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Home My WebLink About110316 Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 3, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review Session, Regular Meeting, and Claims Review Meeting of October 20, 25, and November 1, 2016 2. OPENING OF BIDS A. 2016 Curb and Sidewalk Construction, Phase II – Project No. 116-029A 1. Funding: MVH (202.0619.431.31.06) B. 2016 Parking Garage Improvements – Project No. 115-143 1. Funding: Parking Garage Fund (412.0401.415.36.01) 3. OPENING OF QUOTATIONS A. Two (2) All Terrain Vehicles 1. Funding: 2016 Community Investment Miscellaneous Charges and Services (408.1050.460.39.89) 4. CHANGE ORDERS A. Olive Street & Sample Street Reconstruction – Project No. 113-002 1. Company: Indiana Department of Transportation 2. Change Order No.: 4 3. Increase Amount: Two-Hundred, Six (206) Days; New Completion Date: May 26, 2017 to allow for Completion of Roundabout; No Dollar Change 4. Funding: Major Moves B. 2016 Curb and Sidewalk Construction – Project No. 116-029 1. Company: Premium Concrete 2. Change Order No.: 2 3. Increase Amount: $13,104.50 4. Percent of Increase: 3.22% 5. Total Percent of Change: 16.67% 6. Revised Contract Amount: $419,726.70 7. Funding: MVH (202.0619.431.31.06) C. 2016 Curb and Sidewalk Construction – Project No. 116-029 1. Company: Premium Concrete 2. Change Order No.: 3 - Amended 3. Decrease Amount: ($19,065.00) 4. Percent of Decrease: (4.54%) 5. Total Percent of Change: 11.37% 6. Revised Contract Amount: $400,661.70 7. Funding: MVH (202.0619.431.31.06) D. Ignition Park Identity Signage – Project No. 115-103 1. Company: Poblocki Sign Co. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 3, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 2. Change Order No.: 2 3. Increase Amount: $5,834.00 4. Percent of Increase: 4.30% 5. Total Percent of Change: 1.44% 6. Revised Contract Amount: $141,437.00 7. Funding: RWDA TIF (324.1050.450.42.03) E. Fellows St. and Dubail St. Neighborhood Improvements – Project No. 116-041A 1. Company: Airmarking Co., Inc. 2. Change Order No. 1 3. Increase Amount: $3,820.00; Fourteen (14) Days 4. Percent of Increase: 7.27% 5. Total Percent of Change: 7.27% 6. Revised Contract Amount: $56,334.15 7. Funding: RWDA TIF (324.1050.460.31.02) F. 2016 Curb and Sidewalk Construction – Project No. 116-029 1. Company: Premium Concrete 2. Change Order No. 5 – Amended 3. Increase Amount: $3,637.00 4. Percent of Increase: 0.91% 5. Total Percent of Change: 12.38% 6. Revised Contract Amount: $404,298.70 7. Funding: MVH (202.0619.431.31.06) G. Ignition Park Infrastructure Phase 1C, Division A – Project No. 114-063A 1. Company: Walsh & Kelly, Inc. 2. Change Order No. 10 3. Increase Amount: $29,350.00 4. Percent of Increase: 0.70% 5. Total Percent of Change: 16.35% 6. Revised Contract Amount: $4,248,811.91 7. Funding: RWDA TIF (324.1050.460.31.06) H. South Bend One-Way to Two-Way Conversion, Division A – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No. 6 3. Increase Amount: $910.00 4. Percent of Increase: 0.03% 5. Total Percent of Change: 6.46% 6. Revised Contract Amount: $3,436,856.47 7. Funding: SSDA TIF (430.1050.460.31.36) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 3, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 I. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No. 8 3. Increase Amount: $58,442.42 4. Percent of Increase: 0.34% 5. Total Percent of Change: 7.28% 6. Revised Contract Amount: $17,306,460.73 7. Funding: 2015 TIF Bond 5. PROJECT COMPLETION AFFIDAVIT A. Lafayette Falls Subdivision Pavement – Project No. 115-086 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $260,694.00 3. Funding: LRSA (251.0608.380.10.99) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEETS A. Sale of City Property 1. Description: 1047 LaSalle Court B. 2016 Manhole and Sewer Lining – Project No. 116-026 1. Funding: Utility Expense/Contractual Service (641.0621.792.63.35) C. Fire Station #4 – Project No. 116-066 1. Funding: River West TIF (324.1050.460.36.01) 7. RESOLUTIONS A. No. 52-2016 – A Resolution of the Board of Public Works of the City of South Bend Approving the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: Transfer the Firehouse Theater Building Located at 701 Portage Avenue from Board of Public Works to the Redevelopment Commission for Redevelopment Purposes. 