HomeMy WebLinkAbout04/05/82 Board of Public Works MinutesREGULAR MEETING
APRIL 5, 1982
The regular meeting of the Board of Public Works was convened at
9:30 a.m., on Monday, April 5, 1982, by President John E.
Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr.
Joseph E. Kernan present. Also present was Assistant City
Attorney Carolyn Pfotenhauer.
MINUTES OF PREVIOUS MEETING APPROVED
Upon.a motion made by Mr. Kernan, seconded by Mr. Leszczynski and
carried, the minutes of the March 29, 1982, regular meeting of
the Board were approved as submitted.
AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, a request to advertise for an intended revenue sharing
use hearing was added to the agenda following the Community
Development contract.
OPENING OF BIDS - TRUCK CHASSIS AND STREET MATERIALS
This was the date set for receiving and opening sealed bids for
two heavy tandem axle truck chassis for the Street Department
and street materials for the year 1982. The Clerk tendered proofs
of publication of notice in the South Bend Tribune and the Tri-
C( County News which were found to be sufficient. The following
bids were opened and publicly read:
Michiana Mack, Inc. Bid was signed by Ronald Delcamp, non-
2802 Home Street collusion affidavit was in order,
Mishawaka, Ind. 46544 and a 10% bid bond was submitted.
Two 1983 Mack DMI11S $113,038.00
Option: E6-200 engine, deduct $1,461.00
Trade Allowances:
#239 Mack, deduct $12,000.00
#240 Mack, deduct 12,000.00
Western International Trucks Bid was signed by M.A. Grady, non-
4849 W. Western Avenue collusion affidavit was in order,
South Bend, Ind. 46619 and a treasurer's check was submitted.
Two 1982 International F-2574 101,000.00
(includes trades of $10,000.00 each
for #239 Mack and #240 Mack)
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above bids were referred to the Division of Transporta-
tion for review and recommendation.
Kuert Concrete, Inc.
3113 Lincolnway West
South Bend, Ind. 46628
No. 15, Fine Agg.
No. 17, Ready Mix Concrete,
Class A Limestone
No. 18, Ready Mix Concrete,
Class A Slag
No. 19, Ready Mix Concrete,
Class B
Bituminous Materials Co
Box 1295
Warsaw, Indiana 46580
No. 7, Bit. Material, Tack
No. 8, Bit. Ma serial , Crack
Pouring
No. 9, Bit. Material, Road Oil
No. 11, Emulsified Asphalt
Bid was signed by A. E. J. McManus,
non -collusion affidavit was in order,
and a l0io bid bond was submitted.
$ 2.50/ton
48.30/CY
47.60/CY
45.00/CY
$ 5,000.00
28,980.00
47,600.00
6,750.00
Bid was signed by Philip Ehrman, non -
collusion affidavit was in order, and
a 10% bid bond was submitted.
166.00/ton
24,900.00
.6950/gal.
13,900.00
.35/gal.
61,250.00
.7050/gal.
423,000.00
REGULAR MEETING
Rose Fuel & Materials, Inc.
513 E. Madison St.
South Bend, Indiana
No. 20, Portland Cement
Medusa Aggregates Co.
P. O. Box 5529
Lafayette, Indiana 47903
No. 13, Coarse Agg. #9
No. 14, Coarse Agg. #73
No. 15, Fine Agg.
Hass Concrete Products
24423 State Road 23
South Bend, Ind.
No. 17, Ready Mix Concrete,
Class A Limestone
No. 18, Ready Mix Concrete,
Class A Slag
No. 19, Ready Mix Concrete, Class B
No. 20, Portland Cement
Eckler-Lahey Lumber Co.
1406 S. Franklin
South Bend, Indiana
No. 20, Portland Cement
Walsh & Kelly, Inc.
24358 State Road 23
South Bend, Indiana 46614
APRIL 5, 1982
Bid was signed by R.-Boyd.Harwood,
non -collusion affidavit was in
order, and a certified check
was submitted.
$ 4.50/bag 13,500.00
Bid was signed by Rex F. Kepler,
non -collusion affidavit was in
order, and a 10% bid bond was
submitted.
3.35/ton 26,000.00
2.75/ton 13,750.00
2.20/ton 4,400.00
Bid was signed by Joseph F. Wagner,
non -collusion affidavit was in
order, and a 10% bid bond was
submitted.
48.30/CY
47.60/CY
43.40/CY
4.44/bag
28,980.00
47,600.00
6,495.00
13,320.00
Bid was signed by Peter H. Mullen,
non -collusion affidavit was in
order, and a 10% bid bond was
submitted.
4.52/bag 13,560.00
Bid was signed by Thomas 0..
Walsh, non -collusion affidavit
was in order, and a 10% bid
bond was submitted.
No.
