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HomeMy WebLinkAboutPSA - Jones Petrie Rafinski - Surveying Services for Lagoon No. 4 at Organic Resources Facility1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 8, 2016 Jeffrey Barnes Jones Petrie Rafinski 412 S Lafayette South Bend, IN 46601 PHONE 574/235-9251 FAX 574/235-9171 RE: Professional Services Agreement — Revised Surveying Services for Lagoon No. 4 at the Organic Resources Facility on Old Cleveland Road Dear Mr. Barnes: The Board of Public Works, at its meeting held on November 8, 2016, approved the above referenced agreement in the amount of $4,510. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Andrea Alexander, Wastewater GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 4R, ONES PETRIE RAFINSKI October 27, 2016 City of South Bend Division of Utilities 3113 Riverside Drive South Bend, IN 46628 Attn: Ms. Andrea Alexander, Manager of Environmental Compliance RE: REVISED SURVEYING SERVICES FOR LAGOON NO.4 AT THE ORGANIC RESOURCES FACILITY ON OLD CLEVELAND ROAD, SOUTH BEND, INDIANA Dear Ms. Alexander: Thank you for contacting JPR regarding this project. As you are aware JPR performed topographic surveying services for this site back in 2007/2008. It is our understanding that you are seeking a proposal for surveying services for the Lagoon No. 4 site located that the Organic Resources facility on Old Cleveland Road. Per your request via email on Friday, October 21, 2016 we have discussed the survey limits with Tony Maxson with Weaver Consulting. JPR is to collect topographic information along the east side toe of slope of Lagoon No. 4 including an additional 100 feet to the east of the Lagoon as well the south side toe of slope to the fence line around the airport property. Mr. Maxson also requested that we locate any vent pipes and wells within these survey limits. Furthermore, it is understood that you are requesting that the east boundary line of the facility be marked for the installation of an additional well. JPR can mark this line within the limits of concern per the aerial image provided in your email on October 24, 2016. JPR is pleased to provide you this proposal for preparing a Topographic Survey for the limits outlined above. The following tasks will be performed by JPR in order to complete the Topographic Survey drawing: • Establish horizontal and vertical control within the project limits • Collect topographic information along the east and south side of the existing Lagoon No. 4 • Set lath marking the east boundary line within the area of concern as outlined in you October 24th email • Prepare and final drawing of the existing site conditions and provide a paper copy, pdf and CAD files of the surveyed area Limitations: • This proposal does not include performing utility locates. Should you desire to have the utilities located JPR can include this service at an additional cost. Utility locates are requested utilizing the 811 Call Before You Dig phone number. Once a ticket has been requested the utility locate company has 48 hours from the time the ticket is issued to mark the project limits. Only utilities that are members of the 811 service are marked. Any non-members would need to be notified to mark their respective utility. The fee for preparing the Topographic Survey is a not to exceed fee of: $4,510.00. Work can begin upon receipt of a signed copy of this proposal, and will be completed within 15 calendar days or sooner, barring unforeseen delays, such as adverse weather conditions, of which you would be notified. This proposal is valid for 60 days. 1prl 5ourCe.CO[Tl City of South Bend REVISED Lagoon No. 4 October 27, 2016 Page 2 of 2 Our monthly statements may include charges for some expenses that we incur on your behalf such as acquiring deeds from the St. Joseph County Recorder's Office. Payment is due upon receipt of our invoice. Work will be suspended on any account which is 30 days past due until the account is paid in full. During the course of the work, if you have any questions or comments concerning our services or charges, please bring them to our attention immediately so that any problem can be resolved quickly. REVISED SURVEYING SERVICES FOR LAGOON NO. 4 AT THE ORGANIC RESOURCES FACILITY ON OLD CLEVELAND ROAD, SOUTH BEND, INDIANA AUTHORIZATION Jones Petrie Rafinski appreciates the opportunity to be of service to you on this project, and is prepared to commence work immediately upon your acceptance of this Proposal. Should you have any questions or require additional information, please contact me at (574) 232-4388. If acceptable, please execute the Proposal by signature, where indicated and return a copy to my attention by fax at (574) 232-4333 or via email at ibarnes@iprlsource.com. Sincerely, effeBarnes Professional Land Surveyor PROPOSAL ACCEPTANCE This proposal is hereby accepted and authorization to proceed hereby granted: Accepted By: Printed name: Billing address Phone No.: ------- -tax No.: E-mail: tt"ROVED H,Xsyd of P ' •• Date: , o works The party that signs this proposal is directly responsible for all charges incurred during the course of our work. J:\Survey\Proposals\City of South Bend\2016\Organic Resources Lagoon No 4 Topo Survey\2016-10-27 REVISED Organic Resources Lagoon No 4 Proposal.docx When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF O� ) ) SS: COUNTY ) The un ersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in [ran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Form the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Form Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 31 Sr day of Ocr , 20 iv �oN65 Icr-nzr6 �F..sKr Contractor/Bidder F' ... Signature of Contractor/Biddg�F IIts A/g/!ems/n7t ✓i� M. Printed Name and Title r Subscribed and sworn to before me this My Commission Expires County of Residence Non -Collusion Non -Debarment Affidavit Non Iran Form BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10-28-16 Name Andrea Alexander Department Wastewater BPW Date 10-28-2016 Phone Extension 5813 r Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control I-1 Other: Required Information Company or Vendor Name Jones Petrie Rafinski New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEM/BE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ® No ❑ Yes Name of Company Project Name Project Number Funding Source Wastewater O & M Account No. 641-0630-793-6335 Amount $ 4510.00 Terms of Contract Purpose/Description ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Andrea Alexander