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Network Solutions, Inc. 1. Description: SMARTnet Renewal for Three (3) Year Maintenance Contract to Cover All Critical Cisco Routers, Switches, ASA (Firewalls), Wireless Controllers and VoIP Subscriptions/Licenses 2. Amount: $229,961.79; $76,653.93 Per Year, Paid Annually 3. Funding: IT Operating (404.0672.415.36.04) B. Professional Services Agreement – Data Realty Northern Indiana, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 3, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Description: City of South Bend Data Center Space to Co-Locate Server, Storage and Network Cabinets 2. Amount: $705.00/Month, Plus a One Time Charge of $2,020.00 3. Funding: IT Operating & Professional Services (404.0672.415.36.04/404.0672.415.31.06) C. Amendment to Agreement – Dale Clingerman 1. Description: Third Amendment to Independent Contractor Agreement for One-Way to Two-Way Inspection Services to Extend the Term from October 29, 2016 to November 30, 2016 2. Amount: N/A 3. Funding: TIF Bond D. Contract – H. J. Umbaugh & Associates 1. Description: Municipal Advisory Services with Respect to the 2016 Waterworks Bond Refunding 2. Amount: $35,500.00 – Articles No. I to IV 3. Funding: 2016 Waterworks Bond Refunding Proceeds E. Professional Services Agreement – Lawson-Fisher Associates 1. Description: Inspect Existing Conditions and Prepare Construction Drawings for the Repair of the Radial Gate and the Stoplogs at the West Race of the South Bend Dam 2. Amount: Not to Exceed $19,600.00 3. Funding: Professional Services/Hotel-Motel Tax (101.0602.431.31.06/7304.42010.0000.0099) F. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: North Station Well #1 Replacement Design 2. Amount: $66,070 3. Funding: Water Works Construction Engineering (622.0640.661.31.02) G. Special Purchase 1. Description: Police Department to Purchase Undercover Drug Vehicle pursuant to IC 5-22-10-9 2. Amount: $27,000; $34,000 minus $7,000 Trade-In Value 3. Funding: Vehicle Lease (299.0801.421.43.02) H. Professional Services Agreement – Troyer Group, Inc. 1. Description: Lincoln Primary Center Safe Routes to School Construction Inspection Services 2. Amount: $96,084.00; 80/20 Match with INDOT 3. Funding: Local Roads and Streets (251.0608.380.10.99) I. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Perley Primary Center Safe Routes to School Construction Inspection Services CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 3, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 2. Amount: $86,200.00; 80/20 Match with INDOT 3. Funding: River East TIF (429.1050.460.42.03) J. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Revised Surveying Services for Lagoon No. 4 at the Organic Resources Facility on Old Cleveland Road 2. Amount: $4,510.00 3. Funding: Wastewater O&M (641.0630.793.6335) K. Agreement – University of Notre Dame du Lac 1. Description: Temporary Access Agreement for Notre Dame to Perform Soil Borings for the Notre Dame Hydro Project at Seitz Park L. Policy – City of South Bend 1. Description: Update the Sewer Insurance Contractor Rate Schedule and Make Minor Revisions to the Sewer Insurance Policy M. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: South Bend Dam Capital Planning Subject to Approval of Funding by the Redevelopment Commission 2. Amount: TBD 3. Funding: RWDA 9. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: Kite Realty Group a) Event: Santa Breakfast/Holiday Happening Event b) Location: Eddy Street from Napoleon Street to Angela Blvd. c) Date/Time: December 3, 2016; 6:00 a.m. to 2:00 p.m. d) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Linda DeCicco a) Location: Tree Lawn in front of 828 Park Ave. b) Description: 42 ½” x 47” Indiana State Historical Marker “Birthplace of Poet Kenneth Rexroth” on Post. c) Area Plan recommends against such a large sign in the right-of-way unless associated with public safety; Building Department states sign must not exceed four (4’) feet in height above grade and must stay ten (10’) feet away from any driveway unless the sign is three (3’) feet or less above grade per SF2 Zoning 10. VACATIONS A. Applicant: Denise Clark CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 3, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Location: 2nd East/West Alley North of Northside, East of North/South Alley between Parry St. and Francis St. 2. Purpose: Eliminate Reckless Driving 3. Police state there is no documentation of reckless driving in this location; Area Plan and Engineering state One (1) Garage has Access on this Alley 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1318 North Huey Street 2. All criteria has been met 12. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Honeywell International, Inc. 1. Location: 3520 Westmoor St. 13. RATIFY BONDS A. Contractor Bonds 1. Thomas Lano dba Kingdom Caretaker – Approved October 28, 2016 B. Excavation Bonds 1. B&B Equipment, Inc. – Approved October 25, 2016 2. Springview Excavating, LLC – Approved September 23, 2016 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.