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HomeMy WebLinkAbout03/29/82 Board of Public Works Minutes246 RF.MMAR MF.F.TTNG MARCH 29, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 29, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the March 22, 1982, regular meeting of the Board were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request to advertise to receive bids for two Fire Department pumpers and the filing of the environmental list of lots cleaned were added to the agenda'. OPENING AND.AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately 14 abandoned vehicles, 12 of which were valued at over $100 and all of which were being stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The follow- ing bids were opened and publicly read: Metal Resources 3113 S. Gertrude Vehicle No. South Bend, Ind. Kowalski Bros. 25958 Western South Bend, Ind. Hurwich Iron Co. 1610 Circle Ave. South Bend. Ind. 1. $24.00 $86.00 $49.80 2. 24.00 -- 50.00 3. 24.00 -- 49.80 4. 24.00 -- 49.80 5. 24.00 -- 47.98 6. 24.00 -- 47.98 7. 24.00 -- 49.80 8. 24.00 -- 47.98 9. 24.00 -- 47.98 10. 24.00 103.00 49.80 11. 24.00 -- 49.80 12. 24.00 77.00 49.80 13. 2.4.00 -- 42.80 14. 24.00 -- 5.00 Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following high bids were awarded: Metal Resources - Vehicle No. 14, $ 24.00 Total Bid: $ 24.00 Kowalski Bros. - Vehicle No. 1, $ 86.00 Vehicle No. 10, 103.00 Vehicle No. 12, 77.00 Total Bid: $266.00 Hurwich Iron - Vehicle No. 2, $ 50.00 Vehicle No. 3, 49.80 Vehicle No. 4, 49.80 Vehicle No. 5, 47.98 Vehicle No. 6, 47.98 Vehicle No. 7, 49.80 Vehicle No. 8, 47.98 Vehicle No. 9, 47.98 Vehicle No. ll, 49.80 Vehicle No. 13, 42.80 Total Bid: $483.92 247 C 4 REGULAR MEETING MARCH 29, 1982 AWARD BIDS - TRUCK CHASSIS AND MAINTENANCE GRADER (STREET DEPARTMENT Mr. Sean Watt, Director of the Division of Transportation, recommended that the Board award the bid of Western International in the amount of $109,518.00 for three tandem axle truck chassis and in the amount of $58,268.00 for two single axle truck chassis, including trades, as the low bid meeting specifications. Mr. Trutt also recommended that the Board award the bid of Reid -Holcomb, Inc. for the mainten- ance grader, in the amount of $31,950.00, including trades. It was noted that the bid of Reid -Holcomb was not the low bid; however, the bid of Tractor Equipment for the 850 Model Huber grader did not meet specifications in that the grader was not a current model and did not meet engine requirements. Mr. Leszczynski stated that bids for the above equipment for the Street Department had been received and opened by the Board on March 22, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids as recommended by Mr. Watt were awarded. AWARD BIDS - PARK DEPARTMENT EQUIPMENT AND VEHICLES Mr. Leszczynski advised that Mr. Ray Nemeth, Assistant Park Depart- ment Superintendent, had reviewed the bids received on March 22, 1982, for various lawn equipment, vans and a pick-up truck and was recommending that the following bids be awarded: Tom Wood Pontiac GMC 1 1982 3/4 Ton Van (with trade) $ 9,241.28 1 1982 1/2 Ton Van (with trade) 6,836.51 Town & Country Gates 1 1982 1/2 Ton 4-Wheel Drive Pick -Up Truck 9,039.07 (with trade) Stan & Ted's Lawnmower Shop 2 1982 Wheel Horse Model C-195 Riding Power Mowers (with trades) 6,600.00 Avenue Lawn & Garden, Inc. 2 1982 Bob Cat Rotary Mowers (with trades) 13,190.00 Summit Power Equipment Distributors 2 1982 Cushman 3-Wheel Turf Runabout (with trade) 7,823.46 1 1982 Greensaver Aerator Attachment 1,259.20 Illinois Lawn & Equipment 2 1982 Jacobsen Greens King IV Mowers (with trades) 14,539.80 1 1982 Cushman 3-Wheel Turf Truckster (with trade) 4,806.00 1 1982 Jacobsen Model 40 Blower 2,623.90 1 1982 Jacobsen Model 548-100 Seeder and attachment 3,981.00 1 1982 Jacobsen 7 Gang Mower (with trade) 7,449.60 Mr. James Seitz, Park Superintendent, explained that in all cases, except for the bid of Illinois Lawn and Equipment for the 1982 Jacobsen Greens King Mowers and the 1982 Jacobsen 7 Gang Mower, he was recommending the Board award the low bids. He further explained that the bid of Illinois Lawn and Equipment in the amount of $14,539.80 for the Jacobsen Greens King Mowers was $139.80 more than the bid of Summit Power Equipment for the Toro Greensmaster Mowers ($14,400.00); however, the maintenance people at the golf courses were not satisfied with the Toro Mowers because of problems experienced in the past with thatch build-up, the fact that only eight blades were available on the mower, and the height of the blades could not be set low enough to cut the greens. Mr. Seitz went on to explain that the bid of Illinois Lawn and Equipment in the amount of $7,449.60 for the Jacobsen 7 Gang Mower was also higher than the low bid of Roseman Tractor Sales by $921.60 for a Roseman 7 Gang Mower ($6,528.00) REGULAR MEETING MARCH 29. 1982 however, it was felt the Jacobsen Mower was more feasible and economical because maintenance on the blades would be less time consuming and costly since the Roseman Mower must be torn down completely to grind the reels at least two times a year. He also stated that the Park Department was not totally pleased with the performance of the Roseman Mowers in the past because there is a, tendence to slide on wet grass on hills -and slopes. Mr. Nemeth stated that another consideration was the fact that the Roseman units were not interchangeable with the department's present units. