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HomeMy WebLinkAbout10/04/82 Board of Public Works Minutes424 REGULAR MEETING OCTOBER 4, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, October 4, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. SPECIAL MEETING SCHEDULED - OCTOBER 6. 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a special meeting of the Board was scheduled to be conducted on Wednesday,.October 6, 1982, at 8:30 a.m. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, a contract for the Dubail Street Bridge Rail Project was added to the agenda following the proposals for Monroe -Sample redevelopment. MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the September 27, 1982, regular meeting of the Board were approved as submitted. OPENING OF BIDS - CALVERT STREET REPAIRS This was the date set for receiving sealed bids for the Calvert Street Repairs Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction P. 0. Box 1775 South Bend, Indiana 46634 $94,496.00 Bid was signed by Richard D. Ruhlman, non -collusion affidavit was in order, and a 5% bid bond was submitted. Walsh & Kelly, Inc. Bid was signed by Thomas 0. Walsh, 24358 State Road 23 non -collusion affidavit was in South Bend, Indiana 46614 order, and a 5% bid bond was submitted. $92,976.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately 9 abandoned vehicles, 5 of which are valued at over $100.00 and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Steve & Gene's Hurwich Iron Rubin's Auto Parts Kowalski Bros. 3109 S. Gertrude 1610 Circle Ave. 23921 Western 25958 Western Vehicle No. South Bend, Ind. South Bend, Ind. South Bend, Ind. South Bend, Ind. 1 $27.75 $16.25 $ -- $ -- 2 5.00 16.25 -- -- 3 10.75 16.25 -- -- 4 5.00 5.00 -- -- 1 425 1 REGULAR MEETING Steve & Gene's Hurwich Iron 3109 S. Gertrude 1610 Circle Ave. Vehicle No. South Bend, Ind. South Bend, Ind. 5 $75.75 $50.00 6 16.75 17.25 7 2.00 16.75 8 27.75 17.25 9 -- 1.00 OCTOBER 4, 19-82 Rubin's Auto Parts 23921 Western South Bend, Ind. $278.00 Kowalski Bros. 25958 Western " South Bend, Ind. $160.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Neighborhood Code Enforcement Office for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following bids were awarded; Steve and Gene's - Vehicle No. 1 $ 27.75 4 5.00 8 27.75 60.50 Hurwich Iron - Vehicle No. 2 $ 16.25 3 16.25 6 17.25 7 16.25 9 1.00 67.OU Rubin's Auto Parts - Vehicle No. 5 $278.00 GRAND TOTAL: $405.50 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BENDIX DRIVE SIGNALIZATION (MORSE ELECTRIC COMPANY) Mr. Leszczynski advised that Change Order No. 1 (Final) in the amount of an increase of $338.90 was submitted by Morse Electric Company for the Bendix Drive Signalization Project. Also submitted was the Project Completion Affidavit indicating a revised contract cost of $164,291.45 including the above change order. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 1 (Final) and the Project Completion Affidavit were approved, and the required Maintenance Bond extending to October 4, 1985, was filed. APPROVE LANDSCAPE DESIGN PROPOSAL - MONROE/SAMPLE REDEVELOPMENT (THE LANDSCAPE DESIGN COMPANY) Mr. Leszczynski noted that a proposal had been submitted by The Landscape Design Company in the amount of $1,400.00 for Phase 1; $525.00 for Phase II; and $875.00 for Phase III, for the design of landscape along the buffer strip on Bronson Street separating the industrial and residential areas of the Monroe -Sample Redevelop- ment Area. Upon a motion made by Mr. Leszczynski, seconded by Mr.` Hill and carried, the above proposal was approved. APPROVE PROPOSAL FOR SURVEYS AND DRAFTING SERVICES MONROE/SAMPLE REDEVELOPMENT (COLE ASSOCIATES) Mr. Leszczynski stated that Cole & Associates had submitted a proposal to complete surveying and drafting work related to the proposed street improvements on Bronson Street in the Monroe/ Sample Redevelopment Area in an amount not to exceed $5,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above proposal was approved. 426 REGULAR MEETING OCTOBER 4, 1982 APPROVE CONTRACT - DUBAIL STREET BRIDGE RAIL IMPROVEMENTS PROJECT (RIETH-RILEY CONSTRUCTION) Mr. Leszczynski advised that, in accordance with the bids received by the Board on September 20, 1982, and awarded by the Board on September 27, 1982, the Board approval of a contract with Rieth- Riley Construction Company in the amount of its low bid of $14,469.20 for the Dubail Street Bridge Rail Improvements Project was necessary. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved, and the required Performance Bond and Labor and Materials Payment Bond were filed. APPROVE AGREEMENT FOR DESIGN OF EDISON ROAD IMPROVEMENTS (COLE ASSOCIATES) An Agreement between the City and Cole Associates for the design of the Edison Road Improvements Project was submitted for Board approval. Mr. Leszczynski advised that the total amount of the design work, which included widening and storm sewer construction along Edison Road from a point approximately 300 feet east of Crestwood Street to a point approximately 335 feet west of the centerline of Hickory Road, was $20,800.