUM
z I Lessee/Obligor (full legal name)
0
s DBA (if any)
u? Lease/bstallment Payment Agreement/Contract No.
z
Master Lease Agreement/Master Installment Agreement No./Master Rental Agreement (if any)
("customer")
Lessor/Payee/Seller Cisco Systems Capital Corporation (°Company')
(the "Agreement')
This Fiscal Funding Addendum ("Addendum"), dated as of , 20 , is made part of and amends the above -referenced
Agreement by and between Company and the above -referenced Customer. Unless otherwise defined herein, capitalized terms shall have the definition set forth
in the Agreement.
Customer warrants that it has funds available to pay all rents or installment payments, as applicable ("Payments") payable under the Agreement until the end
of Customer's current appropriation period. If Customer's legislative body or other funding authority does not appropriate funds for Payments for any sub-
sequent appropriation period and Customer does not otherwise have funds available to lawfully pay the Payments (a "Non -Appropriation Event"), Customer
may, subject to the conditions herein and upon prior written notice to Company (a "Non -Appropriation Notice'), effective sixty (60) days after the later of
Company's receipt of same orthe end of the Customer's current appropriation period (the "Non -Appropriation Date"), terminate the Agreement and be released
of its obligation to make all Payments coming due after the Non -Appropriation Date. As a condition to exercising its rights under this Addendum, Customer
shall (i) provide in the Non -Appropriation Notice a certification of a responsible official that a Non -Appropriation Event has occurred, (ii) deliver to Company
an opinion of Customer's counsel (addressed to Company) verifying that the Non -Appropriation Event as set forth in the Non -Appropriation Notice has
occurred, (iii) an or before the Non -Appropriation Date return the Equipment to Company at a location designated by Company, in the condition required by,
and in accordance with the return provisions of the Agreement and, (iv) at Customer's expense, pay Company all sums payable to Company under the
Agreement up to the Non -Appropriation Date. In the event of any Non -Appropriation Event, Company shall retain all sums paid hereunder or under the
Agreement by Customer, including the security deposit (if any) specified in the Agreement.
Customer further represents, warrants and covenants for the benefit of Company that:
(a) Customer is a municipal corporation and political subdivision duty organized and existing under the constitution and laws of the State in which it is organized.
(b) Customer is authorized under the constitution and laws of such State, and has been duly authorized to enter into this Agreement and the transaction
contemplated hereby and to perform all of its obligations hereunder.
(c) This Agreement constitutes the legal, valid and binding obligation of Customer enforceable in accordance with its terms, except to the extent limited by
applicable bankruptcy, insolvency, reorganization or other laws affecting creditors' rights generally.
(d) Customer has complied with such public bidding requirements as may be applicable to this Agreement.
(a) The Equipment, together with the software, support and services, if any, subject to the Agreement, are essential to the function of Customer or to the
services Customer provides to its citizens, and Customer has an immediate need for, and expects to make immediate use of, substantially all the
Equipment (and such software, support and services, if any), which need is not temporary or expected to diminish in the foreseeable future.
(f) Customer has neverfailed to appropriate or otherwise make available funds sufficientto pay amounts coming due underany lease, lease purchase, rental,
installment sale or other similar agreement.
This Addendum is not intended to permit Customer to terminate the Agreement at will or for convenience.
Except as expressly modified by this Addendum, the Agreement remains in full force and effect. In the event of any conflict, inconsistency or incongruity
between the provisions of this Addendum and any of the provisions of the Agreement, the provisions of this Addendum shall in all respects govern and con-
trol. A facsimile copy of this document with facsimile signatures may be treated as an original and will be admissible as evidence in a court of law. Customer
authorizes Company to correct or insert missing information (including but not limited to the Agreement number and description) in this Addendum.
Intending to be legally bound, each of the parties has caused this Addendum to be executed by its duly authorized representative.
