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HomeMy WebLinkAbout04/26/82 Board of Public Works Minutes270 REGULAR MEETING ARRIL 26, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, April 26, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PP.EVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the April 19, 1982, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, execution of a Purchase Agreement for the sale of city - owned property located at 1004 Sorin Street was added to the agenda, following action on the location of a temporary mobile home at 3423 S. St. Joseph Street. OPENING OF BIDS - FIRE PUMPING APPARATUS This was the date set for receiving and opening sealed bids for the purchase of two 1,500 GPM triple combination pumping fire apparatus. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Quality Fire Trucks, Inc. Bid was signed by John 111. Gerhold, 737 East Murry St. non -collusion affidavit was in Indianapolis, Ind. 46227 order, and a 10% bid bond was submitted. Two 1,500 GPM triple combination pumping fire apparatus - Duplex D-350 94" custom contour chassis $277,681.08 Miscellaneous equipment (optional) 17,864.67 Hoosier Fire Equipment, Inc. Bid was signed by Nick D. Swartz, P. 0. Box 410 non -collusion affidavit was in order, Valparaiso, Ind. 46383 and a 10io bid bond was submitted. Two American LaFrance 1,500 GPM Century custom pumpers (miscellaneous optional equipment not included - various additions and deductions for equipment not totaled 288)644.00 Michiana Mack, Inc. Bid was signed by Ronald Delcamp, 2802 Home Street non -collusion affidavit was in order, Mishawaka, Ind. 46545 and a 10% bid bond was submitted. Two Mack CF612F(15) 294,430.00 (Miscellaneous optional equipment not included - various additions and deductions for equipment not totaled Pierce Manufacturing, Inc. & Bid was signed by Dennis Miller, Miller Safety non -collusion affidavit was in order, 5012 Buffalo Court and a 10% bid bond was submitted. One Pierce Arrow 1,500 GPM Pumper 137,396.00 Deduct from total of two pumpers if second unit is ordered 2,000.00 Miscellaneous equipment (optional) 18,017.00 271 J 1 REGULAR MEETING APRIL 26, 1982 Ill./Indiana Truck & Equipment Bid was signed by N. H. Palmer, 7128 Barry Avenue non -collusion affidavit was in Rosemont, Illinois order, and a 10% bid bond was submitted. Two Seagrave Model HB50DF 1,500 GMP custom triple combination fire pumper $299,552.00 Miscellaneous equipment (optional) 18,040.00 Mrs. Pfotenhauer advised that the bid of Illinois/Indiana Truck & Equipment was accompanied by a 10% bid bond drawn on an out-of- state surety. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, Illinois/Indiana Truck & Equipment was given a 48-hour period of time in which to submit the proper bid security. Shamrock Ford Truck Sales, Inc. 4707 Western Avenue South Bend, Ind. 46619 Bid was signed by Brad Tinkham, non -collusion affidavit was in order, and a 10% bid bond was submitted. Two 1982 Spartan Model CFC2000 fire truck chassis with Universal apparatus 308,033.14 Research Emergency Supply, Inc. Bid was signed by Ron Ewy, non- 1408 Elwood Avenue collusion affidavit was in order, South Bend, Ind. 46628 and a 10% bid bond was submitted. Two Peter Pirsch Model 88H 1,500 GPM two -stage pumping engine with Pirsch chassis 267,337.84 (Piscellaneous optional equipment not included - various additions for equipment not totaled) Midwest Fire and Safety Equipment Bid was signed by Thomas Frederick, 1605 Prospect St., non -collusion affidavit was in Indianapolis, Ind. 46203 order, and a 10% bid bond was submitted. Two Midwest -Emergency One triple combination fire firefighting apparatus, Model Sentry IV 3051920.02 (Miscellaneous optional equipment not included - various additions and deductions for equipment not totaled) Fessco Fire & Safety Equipment Bid was signed by T. W. Spenner, 1441 South llth St. non -collusion affidavit was.in Niles, Michigan 49120 order, and a certified check in the amount of $29,000.00 was submitted. Two 1,500 GPM Class "A" pumpers mounted on Duplex chassis 265,016.00 Miscellaneous equipment (optional) 22,002.00 Mrs. Pfotenhauer explained that the bid of Sutphen Corporation, 7000 Columbus -Marysville Road, Amlin, Ohio, did not contain any bid security. A representative from the company advised that he had not had time to obtain the bond from an Indiana surety since he had just found out the bond from his insurance company had not arrived for inclusion in his bid. He felt that, if given a 48- hour time period, he would be able to comply. Mrs. Pfotenhauer and Mr. Hill explained that the bid requirements were mandated by state law and since no bid security at all, either from an out-of- state or Indiana surety, had been submitted with the bid, the Board would have no alternative but to reject the bid. Mrs. Pfotenhauer advised that the Board's policy concerning the appropriate bid bond was to allow the bidders a 48-hour time period to submit the proper bid security in the event out-of-state surety was provided, and, only in those cases, are extensions of 2'72 REGULAR MEETING APRIL 26? 