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HomeMy WebLinkAbout07/12/82 Board of Public Works Minutes340 REGULAR MEETING JULY 12. 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, July 12, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the regular meeting of June 28, 1982, were approved as submitted. OPENING OF BIDS - DE-ICING MATERIALS This was the date set for receiving sealed bids for de-icing materials for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Pierceton Equipment Co. Bid was signed by David J. P. 0. Box 233 Nicol, non -collusion affidavit was Laketon, Ind. 46943 order, and a 10% bid bond was submitted. 100,000 gallons- Liquid Calcium Chloride $ .3349/gal. International Salt Co. Bid was signed by Donald B. Holman, Clarks Summit, Pa. 18411 non -collusion affidavit was in order, and a certified check in the amount of $29,988.00 was submitted. 12,000 ton - Rock Salt $22.50/ton Morton Salt, Div. of Bid was signed by David B. Nilson, Morton -Norwich Products non -collusion affidavit was in 110 North Wacker Dr. order, and a certified check in Chicago, Ill. 606061555 order, and a certified check in the amount of $27,804.00 was submitted. 12,000 ton - Rock Salt $23.17/ton Domtar Industries, Inc. Bid was signed by R. J. Jarecki, 9950 W. Lawrence Ave. non -collusion affidavit was in order, Schiller Park, Ill. 60176 and a certified check in the amount of $26,028.00 was submitted. 12,000 ton - Rock Salt $21.69/ton The Levy Co., Inc. Bid was signed by R. D. Marrese, non- P. 0. Box 540 collusion affidavit was in order, and Portage, Ind. 46368 a 10% bid bond was submitted. 10,000 ton - Calcium Chloride Slag Sand $11.75/ton Mr. Leszczynski advised that a letter had been received from Diamond Crystal Salt Company, St. Clair, Michigan, indicating that the firm would not be bidding at this time on de-icing materials. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to Mr. Sean Watt, Director of the Division of Transportation, for review and recommendation. APPROVE HOUSE MOVE - 2502 MISHAWAKA AVENUE TO 2911 E. NORTH SIDE BLVD. Mr. Leszczynski noted that the Remodelers Council of the Home Builders Association of St. Joseph County, owner of a structure located at 2501 Mishawaka Avenue, was requesting permission to have Lewis Mitschelen move the building to 2911 East Northside Boulevard utilizing Mishawaka Avenue to 26th Street and on to Northside Boulevard and its destination. It was noted that the 341 REGULAR MEETING IDULY 12,'1982 Building Department and the Bureau of Traffic and Lighting had no objections to the proposed house move, provided that a pre -qualified signal contractor perform all signal work necessary. It was further noted that all adjacent property owners had been notified of the move and no one was present to speak against the house move. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the house move Ias proposed was approved, subject to the filing of a letter of confirmation from a pre -qualified signal contractor. PUBLIC HEARING - APPROVE VACATION OF EAST -WEST ALLEY IN CITY VIEW PLACE ADDITION Mr. Leszczynski advised that the petitioners in the matter of the proposed vacation of the first east -west alley north of Ewing Avenue running west from Catalpa Street to the first north -south alley for a distance of 140 feet, all being in (` City View Place Addition, were James and Louise Balint, residents and owners of property at 2205 Catalpa Avenue and abutting property owners to the alley in question. He stated that, as in the past, in order for the Board to submit a recom- mendation to the Common Council, a public hearing had been scheduled at this time and all property owners within 200 feet of the alley had been duly notified. He further advised that favorable comments in support of the vacation had been received from the Engineering Department, Area Plan Commission and Community Development Department. Mr. Leszczynski stated that a letter had been received by the Board from Mr. Theodore Reiter, 2210 S. Catalpa Street, concerning his fear that the closing of the above alley would eventually mean the closing of the alley next to his home. It was noted, however, that the closing of the above alley had no direct bearing on the alley adjacent to Mr. Reiter's property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing was officially closed. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, a favorable recommendation for the vacation of the above alley was forwarded to the Common Council, subject to the maintenance of all utility easements. PUBLIC HEARING - APPROVE VACATION OF EAST -WEST ALLEY IN SOUTH BEND CITY ADDITION It was noted that Mr. James G. Wood, 50655 Linden Grove Lane, Granger, Indiana, and owner of adjacent property to the above alley in question, was petitioning the Common Council for the vacation of the first east -west alley south of Garst Street running west from Lafayette Street to a line 6 feet east of and parallel to the north -south alley for a distance of 159 feet and being abutted by Lots 64 and 65 of South Bend City Addition. Mr. Leszczynski stated that, as in the past, in order for the Board to submit a recommendation to the Common Council, a public hearing had been scheduled at this time and all property owners within 200 feet of the alley had been .duly notified. He