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HomeMy WebLinkAbout03/15/82 Board of Public Works Minutes231 REGULAR MEETING MARCH 15, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 15, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the March 8, 1982, regular meeting of the Board were approved as submitted. ADOPTION OF RESOLUTION NO. 9, 1982 - APPROVE LEASE OF STORYLAND ZOO Mr. Leszczynski stated that the Mayor had requested the Board to consider the lease of Storyland,Zoo to a not -for -profit corpora- tion. Mrs. Pfotenhauer explained that, under the new statutes regulating the disposal of city property, whether by sale or lease, the Mayor must approve its sale or lease and must designate a board to hold a public hearing on the advisability of leasing or selling any particular piece of property. Mr. Leszczynski announced that this was the public hearing to (� consider lease of Storyland Zoo. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mayor Roger 0. Parent asked that the Board consider leasing the facility to the Orphan Animal Care Facility, Inc., a not -for -profit organization dealing with the care of wild animals. Ile felt such a use would provide a good community service and utilize a facility that would otherwise remain vacant. He stated that negotiations were underway for lease of the facility and .that it was not the intent of the city to make money on the lease of the facility, but it was hoped the facility could be used at little or no cost to the City of South Bend. He stated that, at present, running water was available only during the summer months when the zoo would normally be open, and, if the facility was leased to Orphan Animal Care, arrangements would need to be made by the city for the supply of water for the winter and summer months. Mr. James Seitz, Superintendent of the Park Department, advised that the Park Board was interested in putting the facility to this particular type of use which would be compatible to the function of the zoo rather than allowing the facility to sit idle and deteriorate and become the object of vandalism. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the following Resolution No. 9, 1982, was adopted: RESOLUTION NO. 9, 1982 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has been designated by the Mayor as the body which gives notice, conducts hearings, and makes recommenda- tions as to the desirability of sale or lease of City owned property, pursuant to I.C. 36-1-11-3; and WHEREAS, the City of South Bend, Indiana, owns a facility known as Storyland Zoo which is located within the Rum Village Park in the City of South Bend; and WHEREAS, said zoo facility has been closed by the Board of Park Commissioners and is no longer operated for a public purpose due to lack of funding; and WHEREAS, the Board of Park Commissioners has continued to maintain the vacant facility in order to prevent deteriora- tion and vandalism of said facility and the Board of Park Commissioners does not intend to reopen the facility for a public purpose within the reasonably foreseeable future; and 232 REGULAR MEETING MARCH 15, 1982 WHEREAS, the Board of Park Commissioners believes that it is in the-City's best interest that the facility be occupied and maintained to prevent deterioration and vandalism of said facility; and WHEREAS, the Board of Public Works has given notice pursuant to I.C. 5-3-1 and has conducted a public hearing on the desirability of offering the Storyland Zoo facility for lease to a not -for -profit organization which will use and maintain said property. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That recommendation be made to the Mayor that the lease of said facility be approved. 2. That a lease for use and maintenance of said property be advertised and negotiated pursuant to I.C. 36-1-11. Adopted this 15th day of March, 1982. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk AWARD BID - GASOLINE AND FUEL OIL Mr. Leszczynski advised that Mr. Sean Watt, Director of the Division of Transportation, had reviewed the gasoline and fuel oil bids received and opened by the Board on March 8, 1982, and recommended that the following low bids meeting specifications be awarded: Berreth Oil, Inc. Regular Gasoline - Regular Gasoline - Unleaded Gasoline - Diesel Fuel No. 1 - Diesel Fuel No. 1 - Diesel Fuel No. 2 - Renco Oil Corporation transport tank wagon transport transport tank wagon transport Diesel Fuel No. 2 - tank wagon Pierceton Equipment Co., Inc. No. 4 Fuel Oil - transport MAC Oil Corporation d/b/a Circle Oil Co. Unleaded Gasoline - tank wagon $.905/gallon .950/gallon .935/gallon .946/gallon .996/gallon .880/gallon .929/gallon .7846/gallon 1.012/gallon Mr. Leszczynski stated that no recommendation was being made at this time for purchase of gasohol or regohol. Upon a motion made. by Mr. Leszczynski, seconded by Mr. Hill and carried the above low bids as recommended by Mr. Watt were approved and awarded. 