1982 time granted for that purpose. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Sutphen Corpora- tion was rejected. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Fire Chief's Office for review and recommendation. OPENING AND AWARD OF BIDS SALE OF CITY -OWNED 'PROPERTY This was the date set for receiving sealed bids for the sale of city - owned property located at 125 East Dayton and 620 Clinton Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Alfred Bolden, Sr. City's offering price for property 129 East Dayton Street at 125 East Dayton: $340.00 South Bend, Ind. 46613 Bid submitted: 250.00 It was noted that Mr. Bolden is an abutting property owner, and, upon that basis, his bid of $250.00, although not equal to the city's offering price, was accepted and the matter referred to the Legal Department for drafting of the appropriate purchase agreement. Mark Nelund City's offering price for property 503 East Colfax Ave. at 620 Clinton Street: $210.00 South Bend, Ind. Bid submitted: 211.00 It was noted that Mr. Nelund had recently purchased the property at 618 Clinton Street and was in the process of moving a home onto the two lots. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bid of Mr. Nelund in the amount of $211.00 was accepted and the matter referred to the Legal Department for drafting of the appropriate purchase agreement. APPROVAL OF PROPOSED ALLEY VACATION - BRENTWOOD ESTATES 4TH ADDITION Mr. Leszczynski advised that the public hearing scheduled on the proposed vacation of the first east -west alley south of Lincolnway West running east from Ryer Street to the first intersecting north - south alley for a distance of 120', in Brentwood Estates 4th Addition, had been held on April 19, 1982. At that time, an objection to the vacation was raised by a property owner of the Lincolnwood Motel, 3300 Lincolnway West. As a result of Mr. Szabo's concern over access to his property, the Board conducted a site visit and delayed action on the matter to this date. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing.was officially closed. Mr. Kernan made a motion that, on the basis of the current use of the property by the petitioner and the Lincolnwood Motel and based on the fact that the vacation of the alley would not negatively affect emergency service to that area, a favorable recommendation be forwarded to the Common Council for vacation of the alley. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUMS Mrs. Colleen Rosenfeld, Director of the Community Development Depart- ment, submitted a contract for Board approval between the Community Development Department and the Department of Economic Development and Redevelopment for completion of payments to contracts for work done on the First Bank Project in the amount of $39,958.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract was approved. The following addendums to previously approved contracts were also submitted for Board execution: 273 REGULAR MEETING APRIL 26, 1982 Addendum No. 1 - Department of Public Works (West Washington Street Lighting Project) Mrs. Rosenfeld advised that the addendum provided for a reduction of the funds originally appropriated for the project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the addendum was approved. Addendum No. l - REAL Services (Older Adult Crime Victim Program) Addendum No. 1 - REAL Services (Emergency Repair Program) Addendum No. 1 - Renew, Inc.. (Rehabilitation Program) Addendum No. 1 - Madison Center (Rape Crisis Counseling) Mrs. Rosenfeld advised that the above addendum merely provided for extensions of the contracts by approximately two months.. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above addendums were approved. APPROVE LEASE RENEWAL - YOUTH SERVICE BUREAU VAN Q Ms. Bonnie Strycker, Director of the Youth Service Bureau, submitted for Board approval a lease renewal extension with Medow Leasing, Inc for the lease of a 1979 Dodge Van for the period of May 17, 1982, through May 18, 1983, at a monthly rental fee of $218.57. It was noted that the current rental payments were in the amount of $240.48, and the renewal of the lease for a fourth year would reduce the monthly rental fee to $218.57. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the lease renewal was approved. DENY REQUEST FOR TEMPORARY MOBILE HOME - 3423 S. ST. JOSEPH ST. Mr. Leszczynski advised that a request had been received from Emillie Tjaden, 3423 South St. Joseph Street, at the Board meeting of April 19, 1982, for permission to locate a motor home in her driveway for a 120-day period while rehabilitation work was done on her home damaged by fire on March 26, 1982. The matter had been referred to the Building Department and the Neighborhood Code Enforcement Office for review and recommendation. Mr. Hill explained that a long-term policy has been in existence providing for the review of these types of requests by the Board of Public Works, and, although the Building Department appeared to have no objection to the use of the temporary structure provided all wiring met code requirements, in this particular case, it appeared to constitute a zoning violation under which the Board had no jurisdiction or authority to act. He stated that what was being requested was the equivalent of a zoning variance which would fall under the jurisdiction of the Zoning Board of Appeals. Based on this fact, Mr. Hill made a motion to deny the request. Mr. Kernan seconded the motion and it carried. APPROVE PURCHASE AGREEMENT - SALE OF 1004 SORIN STREET Mr. Leszczynski stated that, in accordance with the bid received on December 21, 1981, from Mr. Dell Owens in the amount of $310.00 for the purchase of the city -owned lot located at 1004 Sorin Street, the purchase agreement was being submitted for Board execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the purchase agreement was approved and the Legal Department instructed to prepare the necessary quit- claim deed for conveyance of the above property to Mr. Owens. 2'74 REGULAR MEETING APRIL 26, 1982 APPROVE USE OF PUBLIC BUILDINGS FOR ELECTION DAY PURPOSES A request was received from C. J. Pajakowski, Chairman of the St. Joseph County Democratic Central Committee, for permission to use the following public buildings for voting purposes on Primary Election Day, May 4, 1982: Fire Station No. 2 - 110 East Marion Fire Station No. 3 - 1805 McKinley Avenue Fire Station No. 5 - 2221 Prairie Avenue Fire Station No. 6 - 4302 Western Avenue Fire Station No. 7 - 1616 Portage Avenue Fire Station No. 9 - 2520 Mishawaka Avenue Fire Station No.10 - 308 West Ireland Road Potawatomi Greenhouse - 2015 Mishawaka Avenue Pinhook Pavilion - 2801 Riverside Drive Mr. Leszczynski noted that approval of the Potawatomi Greenhouse and Pinhook Pavilion had been given by the Park Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved. APPROVE GARAGE SALE - COLFAX STREET GARAGE Ms. Mikki Dobski, City Events Coordinator, requested permission to again hold the community -wide World's Largest Garage Sale on Saturday, June 12, 1982, in the Colfax Parking Garage, starting at 9:30 a.m. to 4:00 p.m. She requested use of the entire garage for the sale and the banning of any parking in the garage during the sale hours. As in the past, the Ardmore Lions' Club would provide concession stands and would be required to furnish the necessary insurance certificate and Health Department permit. Ms. Dobski stated that, in the past, problems have been encountered with traffic control in the area of the garage because of the large turnout, and the Police Department had to be called to direct traffic. She asked that this year the department provide the necessary officers to man the garage entrance from 6:00 a.m. to 8:00 a.m. and from 3:30 p.m. to 4:30 p.m. Mr. Hill advised Ms. Dobski that he would discuss the matter of traffic control with Captain Thomas Gargis, Police Traffic Division. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. REQUEST TO HOLD CHET WAGGONER LITTLE LEAGUE PARADE MAY 22, 1982 A request was received from Daniel C. Dutrieux, representative of the Chet Waggoner Little League, for permission to hold an opening day parade on May 22, 1982, utilizing the following route: Starting from the Knights of Columbus parking lot at 815 North Michigan Street to Park Lane west to LaFayette Boulevard; Lafayette Boulevard to Navarre; west on Navarre to Portage; north on Portage to Boland; east on Boland Drive to Riverside Drive; and north on Riverside Drive to the park entrance. It was noted that a police escort was requested, and the time of the parade was 8:15 a..m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVE TITLE SHEET AND REQUEST TO ADVERTISE FOR BIDS - CHAPIN AND WESTERN STREET IMPROVEMENTS Mr. Neil Shanahan, Manager of the Bureau of Public Construction, requested permission to cause legal advertising for the receipt of bids for the construction of radius improvements at the northwest corner of Chapin and Western. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet and request to advertise for bids were approved, with a date of May 17, 1982, established for the purpose of receiving bids. 275 1 REGULAR MEETING APRIL 26, 1982 APPROVE REQUEST TO ADVERTISE FOR BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Neighborhood Code Enforcement Office, requested permission to advertise for the sale of 11 aban- doned vehicles, 10 of which were valued at over $100.00, and all of which were being stored at the Hurwich Iron impoundment lot, 1610 Circle Avenue. It was noted that all vehicles had been stored more than the required 30 days, identification checks had been run for auto theft, and the owners and lien holders notified. Upon a motion made by Mr..Leszczynski, seconded by Mr. Kernan and carried, the request was approved, with the opening of sealed bids to take place on May 10, 1982. APPROVE TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following traffic control devices: REVISE TO STOP SIGN - On Leer at Twyckenham. INSTALL MULTI -WAY STOP - Dubail and High Streets. REVISE TO STOP SIGN - On Greenview at Sample. REMOVE YIELD SIGN - On Fairview at Twyckenham. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control devices were approved. REQUESTS TO PURCHASE CITY -OWNED PROPERTIES The following requests to purchase city -owned property were sub- mitted to the Board: 1. Andrew Gill 1107 West Colfax South Bend, Ind. 2. Eleanor Gordon 607 N. Eddy St. South Bend, Ind. City -owned lot located at 1227 W. Colfax (City Deed No. 1261) City -owned lot located at 615 N. Eddy (City Deed No. 1038) 3. James Wood. City -owned lots located at: 50655 Linden Grove Ln. 1125 S. Lafayette (City Deed.No. 1097) Granger, Ind. 1129 S. Lafayette (City Deed No. 662) 311 Stull (City Deed No. 1031) Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above requests were referred to the various city departments for a determination as to whether or not the city need retain the lots for any reason. APPROVE CONTRACTORS' BONDS Mr. Ray Andrysiak recommended the Board approve the Contractors' Bond for James V. Gilmore and Michiana Remodeling, Inc. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and -carried, the above bids were approved. APPROVE LICENSE APPLICATIONS The following license applications were submitted for Board approval: Secondhand Dealer's License - Lowe's Executive Auction Service 348 S. Columbia Public Parking Faciltiy - South Bend Parking Company, Inc. Rubbish and Garbage License - Willie Alsander, Sr. 3719 West Jefferson 276 REGULAR MEETING APRIL '26,"1982 It was noted that the necessary approvals had been obtained for issuance of the above licenses. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's for issuance: Dorothy DiGann, 15610 Embers, Mishawaka Arbie M. Peiffer, 218 Guam, Mishawaka E1ma Langley, 26419 Evans, South Bend Isabel M. Massaway, 1165 Dennis, South Bend Peter Grayckowski, 454 S. Jackson, South Bend Ralph Miles, 830 S. Lake, South Bend Betty Campbell, 1547 Hickory Rd. South Bend Roland E. Grant, 4550 E. MacDougall, South Bend Reedie Cogdell, 214 S. Falcon, South Bend Mildred F. Harris, 52855 Helmen Rd., South Bend Garnet R. Johnston, 1905 Leer, South Bend Keith A. Kaser, 819 E. Milton Florence Stream, 19176 Summers, South Bend Loretta Johnson, 102 W. Grove, Mishawaka Louise G. Windhorst, 53166 Twyckenham, South Bend FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 8 outages for the period of April 16 through April 20, 1982. Upon a motion made by Mr. Leszczynski., seconded by Mr. -Kernan and carried, the report was filed. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Con- sortium, submitted P. 0. No. 800 through No. 829 and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 7193 through No. 7783 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the above claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:15 a.m. qJh 4nEXIL. e s 4zE y i 'Richard L. Hill 6=�s eP h E. Kernan ATTEST: 6 a_,ca -kd,� Barbara J. Byers, Cl k