HomeMy WebLinkAbout05/17/82 Board of Public Works MinutesD114ve
MAY 17, 1982
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REGULAR MEETING
The regular meeting of the Board of Public Works was convened
at 9:30 a.m., on Monday, May 17, 1982, by President John E.
Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and
Mr. Joseph E. Kernan present. Also present was Assistant
City Attorney Eugenia Schwartz.
MINUTES OF PREVIOUS MEETING APPROVED
Upon a motion made by Mr. Kernan, seconded by Mr. Hill and
carried, the minutes of the May 10, 1982, regular meeting of
the Board were approved as submitted.
OPENING OF BIDS -RADIUS IMPROVEMENTS (NORTHWEST
CORNER CHAPIN AND WESTERN)
This was the date set for receiving and opening sealed bids for
the construction of radius improvements at the northwest corner
of Chapin and Western. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following bids were opened and
publicly read:
Rieth-Riley Construction Bid was signed by Richard D. Ruhlman,
P. 0. Box 1775 non -collusion affidavit was in order,
South Bend, Ind. 46634 and a 5% bid bond was submitted.
$19,577.75
Arco Engineering Construction Bid was signed by William Zirkle,
705 S. Beiger Street non -collusion affidavit was in order,
Mishawaka, Ind. 46544 and a 5% bid bond was submitted.
$24,804.00
Ziolkowski Construction, Inc. Bid was signed by Ben Ziolkowski,
1005 S. Lafayette non -collusion affidavit was in order,
South Bend, Ind. and a 5% bid bond was submitted.
$17,191.75
LaFree Excavating, Inc.
11252 West Third St.
Osceola, Ind. 46561
$15,772.35
Murdock & Sons Construction
1320 S. Franklin St.
South Bend, Ind. 46618
$18,846.05
Bid was signed by Richard LaFree,
non -collusion affidavit was in order,
and a 5% bid bond was submitted.
Bid was signed by Calvin Murdock,
non -collusion affidavit was in order,
and a 5% bid bond was submitted.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above bids were referred to the Engineering Department
for review and recommendation.
APPROVE CHANGE ORDERS AND CERTIFICATE OF SUBSTANTIAL
COMPLETION - FIRST BANK PROJECT
Mr. Leszczynski advised that numerous change orders, which had
been reviewed by the construction manager, architect and Patrick
McMahon for the First Bank Center Project, were being submitted
to the Board for approval. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the following change orders and
certificate of substantial completion were approved
Hunzikers, Inc. - Contract No. 125A, Exterior Landscaping
Addition of $18,490.00 for installation of slag stone in
various locations, additional plantings, timber retaining
wall and additional sod and netting (Change Order No. 1).
Revised contract amount: $107,226.00
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Koontz -Wagner Electric Co. - Contract No. 114, Garage Electrical
Addition of $6,346.00 for heat trace sprinkler pipe,
additional emergency exit lights and relocation of
thermostats (Change Order No. 8).
Revised contract amount: $181,837.85
Koontz -Wagner Electric Co. - Contract No. 120, Atrium Electrical
Addition of $6,224.00 for installation of unit heaters
(Change Order No. `7) .
Revised contract amount: $104,744.06
Slutsky-Peltz Plumbing & Heating - Contract No. 119, Mechanical
Addition of $2,492.00 for installation of special silencers
on exhaust fans in atrium (Change Order No. 4).
.Revised contract amount: $169,789.00
Slutsky-Peltz Plumbing & Heating - Contract No. 119, Mechanical
Addition of $5,486.00 for construction of smoke plenum in
elevator penthouse as ordered by State Fire Marshal (Change
Order No. 5)
Revised contract amount: $175,275.00
Interstate Glass Company, Inc. - Contract No. 117A, Atrium Curtainwall
Addition of $58,514.00 for installation of revolving door,
aluminum and glazing, large automobile door and handrail
(Change Order No. 3).
Revised contract amount: $540,917.00
St. Joseph Valley Structural Steel - Contract No. 115A, Structural Steel
Addition of $8,550.00 for numerous revisions, additions and
deletions (Change Order No. 4).
Revised contract amount: $424,115.00
St. Joseph Valley Structural Steel- Contract No. 115A, Structural Steel
Addition of $32,186.00 for installation of steel framework,
handrail, bent plates, ships ladder and posts (Change Order
No. 5)
Revised contract amount: $456,301.00
Automatic Sprinkler Corporation - Contract No. 123, Fire Protection
Addition of $9,460.00 for relocating valves and revisions
in sprinklers (Change Order No. 1).
