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HomeMy WebLinkAbout10/11/82 Board of Public Works Minutes431 REGULAR MEETING O'CTOBER ll 1982 The regular meeting of the.Board of Public Works was convened at 9:30 a.m., on Monday, October 11, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. SPECIAL MEETING SCHEDULED - OCTOBER 14, 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a special meeting of the Board was scheduled to be conducted on Thursday, October 14, 1982, at 9:30 a.m., concerning the Ethanol Plant. MINUTES OF PREVIOUS MEETINGS APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of October 4, 1982, and the special meeting of October 6, 1982, were approved as submitted. APPROVAL OF SUBSTITUTE AGREEMENT (SOUTH BEND DEVELOPMENT CORPORATION Mr. Kevin Horton, Deputy Director within the Department of Redevel- opment, requested Board approval of an amendment to the agreement Q with the South Bend Development Corporation which was signed and approved by the Board at its special meeting on October 6, 1982. He stated that the amendment was, in fact, a complete new agreement which was to be substituted for the October 6th agreement and contained the following changes: 1. A technical change in the program guidelines was incorporated in the new agreement which provided that the loan of any money under the terms of the contract had to be fully repaid within a period of 10 years. The previously -approved agreement provides' the funds to be repaid within a five-year period. 2. The acquisition of fixtures was included in the substituted agreement, whereas, in the previously -approved agreement, only the acquisition of buildings was covered. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the agreement between the city and the South Bend Develop- ment Corporation (CD81-603.1) which was approved on October 6, 1982, was rescinded. Upon a further motion made by Mr. Kernan, seconded by Mr. Hill and carried, the substitute agreement submitted this date by Mr. Horton incorporating the above changes was approved. APPROVAL OF DISBURSEMENT AGREEMENT (SOUTH BEND DEVELOPMENT' CORPORATION) . Mr. Thomas Bodnar, Deputy City Attorney, submitted a Disbursement Agreement between the city and the South Bend Development Corporation which authorized the immediate payment to the Development Corporation of the $802,000.00 previously approved. He explained that, with Board approval of the agreement, the funds could be made immediately available to the corporation without further delay. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Disburse- ment Agreement was approved. APPROVE RECOMMENDATION TO AWARD BID - CALVERT STREET REPAIRS (WALSH & KELLY, INC.) Mr. Neil A. Shanahan, Manager of the Bureau of Public Construction, recommended the Board award the low bid of Walsh & Kelly, Inc., in the amount of $92,976.75 for the Calvert Street Repairs Project. It was noted that bids for the project had been opened by the Board on. October 4, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid as recommended was awarded. 432 REGULAR MEETING OCTOBER llz 1982 ADOPTION OF RESOLUTION NO. 24, 1982 - DISPOSE OF OBSOLETE VEHICLE RESOLUTION NO. 24, 1982 WHEREAS, it has been determined by the Board of Public Works that the following vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Police Department -,Mechanical No. 658 1931 Chrysler Lebaron Serial No. 2C3BM46FOBR152616 WHEREAS, Chapter-186, Acts of 1967, of the Indiana. General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicle is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicle and that it be removed from the City Vehicle Inventory. Dated: October 11, 1982 ATTEST: s/ Barbara J. Byers, Clerk BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above resolution was adopted. ACCEPT BID FOR PURCHASE OF CITY -OWNED PROPERTY (629 EAST BROADWAY) Mr. Leszczynski advised that, on August 2, 1982, the Board had received the bid of Willie L. Cherry, 637 East Broadway, for the purchase of a city -owned lot located at 629 East Broadway. The amount of Mr. Cherry's bid was $175.00, and the city's offering price had been established at $240.00 Because the sole bid received from Mr. Cherry was not in the amount of the city's offering price, the Clerk had been instructed to notify all adjacent property owners of the city's intention to sell the property in accordance with state statutes. The two adjacent property owners, Mr. Sylvester Harris and the Administration of Veterans Affairs, had been notified and no offers to purchase the lot had been received. Mr. Leszczynski advised that the city may now sell the property to the highest bidder. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the offer of Mr. Cherry in the amount of $175.00 for purchase of the above property was accepted, and the matter referred to the Legal Department for preparation of the necessary Purchase Agreements. REQUEST TO CONDUCT HOLIDAY PARADE REFERRED A letter was submitted from Nelson Abrahams, President of the Downtown South Bend Council, requesting approval of the 27th Annual Holiday Parade to be held in downtown South Bend on Saturday morning, November 20, 1982, utilizing Jefferson Street, the service court between Michigan and St. Joseph Streets, and a portion of Washington Street. Upon a notion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. 433 REGULAR 14EETING OCTOBER 11, 1982 REQUEST TO CONDUCT ART FAIR ON RIVER BEND PLAZA REFERRED A request was received from Mikki Dobski, City Events Coordinator, for permission to hold an arts and crafts fair on River Bend Plaza on July 7 and 8, 1983. It was noted that the Art Fair would be similar to the one conducted this year and sponsored by Promotion Management Associates, and all local artists would be encouraged to participate. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: INSTALL.STOP SIGN - On Addison at Jennings INSTALL STOP SIGN - On Avondale at Ridgedale �( APPROVE 10K ROAD RUN - U.S. MARINE CORPS RESERVES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the 10K Road Run sponsored by the U.S. Marine Corps Reserve Unit to be held on Sunday, November 14, 1982, utilizing the Rum Village route. Mr. Wadzinski recom- mended that the race start at 8:00 a.m.; rather than at 9:00 a.m. as requested in order to accommodate the three churches along the race route. It was noted that a revised route submitted by the Marine Corps on October 7, 1982, to the Clerk was still under consideration. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the road run was approved, with the final route to be at the discretion of the Police Traffic Division and the Bureau of Traffic and Lighting. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 69 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and. had failed to do so. Upon a notion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the environmental list was filed. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the Board release the Contractor's Bond of Derso Horvath as requested by his insurance agent. Upon a notion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was released. APPROVE HANDICAPPED PARKING PERMITS An application for a handicapped parking permit was received from Olive Helmick, 1226 North 11, Niles, Michigan. The Clerk noted that a doctor's statement verifying as to Mrs. Helmick's disability would be forthcoming but that it had not been received prior to the Board meeting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the handicapped parking permit was approved, subject to the receipt of the required doctor's certification. 434 REGULAR MEETING OCTOBER 11, 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Martha Haimo (for Aaron) 1021 E. Woodside, S.B. Mary E. Curtis, 2816 Hickory, Mishawaka Louise Carlson, 514 S. Kenmore, S.B. Frank J. Kenna, 1270 E. LaSalle, S.B. Josephine Simms, 4809 Ford St., Apt. 3, S.B. Robert E. Million, Sr., 1805 N. Brookfield, S.B. William P. McManus, 1143 E. Dayton, S.B. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 8 to be paid out of FY 1983 funds, and purchase orders totalling 34 to be paid out of FY 1982 funds, and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 19084 through No. 19676 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above claims were approved and the reports filed. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. ��_ . 1 FR VRichard L. Hill Joseph E. Kernan ATTEST: �/, �� - L4-1, _,j Barbara J. Byer , Cle IL � 1