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HomeMy WebLinkAbout05/10/82 Board of Public Works Minutes281 REGULAR MEETING MY 10, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, May 10, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhai.er. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the May 3, 1982, regular meeting of the Board were approved as submitted. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately 11 abandoned vehicles, 10 of which were valued at over $100..00 and all of which were being stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich. Kowalski. Bros. Steve & Gene's Rubin''s Frost Co. 1610 Circle 25958 Western 3109 S. Gertrude 23921 Western 3015 Western South Bend South Bend South Bend South Bend South Bend No. 1 $19.50 $ 65.00 $30.00 $59.59 No. 2 42.50 162.00 40.00 88.8& No. 3 42.50 -- 41.75 -- No. 4 42.50 63.00 45.75 -- No. 5 42.50 -- 40.75 -- No. 6 19.50 137.00 41.50 58.58 -- No. 7 19.50 -- 40.75 -- No. 8 42.50 65.00 40.50 -- No. 9 42.50 -- 40.75 -- No. 10 60.00 62.00 50.75 59.59 $254.00 No. 11 19.50 -- 10.00 -- -- Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above bids were referred to the Neighborhood Code Enforcement Office for immediate review in order that an award could be made at this time. Following that review, the following bids were awarded upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried. Hurwich Iron - Vehicle No. 3, $ 42.50 Vehicle No. 5, 42.50 Vehicle No. 9, 42.50 Vehicle No. 11, 19.50 Total: $147.00 Steve & Gene's - Vehicle No. 7, 40.75 Total: 40.75 Kowalski Bros. - Vehicle No. 1, 65.00 Vehicle No. 2, 162.00 Vehicle No. 4, 63.00 Vehicle No. 6, 137.00 Vehicle No. 8, 65.00 Total: 492.00 Jack Frost Co. - Vehicle No. 10, 254.00 Total: 254.00 Grand Total: $933.75 APPROVE HOUSE MOVE - 710 S. COLUMBIA TO 620 CLINTON STREET Mr. Leszczynski advised that Mark Nelund, the owner of a structure at 710 S. Columbia Street, was requesting permission to have the house moved to property at 620 Clinton Street which Mr. Nelund had recently purchased from the city. Mr. Leszczynski stated that Lykowski Construction Company would be moving the two-story wood frame structure from 710 Columbia north to Bronson; east on Bronson 282 REGULAR MEETING MAY 10, 1982 approximately three blocks; and north on Clinton approximately one- half block. It was noted that the Building Department and the Bureau of Traffic and Lighting had ,no objections to.the proposed house move. During the privilege of the floor portion of the meeting, a resident expressed her pleasure in having the house moved to its new location. No one was present to speak against the house move, and it was noted that all adjacent property owners had been notifed of the move. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the house move was approved. ACCEPT DONATION OF 1980 DODGE VAN -,FIRE DEPARTMENT PUBLIC EDUCATION DIVISION Fire Chief Timothy J. Brassell advised the Board that, through numerous contributions made to the Fire Department in the approximate amount of $5,200.00, the Public Education Division of the department had been able to purchase a 1980 Dodge van for its use in promoting fire safety and prevention. He submitted a list containing the names of over 75 local contributors who had made the vehicle purchase possible. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the van was accepted and the contributors thanked on behalf of the City of South Bend. AWARD BID - FIRE PUMPING APPARATUS Following a review of the bids opened by the Board on April 26, 1982, Fire Chief Timothy J. Brassell recommended the Board award the low bid of Fessco Fire and Safety Equipment, Inc. of Niles, Michigan in the amount of $264,416.00 for two pumping apparatus manufactured by 3-D Fire Apparatus Company, Bonduel, Wisconsin. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved and the bid awarded. Chief Brassell indicated that delivery of the fire apparatus would take approx- imately 14 months, or July, 1982. AWARD BID - STREET DEPARTMENT EQUIPMENT In a memo to the Board, Division of Transportation Director Sean Watt recommended the Board award the low bid of Deeds Equipment in the amount of $39,730.79, for dump bodies, central hydraulic systems, hitches and underbody mountings, said bids being received on April 19, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the recommendation was approved and the bid awarded. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY (125 E. DAYTON) Mr. Leszczynski explained that, in accordance with the bid accepted by the Board on April 26, 1982, in the.amount of $250.00 from Alfred Bolden, Sr., 129 East Dayton Street, an adjacent property owner, a Purchase Agreement which was now being submitted to the Board for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the Legal Department.for drafting of the appropriate deed of conveyance. APPROVE STANDARDS FOR TAXICAB INSPECTIONS Mrs. Pfotenhauer explained that the Board of Public Works is required, under the new licensing ordinance regulating taxicabs, to establish a procedure for inspection of all taxicabs licensed to operate within the city. She submitted a proposed policy setting forth certain standards regarding the safety and operation of the cabs which were developed pursuant to state motor vehicle. requirements. She advised that the Police Department would conduct the annual inspection of all licensed taxicabs and the inspection of any vehicle prior to its use on the city streets. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following standards were approved: WOW rfMD' REGULAR MEETING MAX 10, 1982 TAXICAB INSPECTION STANDARDS CLEANLINESS: The interior of the taxicab must be free of debris and loose dirt. The upholstery must be intact and free of grease, food, ashes and similar substances. EXHAUST SYSTEM: Each taxicab shall be.equipped with a muffler in good working condition which will. maintain noise levels as required by the vehicular noise ordinance. The engine and power mechanism of every motor vehicle shall be so equipped and adjusted as to prevent the escape of. excessive fumes or smoke. BRAKES: All taxicabs shall be equipped with service brakes upon all wheels. The brakes must be adequate to control the movement of and to stop and hold such vehicle, including two separate means of applying the brakes. Each cab must.be able to decelerate and stop within the time specified by I.C. 9-8-6-33, a copy of which is attached. All brakes shall be maintained in good working order and shall be so adjusted as to operate as practicable as Ur with respect to the wheels on the opposite sides of the vehicle. °Q BUMPERS: Every taxicab shall be equipped with bumpers. EMBLEM: Each taxicab shall bear on the outside of each front or rear door in painted letters 5 inches high, the name of the holder of the Certificate of Public Convenience and Necessity. The number of the license shall be painted in numbers 5 inches high on the rear of the taxi. HORNS: Each taxicab shall be equipped with a horn in good working order and capable of emitting sound audible under normal conditions from a distance of not less than 200 feet, but no horn shall emit an unreasonably loud or harsh sound or whistle HEADLIGHTS: Each taxicab shall be equipped with at least two headlamps with at least one on each side of the front of the motor vehicle. The lamps must be in good working order and capable of emitting both a high and low beam. TAILLIGHTS: Each taxicab must be equipped with at least two tail lamps mounted on the rear which when lighted shall emit a red light plainly from a distance of 500 feet to the rear. The lamps must be located at a height of not more than 72 or less than 20 inches. In addition, either a tail lamp or a separate lamp must be placed so as to illuminate with a white light the rear registration plate of the vehicle. REFLECTORS: Each taxicab must have on the rear either as a part of the taillights or separately, two red reflectors which must be mounted at a height of not less than 20 inches or.more than 60 inches from level ground. STOP LAMPS: Each taxicab must be equipped with a stop lamp or lamps on the rear of the vehicle which shall display a red or amber light and which shall be activated upon application of the foot brake. Such lamps shall be in operable condition. TURN SIGNALS: Each taxicab shall be equipped with lamps or mechanical signal devices showing to the front and rear for the purpose of indicating an intention to. turn either to the right or the left. Such lamps shall indicate the intended direction of turning by flashing the lights showing to the front and to the rear. Such lights shall be in good working condition. REGULAR MEETING MAY 10, 1982 RATE CARD & LICENSE DISPLAY: Every taxicab shall have displayed in view of all passengers a current rate card receipted by the Clerk of the Board of Public Works and showing its schedule of fares. The City taxicab driver's license issued to the driver of each taxicab must also be displayed in full view of the passengers. MIRRORS: Each taxicab shall be equipped with a mirror so located as to reflect to the driver a view of the highway for a distance of at least 200 feet to the rear of such vehicle. SAFETY BELTS: Each taxicab must be equipped with safety belts for the driver and for one front seat passenger. These belts must be in good repair. TIRES: All solid rubber tires on taxicabs must have rubber on the entire traction surface at least 1 inch thick above the edge of the flange or the entire periphery. GLASS: All windshields and windows in each taxicab must be Tree of cracks or breaks. No signs may be placed on a taxicab windshield except nontransparent ones which are no larger than 4 inches square. Such signs may be placed on the windows in the lower corner furthest; removed from the driver's position. WINDSHIELD WIPERS: Each taxicab must be equipped with windshield wipers controlled by the driver. Every wind -- shield wiper must be maintained in good working order, OPTIONAL EQUIPMENT: Any optional equipment on a taxicab must be maintained in good and safe working condition and with the South Bend Municipal Code Licensing Ordinance. These standards have been established in accord with I.C. 9-8-6 governing required equipment on motor vehicles. APPROVE COMMUNITY DEVELOPMENT ADDENDUMS AND CONTRACTS Ms. Betsy Harriman, Community Development staff member, requested Board approval of various addendums and contracts between the Department of Community Development and other agencies as follows: Addendum No. 1 - Southold Heritage Foundation (Rehabilitation Program) The addendum provided for a time extension and budget revision to increase personnel costs by $94.09. Addendum No. 2 - Southold Heritage Foundation (Rehabilitation Program) The addendum provided for a time extension for the expenditure of 1980 funds. Addendum No. 3 - Bureau of Housing (Housing Inspection Program) The addendum provided for a time extension and a budget revision between accounts with no increase in costs. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above addendums to Community Development contracts were approved. Contract with Neighborhood Code Enforcement for rehabilitation of rental units which have been ordered by Neighborhood Code Enforcement and not complied with by the property owner. Budget: $25,000.00 •M0 REGULAR MEETING MAY 10, 1982 Contract with Department of Public Works for street improvements on 120 blocks of residential streets within neighborhood strategy areas; Budget: $200,000.00 Contract with Park Department for tree planting program consisting of the planting of 100 trees in parks and selected residential areas. Budget: $10,000.00 Contract with Park Department for the resurfacing of the Studebaker Park Tennis Courts.` Budget: $25,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above contracts were approved. APPROVE ACTIVITIES ON RIVER BEND PLAZA City Events Coordinator Mikki Dobski requested the Board's per- mission to schedule the following activities on River Bend Plaza: (2 1. River Bend Plaza Arts and Crafts Show - sponsored by �[ Promotion Management Associates, to be held on July 15 and 16, 1982. 2. South Bend Public Library Read -A -Rama - sponsored by the Department of Public Instruction, to be held on July 14, 1982. 3. Special Program on mushrooms in conjunction with Annual Mushroom Week Festival in Michigan (Chamber of Commerce), held on May 6, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above activities were approved, subject to the filing of the appropriate insurance. The special program on mushrooms, held on May 6, 1982, was approved retroactive to that date. APPROVE EXTENSION FOR TEMPORARY OFFICE - GURLEY-LEEP BUICK Mr. Leszczynski submitted a letter from Mr. Alan Mann, Controller for Gurley-Leep Buick, requesting a six-month extension on their permit for a temporary office building at the premises at the northwest corner of Lafayette and Wayne Streets. It was noted that the Board had approved the temporary mobile office building from approximately September 1, 1981, to March 31, 1982; however; the sales office trailer had never been used. Mr. Leszczynski stated that the Building Department and the Bureau of Traffic and Lighting had no objection to the extension for a six-month period. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and the matter referred to the Building Department for issuance of the necessary permit. APPROVE TENT SALE- LEVY'S LA-Z-BOY, 301 NORTH MAIN A request was received from Mr. Dick Copeland, Levy's La-Z-Boy Showcase located at 301 North Main Street for permission to erect a tent to be used for a chair sale which started on May 7th and would continue through May 24th. It was noted that the tent had already been erected; however, the company had been erroneously informed that no permit or approvals were needed, and, upon learning Board approval was necessary, was now requesting permission for the tent sale. Mr. Leszczynski advised that, prior to this Board meeting, the Building Department and Bureau of Traffic and Lighting had inspected the tent and surrounding area. and found no objection. It was noted that the Fire Inspection Bureau had also inspected the tent and found it to REGULAR MEETING MAY 10, 1982 be of a fire retardant material with adequate fire extinguishers available. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the tent sale was approved subject to the filing of proof of adequate liability insurance by Levy's La-Z-Boy. REQUEST FOR MEMORIAL DAY PARADE REFERRED - MAY 31, 1982 A request was received from the West Side Memorial Committee for permission to conduct the West Side Veterans' Memorial Day Parade on Monday, May 31, 1982, beginning at 8:30 a.m., at the corner of Olive and Ford Streets, proceeding west on Ford to Lombardy. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE STATE HIGHWAY COMMISSION EMERGENCY FLASHING OPERATION - STATE ROAD 2 (WESTERN AVENUE) AND OLIVE STREET Mr. Leszczynski explained that the Bureau of Traffic and Lighting and the Indiana Department of Highways recommended the flashing of red to all approaches in the event of a need for a flashing operation of the signals at the intersection. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE BLOCK PARTY - KALORAMA BETWEEN TURNOCK AND ST. LOUIS BLVD. A request to hold a block party on Kalorama Street between Turnock and St. Louis Boulevard on May 12, 1982, from 10:00 a.m, to 10:00 p.m., was recommended favorably by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request of James H. White, 717 St. Louis, for the block party was approved. It was noted that the Bureau of Traffic and Lighting would deliver the barricades needed to block the street. APPROVE CHET WAGGONER LITTLE LEAGUE PARADE - MAY 22. 