Revised contract amount: $76,858.00
Brown and Brown General Contractor - Contract No. 124, Sitework
Deduction of $39,609.11 to adjust contract amount to reflect
actual cost of remedial work in lieu of $125,000.00 (Change
Order No. 7).
Revised contract amount: $329,686.89
Brown and Brown General Contractor - Certificate of Substantial
Completion in the amount of $329,686.89 with Waivers of Lien
attached and incorporated therein.
INTRODUCTION OF LEGAL DEPARTMENT STUDENT INTERNS
Mrs. Schwartz introduced to the Board four new student interns
enrolled in the University of Notre Dame Law School. She explained
that the interns would be working for the summer in the Legal
Department doing research at the direction of Mr. Hill and his
assistants. She introduced Shelley Heger, Ernie Vallorz, Bob
VonOhlen and Montgomery Stewart.
APPROVE LEASE AGREEMENT WITH LOCK JOINT TUBE CO., INC. (BR:OWNFIELD PARK)
Mr. Leszczynski explained that, in accordance with the sole bid
received and awarded on March 8, 1982, from Lock Joint Tube Company
for lease of a portion of Brownfield Park, the Legal Department had
prepared a Lease Agreement for execution by the Board. He summarized
the points covered in the agreement which provided rental payments to
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the city of $150.00 per month for the initial 20-year term;
$225.00 per month for the first renewed term of 15 years; and
the amount of $300.00 per month for the second renewed term of
15 years. In addition, the real estate is to be used only for
such uses as are permitted under "D" Light Industrial Zoning;
no structures are to be constructed on the property without
prior approval by the city; no more than 38% of the property
is to be utilized for industrial purposes, with the remaining
62% being maintained as landscaped area;, construction of a
driveway, parking area and landscaping to be done by Lock Joint
Tube Company at its expense; and appropriate liability insurance
carried by Lock Joint Tube co-insuring the City of South Bend.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the Lease Agreement was approved and the matter referred
to the Common Council for concurrence.
APPROVE LEASE AGREEMENT WITH SOUTH BEND CIVIC
THEATER, INC. (701 PORTAGE AVENUE)
Mr. Leszczynski advised that
the South Bend Civic Theater
approval for lease of an old
Avenue at a cost of $1.00 per
Kernan, seconded by Mr. Hill
was approved.
renewal of a Lease Agreement with
was being submitted for Board
fire station located at 701 Portage
year. Upon a motion made by Mr.
and carried, the Lease Agreement
APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUMS
Mr. Leszczynski explained=that approval was requested on a
contract with the Department of Public Works for site improvements
in the Monroe -Sample Development Area at a total budget of
*340,000.00. Ms. Betsy Harriman, Community Development staff
member, explained that the addendums to a previously approved
contract with the Bureau of Housing for the housing rehabilitation
rebate project provided for reductions in the budgets for 1979
and 1980 funds. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the contract and addendums were approved.
APPROVE PURCHASE AGREEMENT - SALE OF 1115 S. LAFAYETTE
A Purchase Agreement for sale of the city -owned property at
1115 South Lafayette to Mrs. Ruth Lewis, 1113 S. Lafayette, in
the amount of $270.-00 was submitted. Mr. Leszczynski advised
that the Board had accepted Mrs. Lewis' bid of $270.00 which
was the city's offer on March 22, 1982. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase
Agreement was approved and the matter referred to the Legal
Department for drafting of the appropriate deed of conveyance.
APPROVE FLAGPOLE INSTALLATION ON PUBLIC SIDEWALK - 1ST SOURCE BANK
Mr. Ronald J. Jaicomo, Legal Counsel for lst Source Bank, requested
the Board's permission for the installation by lst Source Bank of
three flagpoles approximately 40 feet in height in the front of
the entrance to the bank in the public sidewalk. Upon.a motion,
made by Mr. Kernan, seconded by Mr. Hill and carried, the request_
was approved subject to the filing of the appropriate certificate
of insurance naming the City of South Bend as an additional insured.
APPROVE REQUEST TO ADVERTISE FOR BIDS — SALE OF ABANDONED VEHICLES
The Neighborhood Code Enforcement Office requested permission to
advertise for the sale of approximately eight abandoned vehicles
which were being stored at the Hurwich Iron impoundment -lot, 1610
Circle Avenue. It was noted that all vehicles had been stored
more than the required 30 days, identification checks had been
run for auto theft, and the owners and lien holders notified.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the request was approved, with the opening of sealed
bids to take place on June 7, 1982.