1,
HAC
Surface #11
Limestone
21.25/ton
,212,500.00
No.
2,
HAC
Surface #11
B. F. Slag
21.45/ton
536,250.00
No.
3,
HAC
Surface #11
B.O.F. Slag
21.20/ton
106,000.00
No.
4,
HAC
Binder #8 or
#9
16.85/ton
168,500.00
No.
5,
HAC
Binder #11
18.25/ton
45,625.00
No.
6,
HAC
Base
16.85/ton
84,250.00
No.
7,
Bit.
Material,
Tack
175.00/ton
26,250.00
No.
8,
Bit.
Material,
Crack Pouring
0.85/gal.
17,000.00
No.
9,
Bit.
Material -
Road Oil
1.10/gal.
192,500.00
No.
10,
Bit.
Patch Material
25.50/ton
25,500.00
Rieth-Riley Construction
P. 0. Box 1775
South Bend, Indiana 46634
Bid was signed by Richard D.
Ruhlman, non -collusion affidavit
was in order, and a 10% bid bond
was submitted.
No.
1,
HAC
Surface
#11 Limestone
21.50/ton
215,000.00
No.
2,
HAC
Surface
#11 B.F. Slag
21.50/ton
537,,500.00
No.
3,
HAC
Surface
#11 B.O.F. Slag
21.50/ton
107,500.00
No.
4,
HAC
Binder
#8 or #9
17.00/ton
170,000.00
No.
5,
HAC
Binder
#11
18.00/ton
45,000.00
No.
6,
HAC
Base
15.80/ton
79,000.00
No.
10,
Bit.
Patch
Material
25.80/ton
25,800.00
255
REGULAR MEETING
APRIL 5, 1982
Arco Engineering Construction Bid was signed by William Zirkle,
705 S. Beiger Street non -collusion affidavit was in order,
Mishawaka,, Indiana and a 10% bid bons was submitted.
No.
1,
HAC Surface #11
Limestone
526.20/ton
262,000.00
No.
2,
HAC Surface #11
B.F.
Slag
27.70/ton
69,250.00
No.
3,
HAC Surface #11
B.O.F. Slag
27.00/ton
135,000.00
No.
4,
HAC Binder #8 or #9
19..25/ton
192,500.00
No.
5,
HAC Binder #11
20.00/ton
50,000.00
No.
6,
HAC Base
18.25/ton
91,250.00
No.
7,
Bit. Material, Tack
275.00/ton
41,250.00
No.
15,
Fine Agg.
2.45/ton
4,900.00
St. Joseph Materials Co.
60669 Orange Road
South Bend, Ind.
�-
No. 13, Coarse Agg. #9
No. 15, Fine Agg.
The Levy Company, Inc.
C[
P. 0. Box 540
Portage, Indiana 46368
No. 12 , Min. Agg. #2
No. 14, Coarse Agg. #73
No. 16, Coarse Agg. Crusher Run
Koch Asphalt Company
1510 Clover Road
Mishawaka, Indiana 46545
No. 7, Bit. Material, Tack
No. 8, Bit. Material, Crack
Pouring
No. 11, Emulsified Asphalt
Alternate to No. 9, Bit.
Material or Road Oil,
exception
SS-1 Dust Palliative
Bid was signed by R. D. Marrese,
non -collusion affidavit was in order,
and a 10% bid bond was submitted.
3.75/ton 30,000.00,
2.15/ton 4,300.00
Bid was signed by R. D. Marrese,
non -collusion affidavit was in order,
and a 10% bid bond was submitted.
6.75/ton
101,250.00
6.60/ton
33,000.00
6.25/ton
12,500.00
Bid was signed by David M. Yates,
non -collusion affidavit was in order,
and a 10% bid bond was submitted.
124.95/ton 18,742.50
.64/gala 12,800.00
.685/gal. 41,100.00
.20/gal.
Upon a motion made by Mr. Leszczynski, seconded by PZr. Hill and
carried, the above bids were referred to the Division of Transporta-
tion for review and recommendation.
APPROVE ADVERTISING FOR RECEIPT OF BIDS - TRAFFIC
CONTROL ON SAMPLE STREET AT TORRINGTON GATE
In a memorandum to the Board, Mayor Roger 0..Parent requested the
Board to authorize the installation of effective traffic controls
on Sample Street at the Torrington Gate in the interests of
pedestrian and motorist safety. Upon a motion made by Mr. Kernan,
seconded by Mr. Leszczynski and carried, the Board approved the
advertising for bids to accomplish the project.