Signature X
w S (MUST BE SIGNED BY AUTHORIZED REPRESENTATIVE OR OFFICER OF LESSEE)
ozPrint Name
�H Title Date
Customer
y FName
my
Date
UV
a Name of Corporation or Partnership Cisco Svatems Capital Corporation
02016 All Bights Reserved. Printed in the U.S.A. 16CSC270 67I6
Cisco,
Caoital
Installment Payment
Agreement Reference
(Sunnnrt Onlvl
FUII Legal Name Phone Number
m
9illing Address Purchase Order Requisition Number
_
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System Location (il not same as above)
County Send Invoice to Attention of:
Software/Support Information:
16
See attached supplier quoterinvoice number dated , referenced solely for descriptive purposes. No other term or condition
thereof is incorporated into
¢
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this agreement or binding upon Payee.
IS
Number of I Payment
Payments
Turn (in Months):
Payment Frequency:
Total Financed Amount:
$
`e
�e
Monthly
Egg-
6LLSecurity
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firs) Period Total Payment
Deposit (PLUS) Payment (PLUS) other (EQUALS) Due at Signing
$
+ +
I Fina ANU UUNUUMNJ
1. Agreement: You ("Obligor") agree to pay us ("Payee"), pursuant to this Agreement, the 3. Assignment: You may not transfer, sell, sublease, assign, pledge or encumber either the
installment payments identified above forte System (defined as the software ("Software') and
the rightto receive consulting, maintenance and other related services (crallechvely,"Support")
listed above). IF THIS AGREEMENT HAS BEEN PROVIDED TO OBLIGOR ELECTRONICALLY
System or any rights herein without our prior written consent. You agree that we may sell,
assign, ortmnsferthis Agreement and ourinterest in the System,oranyportionthereof,with-
AND OBLIGOR WISHES TO ENTER INTO THIS AGREEMENT ELECTRONICALLY, OBLIGOR'S
ELECTRONIC SIGNATURE WILL CONSTITUTE OBLIGOR'S ACKNOWLEDGEMENT AND
out your consent and the transferee will not have to perform any of our obligations and the
rights of thetrensferee will not be subject toany claims,defenses, or setoffs that you may have
AGREEMENTTO DO BUSINESS AND RECEIVE ALL RELATED RECORDS ELECTRONICALLY.
You authorize us to adjust your payments by up to 15 % if the System cost and/or included
against us or any supplier.
4. Taxes: You are responsible for and agree to pay when due, either directly or as reimburse -
merit to us, and indemnify us against, all taxes (i.e., sales, use and personal property taxes)
taxes and charges differ from the estimates upon which we calculated the installment pay-
ments. You are deemed to have unconditionally and irrevocably accepted the System on the
and charges in connection with the purchase, ownership and use of the System except for
taxes or charges included in the Total Financed Amount.
earlier of (i) the date you sign the Acceptance below or (id) if we in our sole discretion do not
require that you sign the Acceptance, the date the System is delivered or otherwise or,
to you, unless you notify us in writing of your non -acceptance within two (2) days of the date
5. Default and remedies: You are in default under this Agreement if: a) you fail to pay any
amount when due; orb) you breach any other obligatanu nder this Agreement or any other
If
the Systemisdelivered orotherwise provided toyou ("the Commencement Date"). The
agreement with us. you are in default we may: (i) declare the entire balance of unpaid pay -
ments forthe full term immediately due IT payable to us;(ii) sue you for and receive the total
Agreement starts on the Commencement Date and the periodic payments ("Payments') shall
be payable in advance beginning on the Commencement Date or any later date designated by
amount due on the Agreement, with future payments discounted to the date of default at the
lesser of (A) a per annum interest rate equivalent to that of a U.S. Treasury constant maturity
us and thereafter until all amounts are fully paid. If we designate the Payments to begin later
obligation (as reported by the U.S. Treasury Department) that would have a repayment term