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APPROVE STATE HIGHWAY COMMISSION - CONTROLLED TURNING MOVEMENTS
(WESTERN AVENUE AND SUMMIT)
Mr. Leszczynski explained that the Bureau of Traffic and Lighting
and the Indiana Department of Highways recommended the installa-
tion of a "right turn on red" for the south approach to the
intersection of Western Avenue and Summit Street; and the establish-
ment of a "no turn on red" on the north, east and west approaches
to the same intersection. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the request was approved.
PETITION FOR INSTALLATION OF STOP SIGN REFERRED (MARINE & RANDOLPH
A petition containing the signatures of 7 residents in the 1800
block of Marine Street requesting a study be done in an effort
to determine whether or not a stop sign was warranted at the
corner of Marine and Randolph Streets was submitted. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the matter was referred to the Bureau of Traffic and Lighting for
review and recommendation.
APPROVE REQUEST TO ADVERTISE FOR BIDS - PURCHASE OF VEHICLES
FOR NEIGHBORHOOD CODE ENFORCEMENT
A request was received from Ms. Katherine Barnard, Director of the
Neighborhood Code Enforcement Office, for permission to advertise
for bids for the purchase of five new vehicles to replace existing
vehicles in accordance with specifications submitted. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the request was approved.
APPROVE SALE OF POPPIES ON PUBLIC SIDEWALKS -
AMERICAN LEGION AUXILIARY 303
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, a request to sell veteran -made poppies on the public
sidewalks by the American Legion Auxiliary No. 303 on May 21
and 22, 1982, was approved.
APPROVE REQUEST TO ADVERTISE FOR BIDS AND SIGN TITLE SHEET
CENTRAL BUSINESS DISTRICT SITE IMPROVEMENTS(PHASE IT,)'
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, permission was given to advertise for the receipt of
sealed bids for the Central Business District Site Improvements,
Phase II, Project, with a date of June 7, 1982, established.
The title sheet was also approved and signed.
APPROVE MAURICE MATTHYS LITTLE LEAGUE PARADE
Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and
Lighting, submitted a favorable recommendation for the Maurice
Matthys Little League parade to be held on May 22, 1982. It was
noted that the requested time for the start of the parade had been
9:00 a.m., however, because of a conflict with the Chet Waggoner
Little League Parade also to be held on that same day (previously
approved by the Board on May 10, 1982), a revised time of 9:30 a.m.
had been agreed upon. The route to be used is as follows:
Starting from the Little League ball park east on Meadow Lane
to Edison; north on Edison and Villageway to Washington; east
on Washington to Gladstone; north on Gladstone to Linden; west
on Linden to Lombardy Drive; south on Lombardy to Ford; west on
Ford to Sample; east on Sample to Evergreen; and south on Evergreen
to the ball park. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the recommendation was approved, subject
to the filing of the appropriate certificate of insurance.
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APPROVE HOPE CHAPEL CHURCH OF GOD ANNUAL PARADE
A favorable recommendation was submitted by the Bureau of Traffic
and Lighting concerning the request of the Hope Chapel Church of
God for permission to hold its annual bible school parade on
Saturday, June 12, 1982, starting at 1:00 p.m., utilizing the. -
neighborhood streets bounded by Vernon: and Marine, Indiana and
Ewing. Upon a motion made by Mr. Leszczynski, seconded by Mr.
Hill and carried, the recommendation was approved, subject to
the filing of the appropriate certificate of insurance.
APPROVE BROADWAY CHRISTIAN PARISH ROAD RACE
Following a review of the request of the Broadway Christian
Parish Human Race scheduled for Saturday, October 23, 1982,
Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and
Lighting,` recommended approval utilizing Broadway to Franklin;
to Ewing; to Gertrude; to Chippewa; to Main Street; to Ewing
and on Rum Village Park. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the recommendation was approved,
subject to the filing of the appropriate certificate of insurance.
APPROVE WEST SIDE MEMORIAL DAY PARADE
The Bureau of Traffic and Lighting recommended approval of the
request of the West Side Memorial Day Committee for permission
to conduct the Memorial Day Parade on May 31, 1982, starting at
8:30 a.m, on Olive Street to Ford; Ford to Lombardy; Lombardy
to Huron and the point of disbursement. It was recommended
that Olive Street between Huron and Ford, Huron between Olive
and Phillipa, and Grace between Meade and Olive be used for a
marshalling area and the installation of temporary "no parking"
signs be accomplished to avoid potential parking problems. A
further recommendation of the.Bureau of Traffic and Lighting
was the posting of certain sections of Western Avenue and
Maple Street in and around Haller's Post with "no parking"
signs to accommodate buses, etc. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the recommendations
were approved. It was noted that the appropriate certificate of
insurance was in order and had been filed with the Board.