ADOPTION OF RESOLUTION NO. 10, 1982 - DISPOSE OF OBSOLETE VEHICLE
RESOLUTION NO. 10, 1982
WHEREAS, it has been determined by the Board of Public Works
that the following vehicle is obsolete and deteriorated to
the point where repair costs would exceed its value:
Bureau of Cemeteries - 1970 Chevrolet Truck,
Serial No. CE140F133776
256
REGULAR MEETING
APRIL 5, 1982
WHEREAS, Chapter 186, Acts of 1967, of the Indiana General
Assembly, permits the sale of personal property no longer needed
or obsolete.
NOW; THEREFORE, BE IT RESOLVED by the Board of Public Works of
the City of South Bend that the above listed vehicle is
obsolete and not needed by the City of South Bend.
BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance
be authorized to scrap said vehicle and that it be removed
from the City Vehicle Inventory.
Adopted: April 5, 1982
ATTEST:
s/ Barbara J. Byers, Clerk
BOARD OF PUBLIC WORKS
s/ John E. Leszczynski
s/ Richard L. Hill
s/ Joseph E. Kernan
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above resolution was adopted.
ADOPTION OF RESOLUTION NO. 11, 1982 - SALE OF CITY -OWNED PROPERTIES
RESOLUTION NO. 11, 1982
WHEREAS, the Board of Public Works of the City of South Bend
has compiled a current detailed inventory of all real
property owned by the City of South Bend; and
WHEREAS, the Board of Public Works has reviewed said
inventory of real property and it finds that certain of
the parcels of real estate now owned by the City of South
Bend, are not necessary to the public use and are not set
aside by state and city laws for public purposes;*and
WHEREAS, the Board of Public Works now wishes to take the
necessary action to make it possible for the Board, in the
future to sell said parcels of real estate pursuant to State
Statutes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend, Indiana:
That the parcels of real estate owned by the
city contained in the following list are not
necessary to the public use and are not set
aside by state or city law for public purposes:
Address Deed No.
620 Clinton St. 740
125 E. Dayton 950
Adopted this 5th day of April, 1982.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above resolution was adopted.
APPLICATION FOR RECYCLING/TRANSFER STATION LICENSE TABLED
(THE PRAIRIE COMPANY)
Mr. Leszczynski advised that Mr. Curtis Crofoot, representing The
Prairie Company, 1100 Prairie Avenue, had submitted an application
for a recycling/transfer station license. Mr. Leszczynski
further stated that, under present licensing requirements, the
scrap yard license was the only license under which the recycling
operation would fall. Mrs. Katherine Barnard, Director of the
Neighborhood Code Enforcement Office, explained that she was
concerned because there was no opaque fencing around the yard
which faced public property, and she stated this was a requirement
1
257
REGULAR MEETING APRIL 5, 1982
under the scrap dealer's license. Mr. Curtis Crofoot stated
that all operations of the facility would be conducted inside
the building. Mrs..Barnard stated that there were two semi-
trailers parked outside the building near the front of the
yard for the collection of paper; however, she commented that
the area was clean and it appeared to be a neat operation. She
stated that there was some trash .and debris in the area near
Cotter Street which needed to be cleaned before she would submit
a favorable inspection report. Mr. Crofoot assured Mrs. Barnard
that he was in the process of cleaning the entire premises.. He
explained that he just acquired the property back in the fall
of 1981 and admitted that there was.a great deal of cleaning of
debris to be done. He again stated that all operations of the
recycling project would be accomplished.from within the building
and the recycled material would be loaded on the trucks also
from within the building. Mrs. Pfotenhauer stated that the
license ordinance requires opaque fencing and a buffer strip;
however, she felt that, if the operation was conducted totally
from inside the building, the building.itself would serve as
�- the buffer strip and fence to shield the operation from the
public. Mr. Hill explained to Mr. Crofoot that the scrap
�r dealer's ordinance presumes there will be storage of materials
and scrap metal outside of any buildings, and he did not feel
the licensing ordinance adequately addressed this particular
situation. Mr. Crofoot advised that he.has had state health
inspections conducted for the premises, and he explained that
vehicles would enter and exit the premises off Cotter Street.
Mr. Leszczynski stated that it appeared there would not be a
problem with litter and trash blowing into other areas because
the trucks would be loaded from within the building.
Mr. Hill stated that he did not feel the scrap dealer's ordinance
was drafted with this particular type of operation in mind. He
advised that the recycling operation did not involve piles of
trash and scrap metals being stored outside the building.. In
view of the fact that the Common Council must approve such
licenses after Board approval and because the Council did not
want the Board to waive or make any changes in the present
rules and regulations pertaining to such licensing, Mr. Hill
suggested that the Board discuss the subject in an informal
meeting with the Council at a future date before taking any
action on the application. Mr. Crofoot stated that he would
be available to attend such a meeting if need be. Upon a motion
made by Mr. Leszczynski; seconded by Mr. Hill and carried, the
license application was tabled pending discussion of the matter
with members of the Common Council.
