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HomeMy WebLinkAbout04/19/82 Board of Public Works MinutesREGULAR MEETING APRIL 19, 1982 263 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, April 19, 1982, by President John E. Leszczynski, with John E. Leszczynski and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the April 12, 1982, regular meeting of the Board were approved as submitted. OPENING AND AWARD OF BID - LOADING AND HAULING DEBRIS (SPRING CLEAN-UP PROGRAM) This was the date set for receiving and opening sealed bids for the loading and hauling of debris to an approved landfill in conjunction with the spring clean-up program. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which.were found to be sufficient. The following bids were opened and publicly read: (� Rieth-Riley Construction Co. Bid was signed by Richard D. P. 0. Box 1775 Ruhlman, non -collusion affidavit South Bend, Ind. 46634 was in order, and a 5% bid bond was submitted. $5.60 per cubic yard Ritschard Brothers, Inc. Bid was signed by Donald Ritschard,' 1204 W. Sample Street non -collusion affidavit was in order, South Bend, Ind. 46619 and a 5% bid bond was submitted. $6.97 per cubic yard LaFree Excavating, Inc. Bid was signed by Richard LaFree, 11252 West Third Street non -collusion affidavit was in order, Osceola, Ind. 46561 and a 5% bid bond was submitted. $4.79 per cubic yard Industrial Plant Service, Inc. Bid was signed by James E. Hurwich, 2425 Western Avenue non -collusion affidavit was in order, South Bend, Ind. 46619 and a certified check in the amount of $900.00 was submitted. $2.25 per cubic yard for hauling of debris only; all loading and payment of landfill dumping fees to be paid by the city. Arco Engineering Construction Bid was signed by William Reiff, 705 S. Beiger Street non -collusion affidavit was in order, Mishawaka, Ind. 46544 and a 5io bid bond was submitted. $10.00 per cubic yard Superior Waste Systems, Inca Bid was signed by James S. DeBoer, P. 0. Box 3001 non -collusion affidavit was in order, 54107 Butternut Road and a 5% bid bond was submitted. South Bend, Ind. 46619 $3.93 per cubic yard Mr. Leszczynski stated that the Public Eorks Department had estimated the loading and hauling of 8,000 cubic yards of debris based on the amounts hauled in previous years. He advised that the low bid of Industrial Plant Service did not include the loading of debris nor the payment of dumping fees which costs were to be borne by the contractor as stipulated in the specifica- tions for the project. He stated that the bid of .Industrial Plant 264 REGULAR MEETING APRIL 19, 1982 Service did not meet specifications, and the cost to the city would be considerably higher if the city would assume the loading and dumping costs in addition to paying for the hauling. Following a brief review of the bids, upon a motion made by Mr. Leszczynski,' seconded by Mr. Kernan and carried, the low bid meeting specifica- tions of Superior Waste Systems in theanount of $3.93 per cubic yard was approved. OPENING OF BIDS - STREEt DEPARTMENT EQUIP14ENT This was the date set.for receiving and opening sealed bids for the supply and mounting of five crankshaft hydraulic systems, three 14' x 7'.dump boxes with hoist, two 10' x 7' dump boxes with hoist and miscellaneous equipment on three tandem and two single axle International cab and chassis. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read Stanley Enterprises, Inc. Bid was signed by Richard 2808 Tucker Drive Kromkowski, non -collusion South Bend, Ind. was in order, and a certified check in the amount of $5,835.00 was submitted. Three 14' x 7' Dump Body Perfection #344, hoist and hydraulic system 8,11,987.00 each Two 10' x 7' Dump Body Perfection #3448, hoist and hydraulic system 11,197.00 each Total: $58,355.00 Deeds Equipment Co., Inc. Bid was signed by John K. 8015 East 45th Street Brennan, non -collusion affidavit Lawrence, Ind. 46226 was in order, and a 10% bid bond was submitted. Five Muncie "Big Red" hydraulic pumps, four each 3-section hydraulic bank valves and one 4-section hydraulic bank valve and fittings and component parts: Four with 3-section valve - $1,495.00 each = $5,980.00 One with 4-section valve - 1,595.00 Spreader valve - $426.00 each for 5 units = 2,130.00 Two 10' x 7' Dump Body Galion NEAP-6 ($4,264.00 each) 8,528.00 Three 14' x 7' Dump Body Galion 500 ($5,704.00 each) 17 112.00 Remounting F-5 scrapers, hose and packing kit ($401.61 each per 4 units) 1,604.44 Remounting F-55 scrapers, hose, packing kit and reverse cylinder 503.00 each Remounting of five hitches ($455.27 each) 2,276.35 Freuhauf Corporation Bid was signed by Lynn Crandall, 137 South Olive St. non -collusion affidavit was in P. 0. Box 3067 order, and a 10% bid bond was South Bend, Ind. 46619 submitted. Five remountings of root underbody scrapers $ 4,000.00 ($800.00 each) Five remountings Hustings hitches ($700.00 3,500.00 each) 265 REGULAR MEETING APRIL 19, 1982 Five central