APPROVE PEACE SABBATH WALK - JUSTICE AND PEACE CENTER/
UNITED RELIGIOUS COMMUNITY
Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and
Lighting, recommended Board approval of the request of the
Justice and Peace Center and the United Religious Community
to hold a walk on Sunday, May 30, 1982, commencing at 2:00 p.m.,
from the First Christian Church at Jefferson and Eddy, westerly
on Jefferson to St. Joseph, to LaSalle, to Main to the First
United Methodist Church. It was noted that the group intended
to use the city sidewalks and obey all traffic signals. Upon
a motion made by Mr. Leszczynski, seconded.by Mr. Hill and
carried, the request was approved.
APPROVE BALLOON RACE- JULY 4TH FESTIVITIES
Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and
Lighting, recommended the closing of Columbia Street from Monroe
to Western in conjunction with a balloon race to be held on July
4th as part of the Ethnic Festival activities. It was noted that
the race would begin at 4:30 p.m. and end approximately 6,00 p.m.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the closing was approved.
APPROVE PAUL BOEHM MARATHON - JULY 4TH
The Bureau of Traffic and Lighting recommended favorably the
request of the South Bend Recreation Department for the Paul
Boehm Marathon to be held in conjunction with the 4th of July
festivities in the downtown area. The race was scheduled to
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start from the Century Center parking lot and utilize Jefferson
Boulevard to St. Louis Boulevard for an approximate 5-minute period
then proceed down Northside Boulevard to IUSB and return ending at
Howard Park via the footbridge in the Block 6 area. Upon a motion
made by Mr. Leszczynski, seconded by Mr. Hill and carried, the
recommendation was approved.
APPROVE LICENSE APPLICATION - GREAT AMERICAN HOT DOG STAND
An application was submitted for Board approval for the Great
American Hot Dog Stand located at the rear of the property at
1015 Corby Boulevard. Mr. Leszczynski noted that favorable
inspections of the site had been conducted by the Health Department
and Neighborhood Code Enforcement -Office and permission from the
property owner, had been submitted for use of the property for that
purpose. Upon a motion made by Mr. Leszczynski, seconded byMr.
Hill and carried, the Open Air Stand License was approved.and
the matter referred to the Deputy Controller's Office for issuance
of the appropriate permit.
FILING 'OF ENVIRONMENTAL CLEAN-UP OF LOTS
A list containing 44 lots ordered cleaned by the Director of the
Neighborhood Code Enforcement Office was submitted. It was noted
that property owners had been advised to. clean up the lots and
had failed to do so. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the environmental list was filed.
APPROVE RELEASE OF EXCAVATION BOND - BARTOLINI EXCAVATING CO.
Following a review of the request of Bartolini Excavating Company
for release of its Excavation Bond, Mr. Ray S. Andrysiak recom-
mended approval. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the Excavation Bond was released.
APPROVE CONTRACTORS' BONDS
The following Contractors'.Bonds were submitted for Board approval
along with a favorable recommendation from Ray S, Andrysiak:
Robert W. Modlin - approve retroactive to May.13, 1982
Aardvark, Inc. - approve retroactive to May 13, 1982
Heritage Construction - approve retroactive to May.12, 1982
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above bonds were approved retroactive to the dates
indicated.
FILING OF HUMANE SOCIETY MONTHLY REPORT (APRIL, 1982)
The report indicated a total of 268 dogs handled for the month of
April, 1982; 141 cats; and 67 other animals, for a total of 476
animals handled. Upon a motion made by Mr. Kernan, seconded by
Mr. Leszczynski and carried, the report was filed.
FILING OF CERTIFICATE OF INSURANCE
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the certificate of insurance for Slutsky-Peitz Plumbing
and Heating Company for mechanical work on the atrium portion of
the First Bank Center Project was filed.
APPROVE HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the following handicapped parking permits were approved
and referred to the Deputy Controller's Office for issuance; -
Jennie Barnaby, 19825 E. Pulling
Vera C. Yeager, 129 Franklin, S.B.
Leandra Dolph (Marion), R. #2, Box 126, Tulip Rd. New Carlisle
Diana Kish, 2815 MacArthur, S.B.