than the Commencement Date, you will pay an interim payment for the System's use for the
period from the Commencement Date until the first Payment due date, based on the Payment
equal to the remaining Agreement term, all as reasonably determined by us, or (B) 3 % per
annum, plus reasonable collection and legal costs; (iii) charge you interest on all monies due
amount, the number of days in the period, and a year of 360 days. YOUR PAYMENT OBLIG-
ATIONS ARE ABSOLUTE,UNCONDITIONAL, AND ARE NOT SUBJECT TO CANCELLATION,
at the rate of 1S% per year or the highest rate permitted bylaw from the date of default (N)
require that you immediately return the System to us orwe may peaceably repossess it if you
REDUCTION, SETOFF OR COUNTERCLAIM FOR ANY REASON WHATSOEVER. You agreeto
pay us a fee of $99.95 to reimburse our expenses for preparing financing statements, other
fail to return It to us, and/or (v) muse any Software or Support provider to terminate, as appli-
cable, all of your rights to use or have available, as applicable, any or all of any oral] Software
documentation costs and all ongoing administration costs during the Agreement term. Security
depositsare non -interest -bearing, unless otherwise required law, and may be applied to
and/or Support, and you acknowledge that Cisco Systems, Inc., or any affiliate thereof (col-
Iectively,"Cisco'
y
cure a default. If you are not in default, we will return the deposit to you at Agreement lermi-
as third parry beneficiary of this provision, may terminate your rightto use
any oral] Cisco SSoftware and/or Cisco Support under any Software or Support arrangement,
nation. You will pay us alate charge of 5%of the payment or $10, whichever is greater, on any
payment not made when due. We may chargeyot a fee of$25 for an check that is
without liability for any reason whatsoever. Any return or repossession will not be considered
termination
returned.
YOU ACKNOWLEDGE THAT NO ONE IS AUTHORIZED TO WAIVE OR CHANGE ANY TERM,
a or cancellation of this Agreement. You remain liable for any deficiency with any
PROVISION OR CONDITION HEREOF.
2. Warranty Disclaimer; Use and Maintenance: WE MAKE NO WARRANTIES, EXPRESS OR
IMPLIED, OF ANY NATURE
excess being retained by us.
6. Miscellaneous: This Agreement shall be ggoverned and construed in accordance with the
laws of state of New York, and, as applicable, the Electronics Signatures in Global and
WHATSOEVER, INCLUDING WITHOUT LIMITATION, WAR-
RANTIES OF MERCHANTABI LITY OR FITNESS FOR A PARTICULAR PURPOSE. To the extent
National Commerce Act. YOU CONSENT TO JURISDICTION, PERSONAL OR OTHERWISE,
IN ANY STATE OR FEDERAL COURT IN NEW YORK. YOU AND WE HEREBY WAIVE A TRIAL
made to us, we transfer to you any manufacturer or provider warranties for the System. You
are required at your cost to keep the System in good working condition and to pay for all sup-
BY JURY IN ANY CLAIM ARISING IN CONNECTION WITH THIS AGREEMENT. You agree that
the System will only be used for business purposes and not for personal, family or household
plies and repairs. If the System includes the cost of Support provided by a third parry, you agree
that we are not responsible to provide the S uppo rt and you will make al I Support claims against
use. You agree that a facsimile copy of the Agreement with facsimile signatures, or an elec-
tronic version of this Agreement wlt electronic signatures, may be treated as an original and
the third parry. You agree that any Support or Software claims will not impact your obligation
will be admissible as evidence of the Agreement. We may inspect the System during the
to pay all payments when due.
Agreement term.
You agree that this is non -cancelable.
Cisco Systems Capital Corporation
Signature Date
o
Lease Processing Center, 1111 Old Eagle School Road, Wayne, PA 19087
u
W
PHONE: (e66)247-2680 FAX: 877 247-2690
Prim Name
Commencement Dale Agreement Number
MOTitle
i
Obligor (Full Legal Name):
Accepted By:
z
The System has been received, put in use, is in good working order and is satisfactory and acceptable for all purposes hereof.
