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HomeMy WebLinkAbout08/02/82 Board of Public Works Minutes361 REGULAR MEETING AUGUST 2. 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, August 2, 1982,°by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City' Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the July 26, 1982, regular meeting of the Board were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following items were added to the agenda: 1. An extension to a contract with. Cole & Associates for the Island Park Wall investigation 2. A request from the Miami Street Businessmen's Association for the planting of trees along Miami �C OPENING OF BIDS - REROOFING OF MUNICIPAL SERVICES FACILITY This was the date set for receiving sealed bids for the re- roofing of the Municipal Services Facility. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Fenner Roofing & Sheet Metal, Inc. Bid was signed by Harwood P. 0. Box 115 H Fenner, non -collusion Sodus, Michigan affidavit was in order, and a 57o bid bond was submitted. Built -Up Roof $399,770.00 Alternate #1 - Single -Ply System Deduct 221,100.00 City Roofing, Inc. Bid was signed by James N. 2300 Sterling Ave. ° Purvis, non -collusion affidavit Elkhart, Indiana 46514 was in order, and a 5% bid bond was submitted. Built -Up Roof $246,756.00 Alternate #1 - Single -Ply System 203,966.00 Midland Engineering Company Bid was signed by J. C. Steinmetz, 52369 U.S. 31 North non -collusion affidavit was in South Bend, Indiana 46637 order, and a 5% bid bond was submitted. Built -Up Roof 1 $316,970.00 Alternate #1 - Single -Ply System 219,480.00 Lawmasters, Inc. Bid was signed by Walter 1407 W. Hively Ave. Lawmaster, non -collusion Elkhart, Indiana 46517 affidavit was in order, and a 5% bid bond was submitted. Built -Up Roof No Bid Alternate #1 - Single -Ply System $250,012.00 Slatile Roofing & Sheet Metal Co. 1703 South Ironwood South Bend, Indiana 46613 Built -Up Roof Alternate #1 - Single -Ply System Carlisle B. System Trocal 48 mil ballasted Bid was signed by G.E. Langerot, non -collusion affidavit was in order, and a 5% bid bond was submitted. No Bid $212,842.00 217,326.00 362 REGULAR MEETING CEI Industries 230 Sumac Road, Wheeling, Ill. Built -Up Roof Alternate #1 AUGUST 2. 1982 of Illinois, Inc. Bid was signed by George J. Cook, Suite 202 non -collusion affidavit°was in 60090 order, and a 5% bid bond was submitted.' - Single -Ply System No Bid $199,100.00 Mrs. Pfotenhauer advised that the bid of CEI Industries of Illinois, Inc. did not include the proper bid security for an out-of-state bidder. She advised that past policy has been to allow the bidder 48 hours in which to submit the proper bid security. Mr. Hill noted that the bid bond was drawn on a Michigan surety and, since CEI Industries was an out-of-state company, the bond must be secured by an Indiana surety or a certified check must be submitted. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, a 48-hour time period was given to CEI Industries in which to submit the proper bid security in order for the Board to consider the bid. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Division of Transporta- tion for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF CITY-OWNIED PROPERTIES This was the date set for receiving sealed bids for the sale of the following city -owned properties: 621 Columbia 629 East Broadway 1510 South St. Joseph The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mrs. Anna Ewing City -Owned Property: 621 Columbia 619 S. Columbia City's Offering Price: $250.00 South Bend, Indiana Bid: 8250.00 Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid°of Mrs. Ewing in the amount of $250.00 was accepted and the matter referred to the Legal Department for drafting of the appropriate purchase agreement. Mr. Willie L. Cherry City -Owned Property: 629 E. Broadway 637 E. Broadway City's Offering Price: $240.00 South Bend, Indiana Bid: $175.00 Upon a motion made by Mr.. Leszczynski, seconded by Mr. Kernan and carried, the bid of Mr. Cherry was tabled pending a review of whether or not he is an adjacent property owner, in view of the new state law which provides that city -owned property must be offered for sale to adjacent property owners before selling same to any other interested person. Mr. Fidencio Bueno City -Owned Property: 1510 S. St. Joseph 210 E'. Haney City's Offering Price: $160.00 South Bend, Indiana Bid: $ 80.00 Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Mr. Bueno was rejected and the Clerk was instructed to`submit a counter-offer to Mr. Bueno in the amount of $125.00 for his consideration. 363 REGULAR MEETING AUGUST 2, 1982 APPROVE ENGINEERING SERVICES CONTRACT - LAWSON-FISHER (BOWMAN CREEK IMPROVEMENTS) A contract was submitted for Board approval with Lawson -Fisher Associates for engineering services in the preparation of plans and specifications for necessary construction to eliminate flooding and overflow of Bowman Creek, including run-off from Phillipa Ditch, from the headwall on the west side of Main Street to the point of discharge into the St. Joseph River near Sample and Lincolnway East. Mr. Leszczynski advised that payment would be based on a percentage of the final construction costs. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved. APPROVE CHANGE ORDERS NO. 1 AND 2 - BATES AND ROGERS (COLFAX BRIDGE REPAIR) Mr. Leszczynski advised that Bates and Rogers had submitted Change Orders No. 1 and 2 for the Colfax Bridge Repair Project. He stated that Change Order No. 1 (Extra Work_ Agreement) provided for the elimination of galvanized steel conduit for street lighting at a reduction in the contract amount of $2,050.00. Change Order No. 2 authorized the replacement of the galvanized steel conduit With 2-inch PVC conduit at a cost of $1,435.