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HomeMy WebLinkAbout06/14/82 Board of Public Works Minutes320 REGULAR MEETING JUNE 14, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, June 14, 1982, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Also present was Assistant City Attorney Carolyn Pfotenhauer. APPROVAL OF MINUTES OF PREVIOUS MEETING POSTPONED The minutes of the June 7, 1982, regular meeting of the Board were postponed to the next meeting of'the Board because Mr. Kernan was not present,' and he -.and Mr. Hill were the only two Board members in attendance at that meeting. OPENING OF BIDS - CAR WASHES This was the date set for receiving and opening sealed bids for car washes for City vehicles. The clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Comet Car Wash Bid was signed by Michael Rodick, 1804 Lincolnway West non -collusion affidavit was in South Bend, Indiana order, and a check in the amount of $400.00 was submitted.. Full Service Wash, 0-100 units per month $2.20 each Full Service Wash, 100 or more units per month 2.20 each Wet Wash only, 0-100 units per month 1.75 each Wet Wash only, 100 or more units per month 1.75 each Hi -Speed Auto Wash Bid was signed by Sam Cossman, 609 East LaSalle non -collusion affidavit was in South Bend, Indiana order, and a certified check in the amount of $400.00 was submitted Full Service Wash, 0-100 units per month $2.15 each Full Service Wash, 100 or more units per month 2.05 each Wet Wash only, 0-100 units per month 1.65 each Wet Wash only, 100 or more units per month 1.50 each Don's Marathon & Car Wash Bid was signed by Don Zwierzynski, 1836 South Michigan non -collusion affidavit was in South Bend, Indiana order, and a certified check in the amount of $400.00 was submitted. Wet Wash only, 0-100 units per month $1.55 each Wet Wash only, 100 or more units per month 1.40 each Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Police Department and Controller's Office for review and recommendation. AWARD BIDS AND APPROVE CONTRACTS - PRAIRIE AVENUE GUARDRAIL PROJECT AND CBD SITE IMPROVEMENTS. PHASE I Mr. Leszczynski advised that the Bureau of Public Construction was recommending the Board award .the low bids of Rieth-Riley Con- struction in the amounts of $7,830.45 for the Prairie Avenue Guardrail Project, and $8,915.00 for the Central Business District Site Improvements, Phase I, in accordance with the bids received by the Board on June 7, 1982. Mr. Leszczynski advised that contracts for the above work had been executed by Rieth-Riley Construction and were now being submitted to the Board for approval pursuant to the low bids awarded. He noted that the required Performance Bond and Labor and Materials Bond for each project were in order and included with the contracts. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendations and contracts for the above projects were approved and the required bonds were filed. 0 321 REGULAR MEETING JUNE 14, 1982 APPROVE CONTRACT - CBD SITE IMPROVEMENTS, PHASE II A contract was submitted for Board approval between the City and Rieth-Riley Construction Company in accordance with the low bid received and awarded on June 7, 1982, in the amount of $67,632.75 for the Central Business District Site Improve- ments, Phase II. It was noted that the required Performance Bond and Labor and Materials Payment Bond were in order. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved and the required bonds were filed. APPROVE CERTIFICATES OF SUBSTANTIAL COMPLETION (FIRST BANK CENTER PROJECT) Certificates of Substantial Completion for work performed on the First Bank Center Project were submitted by Tropical Plant Rentals and J. W. Werntz & Son, Inca It was noted that the 0) total contract cost for the interior -landscaping of the facility by Tropical Plant Rentals was $44,103.00, and the J. W. Werntz & Son contract cost was $1,940.00 for hardware for the garage. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificates of Substantial Completion for Tropical Plant Rentals and J. W. Werntz & Son were approved.and the Q Waivers of Lien were filed. APPROVE COMMUNITY DEVELOPMENT RESEARCH ASSOCIATE AGREEMENT An agreement was submitted for Board approval between the Community Development Department and Benjamin Gibson for the erformance of certain work by Mr. Gibson in the amount of p$5.00 per hour through the summer months for a total amount not to exceed $2,520.00. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the agreement was approved. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY (517 SOUTH RUSH) Mr. Leszczynski advised that, in accordance with the bid received and awarded by the Board on May 24, 1982, a Purchase Agreement had been prepared and executed by Helen C. V. Mester and Gary N. Mester for the city -owned property located at 517 South Rush Street in the amount of $$165.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved, and the matter referred to the Legal Department for drafting of the appropriate Quitclaim Deed conveying the property to the Mesters. APPROVE REQUEST TO ADVERTISE FOR DE-ICING MATERIALS Mr. Sean Watt, Director of the Division of Transportation, requested permission to advertise for the receipt of sealed bids for various amounts of de-icing materials. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a bid date of July 12, 1982, established, PETITION FOR FOUR-WAY STOP SIGN ON SPRINGBROOK REFERRED A petition signed by over 100 residents was submitted for the installation of a four-way stop at the intersection of Springbrook and Woodmont. Mr. James Hill, 1619 Woodmont Drive, explained that a two-way stop currently existed at the intersection stopping traffic on Woodmont; however, because Springbrook was a relatively steep grade, motorists coming from the south were faced with a blind approach. Mr. Hill stated that, at one time, a four-way stop had existed but only a couple months ago it had been removed and the two-way stop installed. He and the residents could not understand why the change had resulted because they 322 REGULAR MEETING JUNE 14, 1982 felt the intersection was an extremely dangerous one especially in view of the close proximity of Marshall School. Mr. Leszczynski stated that the four-way stop had been installed last year when construction work was being done on Ironwood Drive and a detour had re-routed traffic down Springbrook, and the traffic control should