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreement was approved. APPROVE COMMUNITY DEVELOPMENT TERMINATION AGREEMENT (TOWER FEDERAL SAVINGS & LOAN) Ms. Betsy Harriman from the Community Development staff requested Board approval of a Termination Agreement with Tower Federal Savings & Loan for the operation of the interest rate subsidy program which had been approved by the Board in December, 1980. She explained that the program had moved too slowly because the FHA interest rate was too high and the city was not able to subsidize the rate to a point where it was appealing. She stated that Tower was in agreement that the contract and program should be terminated. It was noted that only 14 loans had been subsidized since December, 1980, in conjunction with the above project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Termination Agreement was approved. APPROVE LEASE AGREEMENT FOR ALLEN'S ALLEY (EDMARDE'S, INC.) Mr. Leszczynski stated that a Lease Agreement had been prepared by the Legal Department and executed by Edmarde's Inc., d/b/a Senor Kelly's, for a lease of a portion of Allen's Alley extending from Woodward Court east to Michigan Street, which bid of Edmarde's had been accepted by the Board on September 13, 1982. Mrs. Pfotenhauer added that the annual lease rental would be $1,550.00 and the initial lease period would be for a term of approximately 21 months with two renewal options of three and five years. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the - above Lease Agreement was approved subject to concurrence by the Common Council. APPROVE AGREEMENT WITH ILLINOIS TRUCK AND EQUIPMENT COMPANY (FIRE SNORKEL RECONDITIONING) Mr. Leszczynski advised that the Board had awarded the low bid of Illinois Truck & Equipment Company on September 13, 1982, in the amount of $189,158.00 for the reconditioning ofa 1961 FWD 85' Snorkel Fire Apparatus belonging to the city. He explained that, in connection with that bid award, letters had been mailed to Fire Chief Brassell concerning the actual reconditioning, and the purpose of the Agreement was merely to clarify and incorporate into the Agreement the various points covered in.those letters dated August 25, 1982 and September 2, 1982, from Frank J. Kriz, Corporate Sales Coordinator for Illinois Truck. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the above Agreement was approved. 1 42'7 REGULAR MEETING OCTOBER 4, 1982 APPROVE ADVERTISING FOR BIDS- ELECTRICAL AND CONCRETE REPAIRS TO JEFFERSON STREET PARKING GARAGE Mr. Leszczynski requested Board approval for the advertising for the receipt of sealed bids for electrical and concrete repair work to the Jefferson Street Parking Garage in accordance with the plans and specifications prepared by Conrad & Associates under a proposal approved by the Board on June 29, 1-948-2-A`W Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. It was noted that the above project was estimated to cost $270,000.00. APPROVE ADVERTISING FOR BIDS —RELOCATION OF DIESEL REFUELING STATIONS AT MUNICIPAL SERVICES FACILITY Mr. Sean Watt, Director of the Division of Transportation, requested approval for the advertising of sealed bids for the installation and all work related to relocating and furnishing two new diesel refueling stations at MSF. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE ADVERTISING FOR BIDS - STREET DEPARTMENT TRUCKS AND TIRE LOADER C[ Mr. Sean Watt, Director of the Division of Transportation, requested approval for the advertising of sealed bids for four single axle cab and chassis trucks, five pickup trucks and one 3-cubic yard rubber tire loader. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE ADVERTISING FOR BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Neighborhood Code Enforce- ment Office, requested permission to advertise for the sale of approximately 12 abandoned vehicles, 9 of which were valued at over $100.00, and all of which were being stored at the Hurwich Iron Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles had been stored more than the required 30 days, identifi- cation checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE ADVERTISING FOR BIDS —INSURANCE REQUIREMENTS Mr. Joseph Kernan requested Board approval for the advertising of bids for proposals on insurance requirements for the city relating to liability, property and health coverage. He requested that the deadline for the receipt of the proposals be no later than December 3, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE ADVERTISING FOR BIDS - PSYCHOLOGICAL TESTING FOR POLICE RECRUITS In a letter to the Board, Police Chief Dan Thompson, requested Board approval for the advertising of bids for a psychological test to be administered by a certified Psychologist to police recruits as required under the 12-Month Recruiting Program recently adopted by the Board of Public Safety. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE ADVERTISING FOR BIDS - PROFESSIONAL TESTING SERVICES FOR POLICE RECRUITS Police Chief Dan Thompson requested Board approval for the advertising of bids for the administration and evaluation of professional testing services for the police recruit test (TABE). Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. • REGULAR MEETING OCTOBER 4, 1982 ACCEPT DONATION OF VEHICLE.FOR USE BY DISCOVERY HALL MUSEUM Mr. Gust A. Saros; Director of the Discovery Hall Museum, advised the Board that Mr. 0, C. Robbins of Huntsville, Texas, had offered to donate a 1963 Studebaker 2-ton flat bed truck to the Discovery Hall Museum. Mr. Leszczynski noted that the truck was in sound cosmetic and mechanical condition and would be used to help accomplish the move of the Studebaker Collection to the Freeman -Spicer Building. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, donation of the truck by Mr. Robbins was accepted. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following traffic control devices were approved as recommended by Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: NO PARKING 8AM 4PM SCHOOL DAYS - South one-half of 3100 S. Carroll, West side of street. REVISE TO 2 WAY STOP - On Tuxedo at Colfax. INSTALL NO PARKING BUS ZONE 8AM -.4PM - East side of 3100 S. Carroll Street. APPROVE TITLE SHEETS Mr. Leszczynski stated that the title sheets for the following projects were being submitted for Board execution: Island. Park Retaining Wall Repairs Lindsey Avenue Improvements Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above title sheets were approved and signed. APPROVE LICENSE APPLICATION An application for a Secondhand Dealer's License at 1404 South Michigan was submitted by Mr. Walter G. Fuell. It was noted that on September 13, 1982, the Board had denied a license application for the premises because video games were found on the premises and the use of said games was not permitted under the Secondhand Dealer's License and was, in addition, a violation of the controlled use section of the Municipal Code. Mr. Leszczynski stated that the facility was properly zoned for the operation of a secondhand business; adequate off-street parking was provided; and no fire code violations were found on the premises. He also stated that, subsequent to the denial. of the first application, the video games had been removed from 1404 South Michigan and only one game remained at 1406 South Michigan. Mr. Fuell was present at the Board meeting, and advised that he had been under the impression that he could operate such games because the 7-Eleven Stores were doing so. He advised that he had since removed the games except for one video game which would be located at 1406 South Michigan, and a closed door separated the two rooms. It was noted that, according to the Municipal Code, an amusement arcade constituted a controlled use violation and an arcade was defined as having two or more games for operation. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the Secondhand Dealer's License application for Mr. Fuell was approved and referred to the Deputy Controller's Office for issuance. FILE ENVIR014MENTAL CLEA14-UP OF LOTS A list containing 81 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszcznski, seconded by Mr. Hill and carried, the environmental list was filed. I REGULAR MEETING OCTOBER 4, 1982 APPROVE RELEASE OF CONTRACTOR'S BOND - LEONARD E. WOODRUFF Mr. Ray S. Andrysiak, P. E., recommended release of the Contractor's Bond of Leonard E. Woodruff as requested. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Bond was released effective October 20, 1982. APPROVE CONTRACTORS' BONDS Mr. Ray S. Andrysiak, P.E., recommended approval of the following Contractors' Bonds: Andrew Place/Workmasters, Inc. (retroactive to September 28, 1982) William Dobslaw (retroactive to September 30, 1982) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were approved as indicated retroactively. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Michael & Patricia Lukaszewski, 15393 Kelly, Mish. Helene A. Redfern, 17629 Hepler, S.B. Elizabeth C. Barrett, 18646 Welworth Walter M. Hektor, 22201 Kern Rd., S.B. JoAnn Bailey, 4433 Irish Hill, Apt. 3A, S.B. John Szabo, 1627 S. Warren, S.B. Rita Chapleau, 110 E. Pokagon, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for Michael and Janis Farabee, d/b/a Nu Venture Enterprises, 411.East McKinley, Mishawaka, Indiana, was filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 12 outages for the period of September 17 through 28, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 23 and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 18756 through No. 19083 and recommended approval. Upon a motion made by Mr..Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. ATTEST: Barbara J. Byers, nerk