Signature
Dale
Print Name
Title
a
I unconditionally guaranty prompt payment of all the Obligor's obligations. Payee is not required to proceed aggainst the Obligor or enforce other remedies before proceeding
against me. I waive notice of acceptance and all other notices or demands of any kind to which I may be entiflad. I consent to any extensions or modification granted to the
Obligor and the release and/or compromise of any obligations of the Obligor or any other guarantors without releasing me from my obligations. This is a continuing guaranty
it::
5stituted
and will remain in effect in the event of my death and may be enforced by or for the benefit of any assignee or successor of the Payee. This guaranty is governed hp and con-
in accordance with the laws of the State of New York, and, as applicable, the Electronic Signatures in Global National Commerce Act. I CONSENT
and
TO NOW� EXCLUSIVE JURISDICTION IN ANY STATE OR FEDERAL COURT IN NEW PORK. PAYEE AND I HEREBY WAIVE TRIAL BY JURY. IF THIS GUARANTY HAS BEEN PROVIDED
ELECTRONICALLY AND ANY GUARANTOR WISHES TO ENTER INTO THIS GUARANTY ELECTRONICALLY, SUCH GUARANTOR'S ELECTRONIC SIGNATURE WILL CONSTITUTE
SUCH GUARANTOR'S ACKNOWLEDGEMENT AND AGREEMENT TO DO BUSINESS AND RECEIVE ALL RELATED RECORDS ELECTRONICALLY.
Si 9 nature
.____._...........__ -_. .._._
Name of Guarantor
_
Dale
e
OX12 All RigIns Reserved. Prinal in the USA 07CSC126V6 8/12
INTER -OFFICE MEMORANDUM
Information Technologies Department
227 W Jefferson Blvd (574)245-6000
TO: Board of Public Works, Linda Martin
CC: Dan O'Connor, Michael Schmidt, George King, John Murphy,
Shawn Delahanty
FROM: Michael E. Sniadecki
SUBJECT: COSB Cisco SMARTnet Renewal
DATE: 10/27/16
Members of the Board,
Please see the attached quote to renew our COSB Cisco SMARTNet contracts for three
years. COSB has many critical pieces of Cisco equipment throughout each location. The
Office of Innovation and Technology team has reviewed the quote and give favorable
recommendation as well. Network Solutions, Inc. has worked with us to determine our
following needs:
• Accurate equipment list
• One Cisco Partner for all services
• One Co -terminus end date for all contracts
• Correct coverage on all equipment, minimizing risk
• Correct version of Unified Communication (VoIP) licenses reflected on contracts
• Ongoing contract management
This proposal meets and exceeds the contracted QPA discount for a multi -year contract.
The total cost for this renewal is $229,961.78 which equates to 3 annual payments of
$76,653.93 (final payment information will be provided by Cisco Capital). Based on
current equipment list the annual price for coverage is $97,053.85.
SMARTnet is a Maintenance Contract for a Cisco Equipment or Software. At minimum
we have technical support directly from Cisco. This technical support includes getting
proper IOS image, firmware, or updates/patches for our Cisco products. The support
also includes configuration assistance, network setup, and even in some cases replacing
damaged equipment with new equipment.
Thank you,
Michael E. Sniadecki
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
10/27/16
Michael Sniadecki Department Innovation & Tech
BPW Date 11/08/16 Phone Extension 6004
Re uired Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Check the Appropriate Item Type — Required for All Submissions
IN Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Re to Advertise
❑ Quote Opening ❑ Quote Award q El Title Sheet
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
n Other:
Required Information
Company or Vendor Name NSI
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBEM/BE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name Cisco SMARTnet Renewal -3 Year Contact
Project Number n/a
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
IT Operating
404-0672-415-36-04 (IT Operating)
$ 229,961.78 — IT Operating ($76,653.93 per year, paid annually)
Statement of Work
SMARTnet Renewal f/ 3 year. Maintenance contracts to cover all
critical Cisco routers switches ASA (Firewalls) wireless controllers
and VoIP subscriptions/licenses
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.
Required For Chanae Orders Only
Increase
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
®
❑
"/o
Dispersal After Approval
Michael Sniadecki