1982 A favorable recommendation was received from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, for the Chet Waggoner Little League Parade scheduled for Saturday, May 22, 1982, starting at 8:15 a.m., starting from the Knights of Columbus Hall, 815 North Michigan Street; proceeding on Park Lane to Lafayette; Lafayette to Navarre, west on Navarre to Portage; north on Portage to Boland, east on Boland to Riverside and north on Riverside to the Little League Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the recommendation was approved, subject to the.filing of the appropriate Certificate of Insurance. APPROVE MICHIANA BLOOD DONORS' RUN MAY 23, 1982 A favorable recommendation was received from the Bureau of Traffic and Lighting for the annual Michiana Blood Donors' Run to be held on Sunday, May 23, 1982, commencing at 9:00 a.m, in Leeper Park and running northwest along Riverside Drive to Pinhook Park and back. It was noted that any.changes in the proposed route would be coordinated by the Bureau of Traffic and Lighting and the Police Traffic Division. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the recommendation was approved. APPROVE TITLE SHEET A14D REQUEST TO ADVERTISE FOR BIDS - PRAIRIE AVENUE GUARDRAIL A title sheet for the installation of the Prairie Avenue Guardrail Project at the location of Prairie Avenue and Oliver Street was submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet was signed and a request to advertise for bids on the project was approved, with a bid date of June 7, 1982, established. REGULAR MEETING MAX 10, 1982 APPROVE TITLE SHEET AND REQUEST TO ADVERTISE FOR BIDS - SIDEWALKS IMPROVEMENTS (CENTRAL BUSINESS DISTRICT) A title sheet for the construction of sidewalks in the Central Business District on the north: and west portions of the block bounded by Washington Street, St. Joseph Street, Jefferson Boulevard and Michigan Street (River Bend Plaza) was submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet was signed and a request to advertise for bids on the project was approved, with a bid date of June 7, 1982, established. APPROVE TITLE SHEET - TORRINGTON-SAMPLE TRAFFIC SIGNAL Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet for the installation of a traffic signal at the Torrington Gate on Sample Street was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A.list containing 20 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE LICENSE APPLICATIONS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following license applications were approved and referred to the Deputy Controller's Office for issuance: Secondhand Dealer's License - Davis Flea Market 1404 S. Michigan It was noted that the zoning was adequate, no fire code violations were found on the premises and there were no potential problems with off-street parking. Open Air Stand License - Frank's Flowers (approved retroactive to (a) Northwest corner, Ironwood & Edison May 7, 1982, for a 3-day (b) Southeast corner, Sample & Fellows period) - Keith Produce (a) Parking lot, Briteway Sales (b) Southeast corner, Sample & Fellows It was noted that the properties were properly zoned and no objections to the location of the stands were raised by the Bureau of Traffic and Lighting so long as the stands were located back off the public right-of-way. Permission was received from the property owners for use of the lots. The Health Department and Neighborhood Code Enforcement Office had given a favorable recommendation for the license issuance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Open Air Stand Licenses for Keith Produce for the intersections of Sample and Kentucky, and Western and Chapin, were denied because permission of the property owner to use the lots was not submitted. In the case of the Western and Chapin Street location, it was noted that the City of South Bend was the owner of both the northwest and northeast corners and con- struction would be commenced soon for radius improvements at that location. 288 REGULAR MEETING MAY 10, 1982 APPROVE CONTRACTOR'S BOND - CLIFF BINDER GENERAL CONTRACTOR Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill,,,.and carried, the Contractor's Bond of Cliff Binder General Contractor was approved retroactive to May 3, 1982. APPROVE RELEASE OF CONTRACTOR'S BOND - JOSEPH PLAZA Following a review of the request for the release of the Contractor's Bond of Joseph Plaia, d/b/a Plaia Construction, Mr. Ray S. Andrysiak recommended said bond be released. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bond was released. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Franklin Pest Control was filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 12 outages for the period of April 28 through May 6, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. No. 857 through No. 893 and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 8141 through No. 8499 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:10 a.m. r Richard L. Hill seph E. Kernan ATTEST: Barbara J. Byers, Cler LJI