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above bids as recommended were awarded. APPROVE TEMPORARY STREET NAME CHANGES In a letter to the Board, Mayor Roger 0. Parent requested the Board to designate Ford Street in the vicinity of the West Side Democratic Club as Dyngus Boulevard and that Hill Street from Jefferson to Corby Boulevard be designated Solidarity Avenue on Monday, April 12, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT ADDENDUMS Ms. Betsy Harriman, Community Development staff member, explained that Board approval was being requested on Addendum No. II to the existing contract between the Community Development Department and the Hope Rescue Mission because of a change and revision in the items to be rehabilitated. She stated that, because bids for the repair work had come in at a lower cost than anticipated, a few additional repair items were added, one of them being the addition of smoke alarms. She stated that the original contract amount of $22,000.00 was not changed. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the addendum was approved. Ms. Harriman also requested Board approval on Addendum No. 1 to the current contract with the Economic Development and Redevelop- ment Department for the Section 108 loan activity. She explained that an additional allocation of $320,000.00 was received from the federal government. She stated that the original contract was in the amount of $1.6 million, and that Addendum No. I would increase the contract by $320,000.00. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above addendum was approved. APPROVE REQUESTS TO ADVERTISE TO RECEIVE BIDS Mr. Sean Watt, Director of the Division of Transportation, requested permission to advertise for the receipt of bids for loading and hauling debris from a designated location to the Shively Road Landfill. Mr. Leszczynski explained that the hauling of the debris was in conjunction with the annual spring clean-up program which would commence the week of April 19, 1982. He stated that it was felt the hiring of a firm to haul the debris would be more economical than using the Street Department trucks continually for that week. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved, and the date of April 19th set for the receipt and opening of bids. Mr. Watt also requested permission to advertise for bids for central hydraulic systems, dump bodies and the mounting of miscellaneous equipment on the three tandem and two single axle Western International cab and chassis just awarded by the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved, with a date of April 19th set for the bid opening. Fire Chief Timothy J. Brassell requested the Board to approve the advertising for bids of two 1500 GPM fire pumpers, said vehicles to be purchased through the General Obligation Bond Issue. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the re -guest was approved, and a bid date of April 26th was set. I J REGULAR MEETING MARCH 29, 1982 APPROVE SECRETARIES' DAY PROGRAM ON"RIVER BEND PLAZA Ms. Mikki Dobski, City Events Coordinator, requested the use of River Bend Plaza and the stage in front of Robertson's Depart- ment Store for a Secretaries' Day Program to be held from 11:30 a.m, to 1:30 p.m., on Wednesday, April 21, 1982. The Board was informed that the program would consist of a band, style show, presentation of awards and proclamation and a sack lunch provided by Robertson's. It was noted that, in the case of inclement weather, the program would be held in the lobby of the County -City Building. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE USE OF RIVER BEND PLAZA FOR DYNGUS DAY CELEBRATION Ms. Mikki Dobski, City Events Coordinator, also requested the Board's approval of the use of the Robertson's stage on Dyngus Day, April 12, 1982, for brief program. She advised that funds had been set aside for a band performance during the noon hour. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. APPROVE TEMPORARY MOBILE OFFICES (PENNY SAVER AND MEDOW LEASING Mr. Leszczynski stated that two requests for the use of temporary mobile offices had been submitted for Board approval. He noted that the Penny Saver Weekly Newspaper, 2102 South Michigan Street, was requesting the use of a 12' x 60' mobile office next to the existing building while repair work was being done to the existing structure. It was anticipated that the remodel- ing project would take six to nine months to complete. Mr. Leszczynski stated that electric heat and air conditioning would be provided within the mobile office. Mr. Ronn Medow, Medow Leasing Company, was requesting an extension for continued use of his temporary office on the lot at 221 West LaSalle to September 30, 1982, because of the economy and his not being able to spend the money needed to make the building a permanent structure including underground wiring. It was noted that the Board had approved the original request last year commencing August 1, 1981, through April 15, 1982. Mr. Leszczynski advised that the Bureau of Traffic and Lighting had no objections to the above temporary offices, and a review of the requests had also been