further advised that favorable comments in support of the vacation had been received from the Engineering Department, Area Plan Commission and Community Development Department, provided two 6' x 20' parcels are dedicated to the city for turning north and south from the east -west remain- ing one-half of the alley. Mr. Leszczynski noted that a Quit- claim Deed executed by Mr. Wood conveying the required property for right-of-way purposes had been submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was officially closed. 'Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a favorable recommendation for the vacation of the above alley was forwarded to the Common Council, subject to the maintenance of all utility easements and the necessary right-of-way already dedicated for turning movements. 342 REGULAR MEETING JULX 12 , '19'82 . APPROVE CONTRACT AMENDMENT - BENEFIT TRUST LIFE INSURANCE COMPANY Mr. Kernan advised that a contract amendment was needed to the city's contract with Benefit Trust Life Insurance Company on the insurance coverage for city employees in order to annualize the contract period on a calendar year basis from January to December.. He advised that presently the contract period was from October lst to September 30th. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the amendment was approved, APPROVE CONTRACTS FOR CAR WASHES OF CITY VEHICLES Mr. Leszczynski advised that, in accordance with the bids awarded by the Board on June 28, 1982, for car washes of city vehicles, contracts for the performance of such services had been prepared and executed by Don's Gas and Car Wash for the wet wash only, and Hi -Speed Auto Wash for wet wash and full service. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contracts were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUMS Mr. Jon Hunt, Director of the Department of Community Development, appeared before the Board and requested Board approval of numerous Community Development addendums and contracts. He explained that his department had been involved in a six-month process which required numerous public hearings for the submittal of an application for the 1982 program. He stated that he anticipated Board approval would be needed on another 10 to 14 contracts at a subsequent meeting. He explained that many of the new contracts utilizing 1982 funds were for existing programs. He submitted the following addendums to contracts previously approved by the Board: Addendum No. I - Bureau of Housing Non -Profit Group Rehabilitation Grant Addendum provides for timetable extension from June 30, 1982, to September 30, 1982, and extends target area to city-wide. Addendum No. I Bureau of Housing Housing Rehabilitation Rebate Addendum provides for timetable extension from June 30, 1982, to September 30, 1982. Addendum No. I - Department of Economic Dev. and Redevelopment East Bank/Monroe-Sample Development Addendum provides for timetable extension from December 31, 1981, to December 31, 1982. Addendum No. II - Department of Economic Dev. and Redevelopment Studebaker Industrial Corridor Activity Addendum provides for timetable extension from June 30, 1982, to December 31, 1982. Mr. Hunt also submitted the following new contracts for Board approval: Park Department - King Recreation Center Gym Floor Activity Budget: $50,000.00 Park Department - Walker Field Parking Lot Construction Budget: $30,000.00 Department of Redevelopment - Monroe -Sample Housing Counseling Activity Budget: $11,500.00 Department of Public Works - Monroe -Sample Site Improvement Activity Budget: $160,000.00 1 343 REGULAR MEETING JULY 12, 1982 Department of Economic Development and Redevelopment - Monroe -Sample Development Activity Budget: $45,000.00 Bureau of Housing — Monroe -Sample Rehabilitation Loan Activity Budget: $140,000.00 Bureau of Housing - Monroe -Sample Paint -Up Activity Budget: $20,000.00 Southold Heritage Foundation - Commercial Revolving Loan Fund Capitalization Program Budget: $312,000.00 Canco, Inc. - Canco Neglect Prevention Activity Budget: $29,175.00 YWCA of St. Joseph County - Women's Crisis Shelter Budget: $30,057.00 �- REAL Services - Handyman Activity (29 Budget: $7,000.00 Department of Public Works Fire Station No. 4 Repair Q Budget: $40,000.00 Department of Redevelopment - Central Business District Development and Site Improvement Activity Budget: $100,000.00 Department of Public Works - General Street Improvements Budget: 1140,000.00 Mr. Hunt stated that all of the above contracts have been signed by the appropriate agencies and funds have been appropriated by the Common Council for the programs. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the above addendums and contracts were approved. APPROVE LEASE PURCHASE AGREEMENT FOR POLICE COMPUTER EQUIPMENT Mr. Kernan advised that a Lease/Purchase Agreement with -Imperial Municipal Services, Inc., acting through Simeon; the suctesful bidder on the police computer package which was awarded on March 22, 1982, was being submitted for Board approval. `He stated that the cost of the lease/purchase of the computer hardware and software was $179,099, with an amount of $44,807 to be received from LEAA to apply to the lease/.purchase amount., the balance of $134,292, to be paid over a five-year period. Mr. Kernan stated that the figure did not include training costs and other incidental costs associated with the purchase. He added that the interestrate to be paid was 15.01% and, because of an escrow agreement, the city was able to get a guarantee that the funds deposited would draw interest -at a rate of 1.5% over the 15.01% rate. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Lease Purchase Agreement, Agency and Option Agreement and Escrow Agreement were approved. ADOPTION OF RESOLUTION NO. 17, 1982 - PURCHASE OF PROPERTY ADJACENT TO FIRE STATION NO. 9 RESOLUTION NO. 17, 1982 WHEREAS, an offer to sell a 12' x 79' parcel of property adjacent to Fire Station No. 9 at 2520 Mishawaka Avenue to the City of South Bend has been received from Charles Roberts, owner of the parcel in question; and 344 REGULAR �"IEETING JULY 12', '1982 WHEREAS, the strip of land which is located at the south- west corner of Lot 121 of Horne & Dunn First Subdivision and immediately south of Fire Station. No. 9 has been used in the past by the Fire Department for parking of vehicles; and WHEREAS, since Mr. Roberts is willing to sell the parcel of property to the City of South Bend and, because, without the use of this land, sufficient space would not be available to park the necessary four vehicles, it is recommended that the property be purchased by the city from Mr. Roberts; and WHEREAS, it has been determined that the purchase price of $200.00 is a fair and reasonable amount for. the 12' x 79' strip of land in question. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. That approval for the purchase of the above property in the amount of $200.00 is hereby given to Fire Chief Timothy J. Brassell to be paid out of budgeted funds within the Fire Department. 2. That a Quitclaim Deed conveying the property to the City of South Bend be executed by Mr. Roberts and turned over to the city upon receipt by Mr. Roberts of the $200.00 purchase price. Adopted: July 12, 1982 ATTEST: s/ Barbara J. Byers, Clerk BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s% Joseph E. Kernan Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above resolution was adopted and the matter referred to the Legal Department for drafting of the appropriate documents to effectuate the purchase of the property. ADOPTION OF RESOLUTION NO. 18, 1982 ' SALE OF CITY -OWNED PROPERTY RESOLUTION NO. 18, 1982 WHEREAS, the Board of Public Works of the City of South. Bend has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the Citv of South Bend are not necessary to the public use and are not set aside by state and city laws -for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future to sell said parcels of real estate pursuant to State Statutes. 1 PTAEG UALVA 1 L REGULAR MEETING JULY 12, 1982 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the city contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Address. Deed No. 621 Columbia 642 629 E. Broadway 1086 1510 S. St. Joseph 1250 Adopted this 12th day of July, 1982. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above resolution was adopted. AWARD BID —VEHICLES FOR NEIGHBORHOOD CODE ENFORCEMENT OFFICE In a letter to the Board, Mr. Sean Watt, Director of the Division of Transportation, recommended the Board award the low alternate bid of Gates Chevrolet Corporation, said bids being received on June 28, 1982, for the.five 1982 Chevette Scooters at a cost of $5,620.99 each, with the city reserving the option to purchase a sixth vehicle at the same unit price if ordered prior to July 26, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommenda- tion was approved and the low bid of Gates Chevrolet awarded. APPROVE REQUEST TO ADVERTISE FOR BIDS - CONSTRUCTION OF SALT STORAGE FACILITY AND REROOFING OF MUNICIPAL SERVICES FACILITY Mr.,Sean Watt, Director of the Division of Transportation, requested permission from the Board to advertise for the . receipt of bids for the construction of a salt storage facility with a storage capacity of 5,760 tons to be constructed at 701 West Sample Street, and for the construction of a new roof at the Municipal Services Facility. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR BIDS - SALE OF ABANDONED VEHICLES The Neighborhood Code Enforcement Office requested permission to advertise for the sale of approximately 27 abandoned vehicles which were being stored at the Hurwich Iron Impoundment Lot, 1610 Circle Avenue. Fifteen of the abandoned vehicles were valued at over $100.00, and the remaining twelve vehicles valued at under $100.00. It was noted that all vehicles had been stored more than the required 30 days, identification checks had been run for auto theft, and the owners and lien holders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved, with the opening of sealed bids to take place on July 26, 1982. 346 REGULAR MEETING JULY 12, 1982 APPROVE PUBLIC AUCTION FOR DISPOSAL OF OBSOLETE CITY VEHICLES Mr. Leszczynski advised that the city has accumulated 60 obsolete or junk automobiles and light trucks over the past year because of the purchase of new police vehicles, fleet reductions and a phase out of larger inefficient vehicles. He requested the Board to approve the disposal of the vehicles through a public auction to be held at the Municipal Services Facility at the earliest convenience. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. OPEN AIR STAND LICENSE DENIED (DANIEL STANTON) Mr. Hill stated that the Open Air Stand License application of Daniel Stanton for the sale of general merchandise at the southeast corner of Haney and Michigan Street (1500 South Michigan) had been delayed by the Board at its meeting on June 28, 1982, because written permission from the property owner had not been included with the application as required by ordinance. Mr. Hill advised that, following a review of the application, it had been determined that the Board could not deny the license to Mr. Stanton on the basis of competition to existing businesses, something which he had expressed concern over previously. He stated that he was concerned, however, with the existing and potential environmental problems which could result because of the display or so many different kinds of merchandise at the location. Mr. Hill explained that the. Board had received a telegram from Mr. Perry O'Connor, owner of the property in question, giving Mr. Stanton permission to use the lot for the sale of his merchandise; however, the telegram was not signed by Mr. O'Connor. Mr. Hill stated that Mr. Stanton would be using the building located on the lot for the sale of his merchandise, but was requesting the Open Air Stand License in order to display and sell the merchandise from outside the building and, without the license, Mr. Stanton would be restricted to the use of the building only for the sales. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the application was denied based on potential environmental problems as a result of the display of numerous sundry merchandise items. APPROVE SIDEWALK DAYS ON RIVER BEND PLAZA Ms. Mikki Dobski, City Events Coordinator, requested permission from the Board to conduct Downtown Sidewalk Days on River Bend Plaza on July 15 through 17, 1982. It was noted that an arts and craft show also would be conducted on the Plaza on July 15 and 16, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the use of the Plaza for sidewalk days was approved and the issuance of Open Air Stand. Licenses to downtown merchants wishing to participate was approved subject to the filing of the appropriate insurance certificates and applicable fees. APPROVE TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended Board approval of the following traffic control devices: REMOVE STOP SIGN - On Bonds at Bendix. INSTALL HANDICAPPED PARKING TOW ZONE - l) E. side of Greenlawn approximately mid -block between Ruskin & Marietta 2) S, side of Northside Blvd. approximately 150' west of 22nd St.. Adjacent to Riverside Hall (IUSB) driveway/crosswalk; 347 REGULAR MEETING JULY 12, 1982 INSTALL TRAFFIC SIGNAL - Bendix/Bonds/LaSalle Square. INSTALL NO PARKING THIS SIDE - 500 S. Sunnyside from E. Monroe to SPL of 550 S. Sunnyside. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control devices were approved. REQUEST FOR STREET PROCESSION REFERRED- ST STANISLAUS B M CHURCH A request was received from Reverend Stephen Sedlock, Pastor of St. Stanislaus Church, for permission to conduct a street procession on Thursday, August 26, 1982, from 6:30 p.m, to 8:00 p.m. in conjunction with the 600th Anniversary of the Feast of Our Lady of Czestochowa. Use of the following route was requested: Beginning at the corner of Linden and Brookfield proceeding north on Brookfield to Rupel, west on Rupel to Johnson and continuing south on Johnson to the church parking lot. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE TITLE SHEET - LAUREL WOODS APARTMENTS Q Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet for the extension of streets at the Laurel Woods Apartments P.U.D. was approved and signed. FILING OF ANNUAL AUDIT REPORT - CITY OF SOUTH BEND Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the annual audit for 1981 conducted by the State Board of Accounts for the City of South Bend and its various accounts and departments was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: C. L. Montague, 119 Rue Mallarme, S.B. Bertha Nespo, 209 N. Pagin, S.B. Nick V. Spagnola, 909 S. 28th, S.B. Della Jean Miller, 67127 Quinn Trail, Lakeville Mrs. Angela Chrustowski, 25556 Grant Rd., S.B. Gerald M. Hughey, 500 L.W.E., Apt. 301, Mish. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Ray S. Andrysiak recommended Board approval of the Contractor's Bond of Clem H. Litka, retroactive to June 30, 1982, and the Excavation Bond of Chuck & Sons Plumbing & Heating. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were approved with the Contractor's Bond of Clem H. Litka approved retroactive to June 30, 1982. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for North American Signs, Inc. was filed. REGULAR MEETING JULY 12, 1982 FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 24 outages for theperiodof June 16, 1982, through July 7, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 197 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the environmental list was filed. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 12297 through No. 13198 and recommended approval. Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. 1208 through No. 1257 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:20 a.m. J hn E. Lesz z nski ATTEST: VD U a_'_� Q . 3e Barbara J. Byer , Clerit 1