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HomeMy WebLinkAbout06/28/82 Board of Public Works Minutes335 REGULAR MEETING JUNE 28, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, June 28, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. CANCEL REGULAR BOARD MEETING OF JULY.5, 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hilland carried, the regularly scheduled meeting of July 5, 1982, was cancelled due to observance of the Fourth of July holiday weekend and the fact that city offices would be closed on July 5th. MINUTES OF PREVIOUS PZEETING APPROVED Upon a motion made by Mr. Hill, seconded by Per. Kernan and (� carried, the minutes of the regular meeting of June 21, 1982, were approved as submitted. OPENING OF BIDS --AUTOMOBILES (NEIGHBORHOOD CODE ENFORCEMENT) This was the date set for receiving sealed -bids for five or more C[ 1982 automatic, 4-cylinder, 4-door sedans for the Neighborhood Code Enforcement Office. The Clerk -tendered proofs of pubiica" tion of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Basney Ford Bid was signed by. James A. Basney, P. 0, Box 2411 non --collusion affidavit was in South Bend, Ind. 46680 order, and a. 10% bid bond was submitted. 1-5 1982 Ford Escort 4-Door Hatchback Sedans $ 5,879.57 each_ Total (5) ; 29,3.U.85 Gurley-Leep Dodge Bid was signed by R. A. Johnson, 225 S. Lafayette non -collusion affidavit was in South Bend, Ind, order, and a 10% bid bond was submitted. 3 or more 1982 Dodge Omni 4-Door Hatchback Sedans $ 6,440.61 each Total (3), . 19 , 2,01.83 5 or more 1982 Dodge -Omni 4-Door Hatchback Sedans 6,33i9.91 each Total (5): 31,6.5.05 Gates Chevrolet Bid was signed by Charles-J. Lndzy, P. 0. Box 4056 non -collusion affidavit was in South Bend, Ind. 46634 order, and a 10% bid bond was submitted. 5 1112 Chevette Scooter 4-Door Sedans $ 5,583.89 each. Alternate Bids for units out of stock and for immediate delivery: 1982 Chevette Scooter 5,620.99 each. 1982 Chevette 5,841.29 each. Jordan Motor, Inc. Bid was signed by Craig A. Kapson, 609 E. Jefferson Blvd, non -collusion affidavit was in 11ishawaka, Ind. 46544, order, and a.10% bid bond was submitted. 5 1982 Ford Escort 4-Door Hatchback Sedans $ 6,050.00 Total (5): 29,965.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to Sean Watt, Director of the Division of Transportation, for review and recommendation. 336 REGULAR MEETING AWARD BIDS - CAR WASHES JUNE 28, 1982 In a letter to the Board, Police Chief Dan Thompson recommended the Board award the low bids of Hi -Speed Car Wash and Don's Gas and Car Wash in accordance with bids received on June 14,, 1982. It was noted that Hi -Speed Car Wash was the low bidder for the full service car wash and could provide three locations for service. Further, the bid of Don's Gas and Car Wash was the low bidder for the wet wash only; however, only one location was available and the cleaning of the inside of the vehicles was not available nor was a central location or 24-hour service provided. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bids of Hi -Speed Car Wash and Don's Gas and Car Wash were awarded as recommended. APPROVE CHANGE ORDER NO. 2 - AUTOMATIC SPRINKLER CORPORATION (FIRST BANK CENTER PROJECT) Change Order No. 2 in the amount of an increase of $3,421.00 was submitted by Automatic Sprinkler Corporation for its portion of work done on the atrium of the First Bank Center Project. It was noted that the change order had been reviewed by Mr. Patrick McMahon, the construction manager, and the architect and had been found to be in order. Mr. Leszczynski advised that the revised contract amount, including Change Order No. 2, would be $80,279.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 2 was approved. APPROVE RENTAL AGREEMENT (ADAMS REMCO, INC.) OFFICE COPIER FOR COMMUNITY DEVELOPMENT A Copier Rental Agreement between the Community Development Department and Adams Remco, Inc, for rental of a System 800 Savin Copier, in the amount of $370.00 per month, was submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the agreement was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT ADDENDUM NO. 1 (ACTION, INC. Addendum No. 1 was submitted to the Community Development contract with ACTION, Inc, for the non-profit group emergency repair grant activity, the original contract for said activity being approved by the Board of Works on December 14, 1981. Mr. Leszczynski noted that the addendum provided for a change in the timetable from June 30, 1982, to September 30, 1982, with no change in the project budget. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Addendum No. 1 was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED (1510 S. ST. JOSEPH) A request to purchase the city -owned lot located at 1510 S. St. Joseph Street was received from Fidencio Bueno, an adjacent property owner residing at 210 East Haney Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the various city agencies for a determination as to whether or not the lot need be retained by the city for any reason. REQUEST TO CLOSE ASSUMPTION DRIVE REFERRED (ST. MARY OF THE ASSUMPTION CHURCH) A request to temporarily close a portion of Assumption Drive on August 15, 1982, from noon to 10:00 p.m., in conjunction with a church festival was submitted for Board approval by Reverend Thomas Lallak. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. J3 REGULAR MEETING JUNE 28', 1982 APPROVE ROAD RUNS - PEPSI CHALLENGE & McDONALD'S/SPECIAL OLYMPICS Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended favorably the requests submitted by Dean Reinke, Director of Sports Medicine at St. Joseph's Medical Center, for road runs to be held on July 11, 1982, commencing at 9:00 a.m., using a section of the Rum Village road run route; and on August 7, 1982, utilizing the Pinhook Park road run route extending to Leeper Park. The latter route would consist of the long route to Pinhook from Leeper and back, as well as a 12 mile route from Leeper to Angela Boulevard and back. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above races and recommendations from the Bureau of Traffic and Lighting were approved. APPROVE BLOCK PARTIES The Bureau of Traffic and Lighting recommended Board action on the following requests for block parties, subject to the maintenance of a 12-foot clear and unobstructed emergency lane �. at either curb or down the center of the street: 1200 Woodward - July 3, 1982, afternoon and evening (rain date of July 5). Requested by Fred Smith, 1202 Portage Avenue. Bulla at Brookfield west one-half block - July 3, 1982, during daylight hours. Requested by Joyce Peabody, 1904 Bulla Avenue. East South Street, 1300 block - July 23, 1982, 3:00 p.m. to midnight (raindate of July 24). Requested by Carol Farrell, 1344 E. South St. Pennsylvania between Fellows and Rush — July 5, 1982, from noon to 6:30 p.m. Requested by Algerine Henderson, 520 E. Pennsylvania. Rush Street from Pennsylvania to first alley south - July 18, 1982, from 9:00 a.m. to 4:00 p.m. Requested by Algerine Henderson, 520 E. Pennsylvania, for church function. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above block party requests were approved as recommended. APPROVE LICENSE APPLICATIONS The following Open Air Stand License applications were submitted to the Board for approval: Greg L. Gaul,- Hickory and McKinley James Carroll - 1440 E. Calvert Becky Wagner - 421 S. Eddy Daniel Stanton, Sr. - Southeast corner of Haney & Michigan Mr. Leszczynski noted that all locations were approved for proper zoning, and the Bureau of Traffic and Lighting had no objection to the location of the stands provided they remained off public right-of-way, were back far enough onto private property, and at least one off-street parking space was provided on private property. Mr. Leszczynski advised that the license applications for Greg Gaul, James Carroll and Becky Wagner were requested for the sale of fireworks, and an inspection would be conducted by the Fire Prevention Bureau to confirm that all fireworks 338 REGULAR MEETING JUNE 28, 1982 being sold were legal fireworks in Indiana. Written permission from the property owners for use of the property was attached to the applications of Gaul, Carroll and Wagner as required by Ordinance. It was noted that Mr. Stanton was requesting a license for the sale of miscellaneous merchandise, including tools, socks, curtains, etc. for an indefinite period of time. No written permission from the property owner was included with the applica- tion; however, the Clerk had communicated verbally with the owner of the lot who had indicated his willingness for Mr. Stanton to use the lot. 'Mrs. Pfotenhauer advised that the application was incomplete without written permission from the property owner as required by the licensing ordinance. She felt the Board should delay acting on the application until all ordinance requirements were met. Mr. Hill expressed concern over the type of merchandise to be sold and the period of time for which the license would be issued. He stated that permanent, existing businesses in the area which pay property taxes would have to compete with a temporary stand, for which no taxes would be paid. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the applications of Greg Gaul, James Carroll and Becky. Wagner were approved and referred to the Deputy Controller's Office for issuance, Greg Gaul's application being approved retroactive to June 25, 1982. In view of the concern expressed by the Board over the application of Mr. Stanton and the need for additional information from him, along with written permission from the property owner, upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the application was continued to the next meeting of the Board. APPROVE RELEASE OF CONTRACTOR'S BOND AND EXCAVATION BOND Mr. Ray S. Andrysiak recommended the Board release the Contractor's Bond of D. L. Wilton and Son and the Excavation Bond of Ronald E. McDaniel as requested following his review of the matter. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Nathaniel Williams, Sr., 715 N. St. Louis, S.B. Buelah Lake, 19760 Burke St. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 11692 through No. 12296 and recommended approval. Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. No. 1141 through No. 1168 and also recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the reports were filed and the claims approved. 0 1 REGULAR MEETING JUNE 28, 1982 There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. The next regular meeting of the Board was scheduled for July 12, 1982. ATTEST: Barbara J. Byers, Clerk J hn E. Lesz z n ki ichard L, �ill 6;d eph E. Kernan