R. Floyd Searer, 219 Swanson, S.B.
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FILING OF STREET LIGHT OUTAGE REPORT
The report indicated a total of fo
May 10 through May 12, 1982. Upon
Leszczynski, seconded by Mr. Hill
filed.
APPROVAL OF CLAIMS
MAY 17, 1982
ur outages for the period of
a motion made by Mr.
and carried, the report was
Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium,
submitted P. 0. No. 894 through No. 942 and recommended approval.
Chief Deputy Controller Sherrie L. Petz submitted Claim Docket
No. 8500 through No. 8772 and recommended approval. Upon a
motion made by Mr. Hill, seconded by Mr. Leszczynski and carried,
the reports were filed and the claims approved.
COMPLAINTS OF T. BROOKS BRADEMAS
Mr. T. Brooks Brademas, local developer, complained to the Board
that, because of a lack of communication with the Mayor and the
lack of common sense and understanding by the Common Council,
he was appealing to the Board to give him answers to some
questions he had concerning the demolition of the Odd Fellows
Building, lease of the Freeman -Spicer Building for the Studebaker
car collection and the renovation of an old home in the Monroe
Sample Development Area. He referred to several newspaper
articles in talking about destruction of the Odd Fellows
Building for no purpose but to now plant grass and trees with
no taxes coming back to the city since it appeared there would
be no Century Mall nor no new bus terminal constructed. Mr.
Leszczynski and Mr. Hill explained that the planting of the
trees and grass was a temporary measure to alleviate the
problem of blowing dirt and sand in the downtown area until
such time that the property would be sold for construction of
a building. When Mr. Brademas talked about the negotiations
with Transpo being at a standstill because of "air rights", Mr.
Hill pointed out that any building constructed on the site, .
whether a bus terminal or not, would ultimately have to fit in
and relate to other facilities in the block if any plans for a
mall were to come about. Mr. Brademas advised that he had made
a commitment to the city to save the Odd Fellows Building and
make it a viable, taxable building in the downtown area, and
the Mayor and Redevelopment Commission had ignored him. He
stated that the Mayor and city officials had also ignoted his
request to help house the Studebaker car collection. Under
his proposal,.he had been willing to invest $150,000, along
with Lowe's; Inc. and, at the end of 15 years, the city would
be given the facility, rather than spending $72,000 per year
leasing the facility. He felt there was a lack of basic common
sense used by the city officials on the Odd Fellows Building
demolition and the lease of the Freeman -Spicer Building. He
could not understand why his offers to help the city had been
turned down. Throughout his remarks, Mr. Brademas continually
denigrated city officials on the decisions made. At one point,
Mr. Kernan asked him to refrain from doing so stating that there
was simply a difference in opinion and no reason to constantly
degrade the Council and administration. Mr. Kernan advised Mr.
Brademas that the figure of $72,000 for lease of the Freeman -
Spicer Building would be paid by Lowe's on a yearly basis and
not the city. Those payments would also be applied to the purchase
price of the facility if the city desired to purchase the building
after the lease term. He pointed out that the city may have to
come up with an approximate amount of $30,000 for needed repairs
and renovation of the structure to house the vehicles. He
emphasized that the Mayor felt the Freeman -Spicer Building was
the best option to pursue. Mr. Brademas stated that he had
hoped to be given a chance to acquire a beautiful older home
and lease/purchase property from Redevelopment in the Monroe -
Sample Development Area on which to move the structure. He
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REGULAR MEETING
MAY 17, 1982
stated that if he was not able to save the building and move it
onto that particular site, it would be because the administration
had refused to cooperate with him. He felt the administration
was making continued errors where it concerned the best interests
of the community. He was continually asking for a chance to
help improve his community and the city would not give him that
chance. He concluded by stating that he could have created job
opportunities in South Bend, invested money and increased taxes
coming back to the city, but, because he was denied a chance to
do so, he had concentrated his efforts in other cities.
ENFORCEMENT OF NOISE COMPLAINTS
Councilman John Voorde stated that the residents in the vicinity
of John's Bar on Portage Avenue had been complaining about
problems with noises and related nuisances, and he felt there
was a significant problem in that area.. He asked if the noise
ordinance was being enforced. Mr. Hill explained that the
Police Department had only four units to monitor the level of
noises and the department needed to know exactly where the
problems were. He stated that he would discuss the matter
with Captain Thomas Gargis of the Police Traffic Division.
There being no further business to come before the Board, upon
a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the meeting was adjourned at 10:30 a.m.
J hn E. Lesz ski
do
ichard L. Hill
o
eph E. Kernan
ATTEST:
Barbara J. By rs, C erk
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