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above change orders were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS Ms. Betsy Harriman from the Community Development Department, explained that Board approval was requested on three contracts: (1) A contract with the Neighborhood Code Enforcement Office which was the continuation of a previously funded activity involving the use of an inspector for the Northwest Neighborhood Association. She advised that the contract would partially fund the salary of the inspector and that funds left over from 1981 monies would be added to 1982 funds to cover the salary from July to December, 1982. (2) The second contract with the Bureau of Housing provided for funds for the Home Owners Emergency Loan Program in the amount of $45,000.00. Ms. Harriman explained that the new program provided low interest loans to low and moderate -income residents within Community Development areas in order for them to make emergency repairs to their homes. (3) The third contract between Community Development and the Bureau of Housing was a continuation of the Management Inspection Activity and simply funded administrative costs associated with the program in the amount of $32,000.00 for the period of July through December, 1982. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contracts were approved. APPROVE EXTENSION TO CONSULTING AGREEMENT BUILDING DEPT, INSPECTOR An extension to an existing Consulting Agreement between the City of South Bend and Charles Crabill for inspection and consulting services within the Building Department was submitted, Mr. Leszczynski advised that the agreement merely provided for an extension of the previously approved agreement dated January. 18, 1982 to cover the period of August 1, 1982, to December 31, 1982, He noted that a clause in the agreement provided for termination of the agreement at any time by giving thirty days written notice to either party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the agreement was approved. 364 REGULAR MEETING AUGUST 2, 1982 APPROVE EXTENSION TO CONTRACT - COLE ASSOCIATES (ISLAND PARK WALL INVESTIGATION) Mr. Leszczynski noted that, following a review of the damaged Island Park Wall, Cole Associates had. determined that considerable undermining of the east portion of the wall below river level had occurred, something which had not been anticipated when the initial work was stated in. April of 1981. Mr. Leszczynski advised that because of this new development, a re-evaluation of the problem was recommended and certain work elements would be performed by Cole Associates at an increase in the original contract amount of a figure not to exceed $2,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. FILING OF BARRETT LAW REQUEST FOR CONSTRUCTION OF SANITARY SEWERS AT 18455 STATE ROAD 23 A request for hook-up to the city's sewage system for property located at 18455 State Road 23 owned by Cosimo Bumbaca and Roberto Parisi was submitted by James R. Kuehl, attorney representing the petitioners. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Administration and Design for preparation of preliminary documents. REQUEST TO CLOSE STREETS TO TRAFFIC IN PARK AVENUE NEIGHBORHOOD A request was submitted by Victor Morrison -Vega, Co -Chairman of the 1982 Tour of Historic Homes in the Park Avenue neighborhood, for the temporary closing of the following streets on Sunday, September 12, 1982, between the hours of 11:00 a.m. and 6:00 p.m Park Avenue and Forest Avenue be closed to vehicular traffic between Riverside Drive and Navarre Street. LaMonte Terrace, Manitou Place and Riverside Drive be closed from Forest Avenue to Park Avenue. In addition to the above street closures, the use of Manitou Place was requested for the setting up of refreshment stands, chairs and tables. It was noted that requests would be made to businesses in the vicinity of neighborhood for use of private parking lots to accommodate area residents and tour visitors. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUEST TO PLANT TREES IN PUBLIC SIDEWALK (MIAMI STREET BUSINESSMEN'S ASSOCIATION) The Miami Street Merchants submitted a request to the Board for approval of the installation of sixty trees along Miami Street in the public right-of-way between Lincolnway and Altgeld Street. Mr. Leszczynski advised that he had had discussions with the merchants concerning their request, the funding for which would be coating from Community Development through the Tree Planting Program approved by the Board on May 10, 1982. Mrs. Val Betty, representing the Miami Street Merchants, advised that in accordance with recommendations made by Mr. Leszczynski, a bonded contractor would cut the necessa y holes in the sidewalk for installation of the trees and a nur ery would be hired to maintain the trees in a healthy condition . Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill'and carried, the request was referred to the Park Department and the Engineering Department for review and recommendation. I REGULAR MEETING AUGUST 2, 1982 REOUEST FOR TRAFFIC CONTROL - INTERSECTION OF S. MEADE AND HURON A request for the installation of a four-way stop at the inter- section of South Meade and Huron Streets was received from Jerrilyn Plonski, 502 S. Meade Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUEST FOR TEMPORARY ON -STREET PARKING ON BENDIX DRIVE A request was received from Michael J. Tezich, Sales Manager for Simon Brothers, Inc., 1901 Bendix Drive, for permission to allow on -street parking on Bendix Drive for the upcoming Simon Brothers Food Show to be held on Saturday and Sunday, October 2 and 3, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the'Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUEST TO USE PUBLIC SIDEWALK (SOUTH BEND SHRINE CLUB) The South Bend Shrine Club requested permission to use the public sidewalk bordering its property on Marion Street for its annual Corn and Sausage Roast on Saturday, August 14, 1982, from 4:00 p.m. to 7:30 p.m. 11r. Leszczynski noted that the club was requesting use of the sidewalk for the setting up of tables and chairs for the event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE PLACEMENT OF DUMPSTERO IN TREE LAWN AREA AT MEMORIAL HOSPITAL (SOLLITT CONSTRUCTION) Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended favorable action on the request of Sollitt Construction Company for the placement of two trash dumpsters in the tree lawn area in front of Memorial Hospital along Michigan Street starting on August 9, 1982 and continuing to approximately December 20, 1982, in conjunction with renova- tion work being performed at the facility. In addition, Mr. Wadzinski recommended that vehicle parking along the west curb of Michigan Street be eliminated in the area of the dumpsters. It was noted that a scaffold would be constructed over the sidewalk from the hospital to the dumpster including a totally enclosed wood constructed walkway underneath the scaffold for pedestrian traffic. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommenda- tion and request were approved. APPROVE STREET LIGHTING CHANGES The Bureau of Traffic and Lighting recommended the changing of various incandescent and mercury vapor fixtures in the city to high pressure sodium fixturesin conjunction with the new . lighting tariff with Indiana-& Michigan Electric.Company. The number of lights affected totalled 200 and resulted in a decrease of $1,001.10 per month in the city's costs to I & M for such lighting. Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, also recommended the removal of certain street lights and, with the advent of new ramps, the installation of street lights in conjunction with Phase I of the Olive -Sample .Overpass, at a net estimated monthly increase of $66.20. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendations were approved. 366 REGULAR MEETING AUGUST 2, 1982 CONDITIONAL APPROVAL OF OPEN AIR STAND LICENSE - CAMBODIA'S EGG ROLL An application for an Open Air Stand License on River Bend Plaza in the vicinity of the Pretzel Palace was submitted by Thien Van Trinh, d/b/a Cambodia's Egg Roll, for the operation of a concession stand to sell egg rolls, beef barbeque on a stick and soft drinks. There was a brief discussion on the location of the stand, duplication of services and aesthetics of the tent or trailer. Mr. Leszczynski stated that the stand would be similar to that of the Pretzel Palace but on a smaller scale.. Mr. Hill questioned whether or not competition to existing downtown merchants and duplication of existing services would be affected. He stated that permission from the Board would also be needed since the stand was proposed to be located on city property, in addition to approval of the license itself, and he hesitated to give that approval unless a favorable recommendation was received from the Redevelopment Department. He felt that if _competition to existing merchants was a problem, permission would not be given for the stand on city property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the application was approved subject to a favorable review by the Redevelopment Department, Health Department, Building Department and Neighborhood Code Enforcement Office. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 88 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office noted that property owners had been lots and had failed to do so. Upon Leszczynski, seconded by Mr. Kernan list was filed. APPROVE CONTRACTORS' BONDS was submitted. It was advised to clean up the a motion made by Mr. and carried, the environmental Mr. Ray S. Andrysiak recommended Board approval of the following Contractors' Bonds: Joseph Plaia, d/b/a Plaia Construction Co. Laidig Moser Construction, Inc. Eugenia Braboy (retroactive to July 28, 1982) John Lichnerowicz (retroactive to July 27, 1982) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractors' Bonds were approved as recommended. APPROVE HA14DICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance Paul P. Sinka, 23911 Grant Rd., S.B. Garnette R. Horner, 1115 N. Huey, S.B. John E. Paradic, 121 E. Donald, S.B. Catherine Sikora, 55262 Lexington, S.B. Cynthia Schmidt, 318 Napoleon, S.B. derma Goodsell, 52959 N. Hastings, S.B. Delbert L. Clemens, 14383 Ireland Rd., Mish. Jerry Kramer, 26785 W. Edison, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of four outages for the period of July 21 through July 23, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. DIM] I 1 REGULAR MEETING FILING OF CERTIFICATE OF INSURANCE AUGUST'2, 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Gibson -Lewis, Inc., 1001 West llth Street, Mishawaka, Indiana, was filed. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 42 and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim No. 14082 through No. 14687 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:10 a.m. ATTEST: Barbara J. Byers, Cle k 4J hn E. Leszcznhhgi 4Ecfhart L. Hill Jo'iirph E. Kernan