APPROVE COMMUNITY DEVELOPMENT CONTRACT- BUREAU OF HOUSING
Upon a motion made by Mr, Leszczynski, seconded by Mr. Kernan
and carried, a Community Development contract with the Bureau
of Housing in the amount of $30,000.00 for a local homestead
project involving the purchase of additional vacant residential
structures not eligible for acquisition through the Federal
Homestead Program and the conveyance of these properties to
eligible applicants was approved.
APPROVE REQUEST TO HOLD INTENDED USE HEARING
ON REVENUE SHARING FUNDS
In a memo to the Board, City Controller Joseph Kernan requested
the Board's permission to hold an intended use hearing on the
expenditure of $35,000.00 in revenue sharing funds for the annual
spring clean-up program. He explained that the funds would be
used for the costs associated with the hauling of debris to the
landfill by contractor, and he was uncertain whether the amount
of $35,000.00 would be sufficient to cover the expenses. Upon
a motion made by Mr. Leszczynski, seconded by Mr; Hill and carried,
the request was approved and the date of April 19, 1982, set
for the public hearing.
258
REGULAR MEETING APRIL 5, 1982
APPROVAL OF TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following traffic control devices were approved:
INSTALL 2 HR. PARKING 6 AM - 6 PM BLOOD DONORS - South
side of the 200 block W. Navarre - west one-half block.
(extension of blood donors zone in east'one-half block)
REVISE TO 1 HOUR PARKING 531 N. Main St. (S.B. Medical Foundation)
REQUEST TO CONDUCT PARADE - HOPE CHAPEL CHURCH OF GOD
A letter was submitted to the Board from Pastor John A. Railton
of the Hope Chapel Church of God for permission to hold an annual
vacation bible school parade on Saturday, June 12, 1982, starting
at 1:00 p.m., and utilizing streets in the neighborhood of the
church bounded by Vernon, Marine, Indiana and Ewing. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the request was referred to the Bureau of Traffic and Lighting
and the Police Traffic Division for review and recommendation.
STATUS REPORT FILED - ABANDONED VEHICLE SALES
The Board was informed that, during the period of January 1, 1982,
through March 30, 1982, the city received $8,538.67 for the sale
of abandoned vehicles, $2,934.00 of which was received from the
vehicle owners for the towing and storage of the vehicles. The
balance of $5,604.67 was received from the actual sale of the
abandoned vehicles. It was noted that the towing and storage
bill from Hurwich Iron Company for that same time period was
$4,259.00. The Board commended Mrs. Katherine Barnard, Director
of the Neighborhood Code Enforcement Office, for her efforts in
helping to make the abandoned vehicle program a self-sufficient
one. Mr. Kernan stated that the Junk Vehicle Fund has been in the
red since prior to 1980.. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the report was filed.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS
A list containing 22 lots ordered cleaned by the Director of the
Neighborhood Code Enforcement Office was submitted. It was noted
that property owners had been advised to clean up the lots and
had failed to do so. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the environmental list was filed.
APPROVE LICENSE APPLICATION
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the license application of Robert B. Weymon, Jr., P. 0.
Box 2653, South Bend, Indiana, for a Rubbish and Garbage Removal
license was approved and referred to the Deputy Controller's
Office for issuance. It was noted that a favorable inspection of
the vehicle had been conducted by the Solid Waste Bureau.
APPROVE HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following handicapped parking permits were approved
and referred to the Deputy Controller's Office for issuance
Edward Tucker, 55582 Meadowview, S.B.
McClellan Wright, 125 Woodhill, S.B.
William H. Hughes (mother, Louisa), 19585 Palisade. S.B.
Shirley A. Stevens, 2013 Miami, S.B.
Wallace Harold, 1255 Fairington Circle 119, S.B.
Donald E. Smith, 65555 Kenilworth, Lakeville
Katherine Buzolich, 19940 Alou Ln., S.B.
Michael Jay Zonyk, 172 Concord, S.B.
Abe Zoss, 208 S. Tuxedo, S.B.
259
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REGULAR MEETING
FILING OF STREET LIGHT OUTAGE REPORT
APRIL 5, 1982
The report indicated a total of two outages for the period of
March 29 through April 1, 1982, Upon a motion made by Mr.
Leszczynski, seconded by Mr. Kernan and carried, the report
was filed.
APPROVAL OF CLAIMS
Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA
Consortium, submitted P. 0. No. 704 through No. 739 and recommended
approval. Chief Deputy Controller Sherrie L. Petz submitted
Claim Docket No. 5910 through No. 6240 and recommended approval.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the reports were filed and the claims approved.
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the meeting was adjourned at 10:15 a.m.
ATTEST:
Barbara J. Bye s, Cle
4J��n4E. Leszczy s i
Richard L. Hill
a
ph E . Kernan