hydraulic systems ($1,650.00 each) $ 8,250.00 Two 10' x 7' Dump Bodies and hoists, Model 825 Perfection Hoist ($4,225.00 each) 8,450.00 Three 14' x 7' Dump Bodies and hoists, Model TFM750-5-128 T.H.S. Hoists ($5,200.00 each) 15,600.00 Total: $39,800.00 Neil's Automotive Service, Inc. Bid was signed by Neil W. Peter; Jr., R. R. #1 non -collusion affidavit was in order, Hartford, Michigan and a cashier's check in the amount of $4,789.00 was submitted. Four Root Model F-5 underbody scrapers $ 4,280.00 One Root Model F-55 underbody scraper 1,320.00 Five Husting 34" hitches 3,750.00 Five hudraulic systems, Muncie P13-2BFSL 11,750.00 Two Peabody Galion 408-U Dump Body 10' x 7' 9,228.00 Three Peabody Galion 50OF Dump Body 14' x 7' 17,562.00 Total: .$47,890.00 Dwyer Equipment Co., Inc. Bid was signed by Karl Fulnecky, P. 0. Box 686 non -collusion affidavit was in South Bend, Ind. 46624 order, and a certified check in the amount of $4,292.70 was submitted. Four remountings Model F-5 Root underbody blade assemblies ($695.34 each) $ 2,781.36 One remounting Model F-55 Root underbody blade assemblies Five Hustin Quick hitches ($922.18 each) Five crankshaft hudraulic systems: Three -section valve (4 units) Four -section valve (1 unit) Two Galion Model NEAP 6 Dump Body ($3,906,67 each) Three Galion Model 500 F Dump Body ($5,123.58 each) Total: 613.02 4,610.90 9,310.12 2,427.53 7,813.34 15,370.74 $42,927.01 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Street Depart- ment for review and recommendation. Mr. Leszczynski noted that a bid award for the above equipment would probably not be made by the Board until its meeting on May 10, 1982. PUBLIC HEARING - VACATION OF EAST -WEST ALLEY IN BRENTWOOD ESTATES 4TH ADDITION Mr. Leszczynski advised that the petitioners in the matter of the proposed vacation of the first east -west alley south of Lincolnway West running east from Ryer Street to the first intersecting north - south alley for a distance of 120' in Brentwood Estates 4th Addition were Julius and Mardelle DeLanghe, residents and owners of property at 1240 Ryer Street and abutting property owners to the alley in question. He stated that, as in the past, in order for the Board to submit a recommendation to the Common Council, a public hearing had been scheduled at this time and all property owners within 200 feet of the alley had been duly notified. He 266 REGULAR MEETING APRIL 19. 1982 further advised that favorable comments in support of the vacation had been received from the Engineering Department, Area Plan Com- mission and Community Development Department. Mr. Thomas Szabo, 3300 Lin:colnway West, expressed concern over the proposed vacation, pointing out to the Board that such vacation would deny him access from his garage which faced the alley in question. Mr. Leszczynski stated that Mr. Szabo would continue to have access off the north - south alley running out to Lincolnway West, and Mr. Szabo advised that the turn was too difficult to make. Mr. Kernan stated that, in view of Mr. Szabo's concern, the Board members wished to make an on -site inspection of the alley in question before submitting a recommendation to the Council. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the matter was continued to the next meeting of the Board in order to allow for an inspection of said alley by the Board. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - SPRING CLEAN-UP PROGRAM ($35,000.00) This was the date set for holding a public hearing on the proposed use of revenue sharing funds in the amount of $35,000.00 during the calendar year 1982. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that this was the public hearing on the proposed use of revenue sharing funds in the amount of $35,000.00 which would be used to pay costs incurred in the loading and hauling of debris during the spring clean-up program scheduled for this week. In accordance with guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. APPROVE SUBORDINATION AGREEMENT - NEW HOPE HOUSING Mrs. Eugenia Schwartz, Assistant City Attorney, advised that the Board was being requested to execute a Subordination Agreement, along with the Redevelopment Commission, First Community Mortgage Corporation, and the Department of Housing and Urban Development, in conjunction with the agreement approved by the Board on November 23, 1981, for the rental rehabilitation demonstration program between the City of South Bend and New Hope Housing. She explained that the Subordination Agreement would enable the city to receive its entitled payments under the terms of the original agreement in the case of default of any of New Hope Housing's obligations. She stated that the First Community Mortgage Corporation would subordinate its interests in the project to HUD and the city under terms of the Subordination Agreement. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the agreement was approved. REQUEST FOR TEMPORARY MOBILE HOME REFERRED (3423 S. ST JOSEPH ST.) A request was received from Emillie Tjaden, 3423 South St. Joseph Street, for permission to locate a motor home in her driveway for a 120-day period while rehabilitation work was done on her home which was damaged by fire on March 26, 1982. Upon a motion made by Mr. Leszczynski, seconded by 114r. Kernan and carried, the request was referred to the Building Department and the Neighborhood Code Enforcement Office for review and recommendation. 267 REGULAR MEETING APRIL 19, 1982 ADOPTION OF RESOLUTION NO. 12, 1982 - DISPOSE OF OBSOLETE VEHICLE RESOLUTION NO. 12, 1982 WHEREAS, it has been determined by the Board of Public Works that the following vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Police Department - 1977 Dodge, Serial No. XS22K7R294087 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicle is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicle and that it be removed from the City Vehicle Inventory. Adopted: April 19, 1982 ATTEST: BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Joseph E. Kernan s/ Barbara J. Byers, Clerk Mr. Leszczynski stated that Vehicle No. 732 had been involved in an automobile accident and had been totaled. As a result, Century Insurance Company of Aurora, Illinois, had settled the city's claim and all subsequent charges in the amount of . $2,800.00. He advised that, upon declaring the vehicle obsolete, the title would be turned over to Century Insurance for salvage rights. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above resolution was adopted. REQUESTS TO PURCHASE CITY -OWNED PROPERTIES Mr. Leszczynski advised that the following requests had been received inquiring into the possible purchase of city -owned properties: J. Findley May City -owned property at 222 N. O'Brien 218 North O'Brien Street Helen C.V. Mester City -owned property at 517 S. Rush. 521 East South Street Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above requests were referred to the various city agencies for a determination as to.whether or not the lots need. be retained for any reason. APPROVE SALE OF POPPIES ON SIDEWALKS AMERICAN LEGION AUXILIARY #50 A request was received from Bertha Horvath, Poppy Chairman, American Legion Auxiliary Unit #50, for permission to hold its annual sale of veteran -made poppies on the public sidewalks at various locations throughout the city on May 14 and 15, 1982.. Upon a notion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved for sale of the poppies on the sidewalks only. 268 REGULAR MEETING APRIL 19, 1982 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following traffic control devices were approved as submitted.by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: INSTALL HANDICAPPED PARKING - 1215 Mishawaka Avenue. REVISE TO 1) NO PARKING -BUS ZONE 8 AM - 4 PM 2) also, NO PARKING 2 AM - 8 AM - North side of 300 W. Washington, from St. James Ct., westerly for approximately 200 ft. REMOVE 30 MINUTE PARKING 6 AM - 6 PM - E/S/O Fellows, 300 ft. South of Bronson. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Anna M. Johnson, 16325 Fairfield, Granger Dorothy L. Sausman, 19812 Southland, S.B. Wesley Brashares, 1162 E. LaSalle, S.B. Eula M. Canada, 124 Cherry, S.B. Lisa B. Miller, 20 Kociosko St., Salem, Mass. Charles M. Wiley, 3107 S. St. Joseph, S.B. Marion K. Borysiak, 17585 Juday Lake Dr., S.B. FILING OF MONTHLY HUMANE SOCIETY REPORT The report indicated a total of 385 dogs handled, 112 cats and 41 other animals handled in South Bend during the month of March, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. FILING OF CERTIFICATE OF INSURANCE Mr. Leszczynski advised that a Certificate of Insurance for Memorial Hospital of South Bend had been submitted, which certificate was a renewal of a previous one which covered the erection of emergency directional signage in the public right-of-way at the hospital location, which signage was approved by the Board on May 18, 1981. He explained that a condition of that approval was the filing of up-to-date insurance liability coverage on the part of the Hospital for the signage at Navarre and Michigan, Michigan and Bartlett and the west side of the emergency room entrance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the certificate was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 21 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the environmental list was filed. FILING OF 'STREET LIGHT OUTAGE REPORT The report indicated a total of 16 outages for the period of April 8 through April 15, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. 0 HE REGULAR MEETING APPROVAL OF CLAIMS APRIL 19, 1982 Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. No. 764 through No. 799 and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claims Docket No. 6859 through No. 7192 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:10 a.m. ATTEST: sea-,_ 6 a--t- Q. Barbara J. Bye s, C1 k 1 /'/I. Qzs�(� �AAX4�1 n E. Leszc y i C� 6Jo��ph E. Kernan