conducted by the Building Department. Although not objecting to the extension for Medow Leasing Company, Mr. James Markle, Building Commissioner, questioned the difficulty of enforcing the building code if the mobile office was allowed to remain for an additional period. After due consideration, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request of the Penny Saver for a temporary mobile office through December, 1982, and the extension of the mobile office building at Medow Leasing through September 30, 1982, were approved and referred to the Building Department for the issuance of the appropriate permits. APPROVE SALE OF POPPIES - VETERANS OF FOREIGN WARS A request was received from George Grenert, Quartermaster for Post No. 1167 of the Veterans of Foreign Wars, 1047 Lincolnway East, for permission to conduct its annual Poppy Day sales on the city sidewalks on Friday and Saturday, May 28 and 29, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. 250 REGULAR MEETING MARCH 29, 1982 APPROVE SALE OF DAFFODILS - AMERICAN CANCER SOCIETY A similar request from Mr. Greg Dupuis, Area Director of the American Cancer Society, 212 South St. Peter Street, for permission to sell daffodils on April 2 and 3, 1982, as a method of raising funds and promoting hope and courage for cancer patients, was received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved for the sale of the . flowers on the public sidewalks throughout the city. APPROVE ST. JOSEPH RIVER RUN In a memo to the Board, Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the Board approve the request of the Michiaaa Watershed to conduct the annual St. Joseph River Run on Saturday, May 15, 1982, beginning at Leeper and Veterans Memorial Parks at 11:00 a.m, and 1:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved, and also approved was the closing to traffic of Riverside Drive from Lafayette through the park to Bartlett. It was noted that the closing of Bartlett Street from Michigan to Riverside Drive would be at the Police Department's discretion. APPROVAL OF TRAFFIC CONTROL DEVICES The Bureau of Traffic and Lighting recommended the approval of the following traffic control devices: RELOCATION OF NO PARKING - PASSENGER LOADING ZONES, NO PARKING - BUS ZONE 8 AM - 4 PM - East side of Greenlawn from McKinley to Colfax, N.P.P.L.Z., from McKinley south approximately 440' No Parking Bus Zone - from 440' south of McKinley to Colfax. REVISE TO 30 MINUTE PARKING 6 AM - 6 PM - South side of 2300-2400 Mishawaka Avenue. REVISE TO STOP SIGN - On York at Kern. REMOVE 15 MINUTE PARKING 6 AM - 6 PM - 402 E. South St. REVISE TO 2 HOUR PARKING 6 AM - 6 PM - East side of north one-half of 500 N. Michigan. REMOVE NO PARKING THIS SIDE - South side of 300 LaMonte Terrace. INSTALL NO PARKING - 719 N. Notre Dame Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above traffic control devices were approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 31 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE TITLE SHEET - KENSINGTON FARMS EAST P.U.D. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the title sheet for sanitary and storm sewer and street work on Bayswater Place, Stonehedge and Landsdown Streets in Section 3, Part 1 of Kensington Farms East P.U.D. was approved and signed. NJ REGULAR MEETING MARCH 29, 1982 APPROVE LICENSE APPLICATIONS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Secondhand Dealer's License application of the Light Owl, 529 Lincolnway West, was approved and forwarded to the Deputy Controller's Office for issuance. It was noted that favorable reports had been received from the Building Department, Fire Inspection Bureau and Bureau of Traffic and Lighting con- cerning the application. The Public Parking License application for the Quality Inn, 316 South St. Joseph, was approved upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following applications for Rubbish and Garbage Removal licenses were approved: John A. Barbara (6) 55400 Pine Road Jenkins' Painting Co. 635 N. Brookfield Elgy Hathcoy P. 0. Box 381 Paul Fannin 733 Blaine Clarence Taylor 1635 S. Franklin Sylvester Harris 505 E. Broadway It was noted that favorable inspections of the garbage removal vehicles had been conducted by the Solid Waste Bureau. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Marvin Jones, 1709 E. Fox, S.B. Michael Hodowaniec, 24074 Edison Rd., S.B. Gladys R. Ankney, 1701 N. Merrifield, Mish. Mrs. E. F. Goralczyk, 820 S. Jackson, S.B. Jose' L. Colon, 308 W. llth Corrine Amor, 1533.McPhereson, S. B. (daughter Billie Jo) Maurice Seger, 740 Marquette, S.B. Mae A. Krogh, 1917 Piedmont, S.B. Marguerite M. Curry, 1422 E. LaSalle, S.B. Frank Laskowski (daughter Rosemary Carroll) 538 E. Altgeld, S.B. Charles Davis (daughter Kristy), 310 Fairview, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 9 outages for the period of March 19 through 25, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. 252 REGULAR MEETING APPROVE CLAIMS MARCH 29, 1982 Mr. Elroy J. Kelzenberg, Director of the Michiana CETA Consortium, submitted P. 0. No. 674 through No. 703 and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 5406 through No. 5909 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:05 a.m. !« l n E. Leszcz ichard L Hill c os E. Kernan ATTEST: Barbara J. By rs, C rk