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Home My WebLink About07/19/82 Board of Public Works Minutesr. , �: ,'. REGULAR MEETING JULY 19, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, July 19, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the July 12, 1982, regular meeting of the Board were approved as submitted. Mr. Leszczynski advised that Mr. Jon Hunt, Redevelopment Director, was present to request Board approval on several Community Development contracts and addendums. He stated that, because of a prior commitment, Mr. Hunt could not attend the entire Board meeting and he advised that the Board would consider those contracts at this time rather than in agenda order. APPROVAL OF COM 4UNITY DEVELOPMENT CONTRACTS AND ADDENDUMS Mr. Hunt advised that he was requesting Board approval on three Community Development projects, two addendums to previously approved contracts and a contract for the employment of'a research associate for the summer months. He explained that the new contracts involved a six-month preparation period and several public hearings and Common Council approval according to federal guidelines. He submitted the following contracts: Bureau of Housing - The project would involve the expenditure of $300,000.00 for 0 to 3% rehabilita- tion loans for home owners within Community Develop- ment target areas, and the contract period would extend to March 31, 1983. Mr. Hunt advised that the normal grant program was being eliminated this year and was being substituted with the above low interest loan program. Neighborhood Code Enforcement - The project would involve the expenditure of $25,000.00 as the continuation of an existing program to make funds available for repairs on rental units in violation of the housing code. He advised that money would be recouped from landlords for repairs under the program. Department of Redevelopment - The project would involve the expenditure of $150,000.00 for the completion of acquisition and relocation activities for the East Bank Development Project, and the contract period would extend to March 31, 1983. Mr. Hunt then outlined the following addendums to previously approved contracts for which he was requesting Board approval: Addendum No. I - Park Department (Tree Planting Project) He advised that the addendum was necessary to clarify the guidelines to allow tree planting on commercial strips and in the Central Business District within targeted neighborhoods. Addendum No. III - National Spinal Cord Injury Foundation (Home Modification Project) Mr. Hunt explained that the original contract provided for modifications to homes for the handicapped, and the addendum merely extended the timetable to March 31, 1983, to bring the program in line with budget expenditures prior to its conclusion. 350 REGULAR MEETING JULY 19, 1982 Lastly, Mr. Hunt requested Board approval on a contract to employ a summer research associate by the name of Matthew Bell, a Notre Dame student who would be preparing all architectural plans and drawings and aid in the preparation of design K00 idelines for Community Development projects at the rate of per hour not to exceed 36.0 hours or the equivalent of $1,800.00. Mr. Hunt noted that the contract period would run to September 3, 1982. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Community Development contracts and addendums were approved as submitted. PUBLIC HEARING ON OPEN AIR STAND LICENSE APPEAL CONTINUED (DANIEL STANTON)- Mrs. Pfotenhauer advised that, following the Board meeting of July 12, 1982, when Mr. Daniel Stanton's application for an Open Air Stand License was denied, Mr. Stanton had requested an opportunity to appear before the Board to discuss his appeal of that decision. Accordingly, the Clerk had advised Mr. Stanton in writing of a public hearing which was scheduled at this time on the matter. Mr. Stanton was not in attendance nor was he represented. Mr. Hill suggested that the Board continue the matter to its next meeting, and the Clerk was instructed to contact Mr. Stanton and request -his presence at that time. Upon a motion made by Mr. Hill,.seconded by Mr. Kernan and carried, the matter was continued to the July 26, 1982, meeting of the Board. AWARD BIDS - DE-ICING CHEMICALS In a letter to the Board, Mr. Sean Watt, Director of the Division of Transportation, recommended the Board award the low bids of the Levy Company in the amount of $11.35 per ton for Calcium Chloride Slag; Pierceton Trucking in the amount of $00.3349 per gallon for Liquid Calcium Chloride; and Domtar Salt Company in the amount of $21.69 per ton for Bulk Rock Salt. Bids for the above de-icing materials were received by the Board at its meeting held on July 12, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr; Hill- and carried, the recommendation was approved and the bids awarded. ADOPTION OF RESOLUTION NO. 19, 1982 (DISPOSE OF OBSOLETE VEHICLES RESOLUTION NO. 19, 1982 WHEREAS, it has been determined by the Board of Public Works that the city -owned vehicles listed on the attached sheet are obsolete and no longer needed or are unfit for the purposes for which they were intended. WHEREAS, Indiana Code 36-1-11-6 permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the 60 vehicles shown on the attachment to this Resolution are obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicles at a public auction in accordance with state law and to thereafter remove same from the City Vehicle Inventory. Adopted: July 19, 1982 ATTEST: BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan s/ Barbara J. Byers, Clerk 351 REGULAR 14EETING ATTACHMENT JULY 19, 1982 1973 Plymouth Duster #VL29C5Bll9495 1979 Ford LTD, white #F9HL7F131895 1976 Ford Torino, brown #F6H27H191567 1972 Chev 3/4 ton Pick-up, yellow #CCE242J149532 1973 Chev 3/4 ton Pick-up, yellow #CCY2331144406 1974 Chev 3/4 ton Pick-up, yellow #CCY244F428970 1975 Chev 3/4 ton Pick-up, yellow #CCY235B145873 1976 Ford Torino, yellow #F6H27H192624 1969 Chev Pick-up, black #CE140F133776 1979 LTD, white #F9H27F140459 1974 Chev Pick-up, white #CCY334J160303 1976 Pintiac Phoenix, blue #2Y69A8W1216ll 1974 Volarie, red #HK41G7F245055 1972 Pontiac Lemans, red #2D2927BN0326 1976 Ford Torino, blue #6H27H191562 1974 Plymouth Fury, green #RL4lK5A213069 1972 Plvrqouth Duster #VL29C2B347I6 1974 Ford Torino, yellow #F61127192623 1974 Plymouth Fury, green #RK41K6A203429 1974 Plymouth Fury, brown #RK41K6A202113 1974 Plymouth Fury, black #RK41K6A202114 1974 Plymouth Fury, red #RL41K5A196273 1972 Chev Malibu, blue #lC29V61417124 1974 Chev Impala, yellow #lL47H3J285255 1974 Plymouth Fury, brown #RL41K5A196277 1974 Plymouth Fury, red #RK41G20241970 1976 Chev Bel Air, green #lK69H3J256724 1973 Chev Van, white #CGY3544190278 1974 AMC Matador,.white & orange #A4A157N398090 1974 Plymouth Valiant, blue #VL41G6G202806 1972 Pontiac Lemans, red #202927B109697 1974 Plymouth Satalite, brown #RK41M3G182320 1975 AMC Matador, blue #A5A857H106799 1974 Plymouth Fury, red #PK41620241971 1974 Ford Custom, red #4U538134155 1976 Ford Torino, red #6H278191561 1974 Ford Custom, red #4U53H134154 1974 Pontiac Grand Ville, brown #2P49W2P340161 1972 Pontiac Catalina, brown #2L69M3P382975 1973 Olds Cutlass, black & white #336871M172166 1974 Plymouth Valiant, white #VL41G6G202803 1969 Ford Pick-up, blue #F10WLB40217 1972 Pontiac LeMans, white #2D2927B110816 1976 Ford Torino, white #6H27H191555 1976 Plymouth Volarie, yellow #HK41G7F245054 1976 Chev Bel Air, red #lK69H5J132190 1973 Olds Cruiser, beige #304514M292912 1972 Pontiac LeMans, white #2D29Z7B111046 1972 Chev Pick-up, yellow #CE230F136787 1974 Chev Pick-up, yellow #CCY344J143217 1972 Pontiac LeMans, white #2D2927B109666 1972 Ford Torino, white #9H27F131905 1979 Dodge Aspen, white #NE41CAF215511 1979 Ford LTD, white #9H27F131894 1975 Chev Pick-up, green #CCY245F420064 1972 Ford Torino, red #6H27H191553 1974 Plymouth Satalite, brown #RK41M3G182319 1976 Chev. Bel Air, brown #761K69H3J300915 1974 Plymouth Volarie,. brown #VL41G6G202804 1979 Dodge Aspen, blue #NL41CAF213501 1976 Chev Nova, brown #lB08164143749 Mr. Leszczynski stated that the Board had previously approved the advertising of a public auction for the disposal of the vehicles at its July 12, 1982, regular meeting. He advised that the above resolution authorized the disposal of the vehicles at a public auction to be held on July 31, 1982, starting at 9:00 a.ra., at the Municipal Services Facility. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above resolution was adopted. 352 REGULAR MEETING JULY 19, 1982 APPROVE ENGINEERING SERVICES CONTRACT CLYDE E. WILLIAMS & ASSOCIATES, INC. - TRAFFIC SIGNAL INSTALLATION (LINCOLNWAY EAST AND BRONSON) Mr. Leszczynski advised that the contract provided for the design of a traffic signal installation by Clyde E. Williams & Associates at the corner of Lincolnway East and Bronson, in conjunction with the Monroe -Sample Development Project. He explained that the total cost of the contract was $3,000.00, said work to be completed within 30 days of receipt of a Notice to Proceed on the project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. APPROVE REQUEST TO ADVERTISE FOR BIDS FOR PUBLIC WORKS PROJECTS Mr. Neil Shanahan, Manager of the Bureau of Public Construction, requested Board approval for the advertising for sealed bids in conjuction with the following projects: Concrete Pavement Repairs - 1982 Ardmore Trail Street Improvement Dubail Street Bridge Rail Improvements Scarification and Pavement Improvements - 1982 Mr. Leszczynski noted that the anticipated bid date for the Concrete Pavement Repairs and Ardmore Trail Improvements was August 9, 1982. He advised that a bid date had not yet been set for the receipt of bids for the Dubail Project and the Scarification and Pavement Project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR BIDS - SNORKEL FIRE APPARATUS RECONDITIONING Fire Chief Timothy J. Brassell requested Board approval for the advertising for bids on the reconditioning of one 1961 F.W.D. 85` Snorkel Fire Apparatus. Assistant Chief Richard Switalski explained that the amount of $100,000.00 would be saved if the engine was rebuilt rather than purchasing a new piece of equipment. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved., and a date set of August 23, 1982, for the receipt of sealed bids. APPROVE DISPOSAL OF UNCLAIMED BICYCLES AND OTHER PROPERTY Police Chief Dan Thompson requested Board approval for the disposal of unclaimed bicycles and other property at a public auction to be held on Saturday, September 11, 1982, starting at 9:00 a.m. and concluding at 1:00 p.m., at the rear of the police wing of the Municipal Services Facility. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. REQUEST REFERRED TO CLOSE ALLEYS SURROUNDING WILLIAM PENN CLUB LODGE A request was received from Frank J. Wukovits, Sr., President of the William Penn Club, for the closing of the alleys surrouding the Club Lodge at 1024 West Indiana Avenue, in conjunction with the annual picnic to be held on Saturday, July 31, 1982, commencing at 12:00 noon. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. 0 0 353 REGULAR MEETING JULY 19, 1982 REQUEST REFERRED TO CONDUCT LABOR DAY PARADE (DISCOVERY HALL) A request was submitted by Gus Saros, Director of the Discovery Hall Museum, for permission to conduct a Labor Day parade on Monday, September 6, 1982, starting at 10:00 a.m., at Tippecanoe Place and proceeding to Century Center. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVAL OF BLOCK PARTIES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following block party requests, subject to the maintenance of a 12-foot clear and unobstructed emergency lane: 1300 block of East Washington Street Wednesday, July 28, 1982, beginning at 5:30 p.m. �. (rain date of July 29th). Requested by: Mr. Richard H. Peltz, c/o Slutsky-Peltz Plumbing CD 'D and Heating, 1216-18 West Washington. Stanfield between Corby and Howard Streets Saturday, July 31, 1982. Requested by: Arden Davidson, 930 North Niles Avenue. 300 and 400 blocks of Parkovash Sunday, August 8, 1982, starting at 10:00 a.m. to 10:00 p.m. (rain date of August 15th). Requested by: Mrs. Joyce Pinkerton, 410 Parkovash. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above block parties were approved subject to the maintenance of the emergency lane as'recommended by Mr. Wadzinski. APPROVAL OF TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following traffic control devices: INSTALL NO PARKING ON THIS COURT - Riley Place. INSTALL NO PARKING - N. side of Marshall from Logan to alley (139') west of Logan. REMOVE NO TURN ON RED - For Southbound Chapin at Western. INSTALL YIELD SIGN- On Chapin at.Western (right turn lane). Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control devices were approved. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 74 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. Mr. Leszczynski noted that the Neighborhood Code Enforcement crews had also cleaned 441 city -owned lots in addition to the privately -owned lots. 354 REGULAR MEETING JULY 19, 1982 APPROVAL OF TITLE SHEETS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following title sheets were approved and signed: Monroe -Sample Redevelopment - Phase I Concrete Pavement Repairs - 1982 Ardmore Trail Street Improvement APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by 'Mr. Leszczynski, seconded by Mr. Hill and carried, the following applications for handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Richard D.. Carlson, 55165 Berry, S.B. Tassie Iwanoczko, 2311 W. 6th, Mish. Erica Mosby, 247 N. Walnut, S.B. James H. Doremus, 1354 Woodbine Way Lewis Stephens, 620 Lindsey, S.B. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak recommended the Board release the Contractor's Bond of William H. Leefers as requested by his insurance company. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Contractor's Bond for William H. Leefers was released effective July 19, 1982. FILING OF MONTHLY HUMANE SOCIETY REPORT ' MAY 1982 The report indicated a total of 239 dogs handled during the month of May; 163 cats handled and 142 other animals handled, for a total of 544 animals for May. The total number of animals handled from January, 1982, through May 31, 1982, was 2,408. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the report was filed. FILING OF CERTIFICATE OF INSURANCE - RITSCHARD BROTHERS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Ritschard Brothers was filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 5 outages for the period of July 7 through July 11, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 13199 through No. 13578 and recommended approval. Mr. Elroy Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. No. 1258 through No. 1288 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the reports were filed and the claims approved. COMPLAINTS OF HIGH WEEDS ON ARMORY PROPERTY Mrs. Jane Swan, 1706 South Walnut Street, appeared before the Board and complained about the eight -foot high weeds which have grown up on the armory property on Kemble Avenue. She advised that the property behind the armory fronting on Donald Street from Kemble to Bruce was, in her opinion, a health and safety hazard. Another resident in the area residing on Swygart 1 REGULAR MEETING JULY 19, 1982 Street also complained about the high weeds on the armory property and also high weeds on a neighbor'sproperty. Mr. Leszczynski advised that the complaints would be forwarded to the Neighborhood Code Enforcement Office for follow-up, and he recommended that, if Mrs. Swan had similar complaints in the future, she should contact that office directly for more expeditious service. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned.at 9:55 a.m. ATTEST: Barbara J. Byer , Clerk — ;QeLVI "n3n_,.MA� ohn . Lesz ski Richard L. Hill Jo ph E. Kernan