have reverted back to the two-way stop when construction was completed but nothing had been done until just two months ago. He assured Mr. Hill that the Bureau of Traffic and Lighting and the Police Traffic Division would review the matter and report back to the Board for action in the very immediate future, and he thanked Mr. Hill and and the other residents for their concern in bringing this matter to the attention of the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the petition was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation.. REQUEST FOR ROAD PUNS - ST. JOSEPH MEDICAL CENTER Mr. Dean Reinke, Sports Medicine Director for St. Joseph's Medical Center, requested approval of a road run to be held on July 11, 1982, utilizing the Rum Village road route starting at. 9:00 a.m. He also requested approval of another run to be held on August 7_, 1982, starting at 8:00 a.m., utilizing the route approved for the Blood Donor's Run which started and ended at Leeper Park and used Riverside Drive. Mr. Hill and Mr. Leszczynski commented that a six-month. time period is required on road runs of this type in order to provide and schedule police manpower and make necessary arrangements with the Bureau of Traffic and Lighting for barricades and street closures and temporary traffic control devices, and less than one month remained until the requested date of July 11, 1982. Mr. Leszczynski also pointed out that such short notice often causes problems when other activities and events were scheduled on the same dates. The Clerk was directed to advise Mr. Reinke of the Board's require- ments when requesting approval of road runs. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUESTS FOR BLOCK PARTIES REFERRED A request was received from Mrs. Linda Johnson, 1015 West Oak Street, for permission to conduct a'block party in the 1000 and 1100 blocks of West Oak Street between Sherman and Allen on Sunday, July 4, 1982, starting at 8:00 a.m. and ending at 8:00 p.m. A similar request was received from John Hager, 133 Wakewa Avenue, for a block party on Marquette and Wakewa between Iroquois and Lafayette on Monday, July 5, 1982, from 3:00 p.m. to 7:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the requests were referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE BLOCK PARTIES A request for a block party on Hastings Street just east of Ironwood to the first north -south alley was received from Jack Bowman for Sunday, June 20, 1982, starting at 7:00 a.m. to 10:00 p.m. In view of the lateness of the request and the fact that the Board would not be meeting again before that date, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved subject to any recommendations of the Bureau of Traffic and Lighting relative to the closure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the block party request for the 800 and 900 blocks of Bryan Street for June 26, 1982, starting at 4:00 p.m. to 9:00 p.m., as requested by Kathleen Compton, 822 Bryan Street, was approved subject to the maintenance of a 12-foot clear and unobstructed lane at either curb or down the center of the street. 323 u F� REGULAR MEETING APPROVE TRAFFIC CONTROL DEVICES JUNE 14, 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices as recom- mended by the Bureau of Traffic and Lighting were approved: INSTALL 15 MINUTE PARKING 7 AM - 9 PM 414-416 E. Howard. INSTALL HANDICAPPED PARKING - 2 spaces E. side of Hill immediately south of St. Joseph Church. INSTALL NO PARKING EXCEPT SUNDAY 6 AM 1 PM - North and South side of LaSalle from Hill St. East to Church Pl. REMOVE NO PARKING PASSENGER LOADING ZONE, REVISE TO NO PARKING EXCEPT SUNDAY 6 AM - 1 PM - East side of 200 N. Hill Street. REMOVE TIME LIMITS, VARIOUS, REVISE TO NO PARKING EXCEPT SUNDAY, 6 AM - 1 PM - West side of 200 N. Hill. INSTALL NO PARKING — Both sides of 200 N. Niles Avenue. APPROVE TITLE SHEET - KENSINGTON FARMS, SECTION 4 (SANITARY SEWER) A title sheet for the construction of sanitary sewer in Section 4 of Kensington Farms Subdivision on Ladbrooke Lane and Bridgeton Lane was submitted. Mr. Leszczynski advised that the area was undeveloped at present and would be an extension of the existing streets into another section of the subdivision. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet was approved and signed. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 55 lots.ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE LICENSE APPLICATIONS The following Open Air Stand License applications were submitted to the Board for approval: Ken VanCleve - 2124 E. McKinley (southwest corner McKinley and Ironwood) - 1632 South Bend Avenue (Linebacker) Andrew Keszei - 1105 East Ireland (southeast corner Miami and Ireland) - U.S. 31 and Ireland (southeast corner) Lawrence Taylor - 1643 Prairie Avenue (southwest corner) Mr. Leszczynski noted that all locations were approved for proper zoning, permission from the property owners to use the lots had been obtained, and the Bureau of Traffic and Lighting had no objection to the location of the stands provided they remained off public right-of-way, were back far enough onto the private property and at least one-off street parking space was provided on private property. Mr. Leszczynski stated that the licenses were requested for the sale of fireworks, and an inpsection would be conducted by the Fire Prevention Bureau to confirm that all fireworks being sold were legal fireworks in Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the license applications were approved and referred to the Deputy Controller's Office for issuance. 324 REGULAR MEETING JUNE 14, 1982 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Rosemary Lake, 623 N. Walnut, S.B. Mildred E. Westfall, 840 N. Main, S.B. James Whiting, 1616 S. St. Joseph, S.B. Rosella H. Ditsler, 2608 Fernway, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 18 June 4 through June 9, 1982. Upon Leszczynski, seconded by Mr. Hill outage report was filed. APPROVAL OF CLAIMS outages for the period of a motion made by Mr. and carried, the street light Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 10567 through No. 11267 and recommended approval, Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. No. 1038 through No. 1096 and also recommended approval. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. r�exs, . — — --1: ATTEST: �d�--Xo -0 Q Z-. e Barbara J. Byer , Clerk 1