11 233 REGULAR MEETING MARCH 15, 1982 APPROVE RIGHT OF ENTRY AGREEMENT AND CONSENT - STEEL WAREHOUSE CO. AND ASHLAND OIL COMPANY Mr. Leszczynski stated that approval by the Board of Works on a Consent Agreement between Steel Warehouse Co., by First Source Bank as Trustee, and Ashland Oil Company, was needed granting permission to Ashland Oil to enter onto property owned by the Trust for the purpose of excavating and removing con- taminated soil. As stipulated in the agreement, the City of South Bend would indemnify and hold harmless the Trust from any claims arising out of the excavation and removal, and would also provide legal defense if suit was brought against the Trust as a result of the work performed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Consent was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS Mr. Leszczynski stated that approval was requested on the follow- ing Community Development contracts: Redevelopment and Economic Development - for property (29 acquisition, relocation and clearance of the Monroe -Sample Development Area. Budget: $225,000.00 Neighborhood Code Enforcement - For demolition and clearance of 48 unsafe structures within Community Development strategy areas. Budget: $50,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts were approved. ADOPTION OF RESOLUTION NO. 8, 1982 - EXTEND INVITATION AND WELCOME TO INDIANA ASSOCIATION OF CITIES -AND TOWNS (1984 CONVENTION) RESOLUTION NO. 8. 1982 WHEREAS, the Indiana Association of Cities and Towns, of which the City of South Bend is a member, is a state-wide organization established for the purpose of assisting municipalities in Indiana in the operation of their respective governments; and WHEREAS, the Indiana Association of Cities and Towns conducts conventions each year throughout the State for the benefit of all its members, and the City of South Bend was pleased to have served as its host in 1979; and WHEREAS, the City of South Bend would again like to welcome the Indiana Association of Cities and Towns to South Bend in 1984 for the 84th Annual IACT Convention. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows: SECTION I. That a warm welcome be given to the Site Selection Committee of the Indiana Association of Cities and Towns in the hope that South Bend will again be honored to serve as host for the annual convention in 1984. SECTION II. That the City of South Bend is happy to offer its visitors excellent con- vention facilities, lodging, food and a relaxing atmosphere for the con- vention events. 234 REGULAR MEETING MARCH 15, 1982 SECTION III. That the citizens and the Administration of the City of South Bend pledge to do everything possible to insure a success- ful and enjoyable convention for all in 1984. SECTION IV. That the Administration extends its best wishes to all its TACT friends and looks forward to again having them join us in 1984. Dated: March 15, 1982 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST.: Barbara J. Byers, Clerk Mr. Kernan explained that the Site Selection Committee would be meeting in South Bend soon, at which time representatives of the city would make its presentation encouraging the I.A.C.T. to hold its 1984 convention in South Bend. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above resolu- tion was adopted. DESIGNATE DIRECTOR OF NEIGHBORHOOD CODE ENFORCEMENT TO ORDER CLEANING OF LOTS Mrs. Katherine Barnard, Director of the Neighborhood Code Enforce- ment Office, explained that the Board's procedure in the past regarding the environmental clean-up of lots has been to approve a list of properties determined to need cleaning following proper notice to property owners to clean same. She stated that, many times, the cleaning of the lots is held up for a week because approval of the Board is needed before the clean-up crews can begin work. She asked that the Board authorize her to proceed with the cleaning of these lots in order to expedite the clean-up. She stated that she would submit to the Board for its information lists of those properties which have been cleaned the week before. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Director of the Neighborhood Code Enforcement was designated to order cleaning of these lots after giving proper notice to the property owners. APPROVE REQUESTS TO ADVERTISE FOR BIDS - STREET DEPARTMENT TRUCK CHASSIS AND STREET MATERIALS, AND SALE OF ABANDONED VEHICLES Mr. Sean Watt, Director of the Division of Transportation, requested permission to advertise for the purchase of two.Tandem Axle Truck Chassis and street materials for the current maintenance season. Upon a motion made by Mr. Leszczynski, seconded by.Mr. Hill and carried, the request was approved, with sealed bids to be received and opened by the Board on April 5, 1982. Mrs. Katherine Barnard, Director of the Neighborhood Code Enforce- ment Office, also requested permission to advertise for the sale of approximately 14 abandoned vehicles, 2 of which were valued at under $100, and all of which had been towed and stored for the required period of time at the Hurwich Iron Impoundment Lot, 1610 Circle Avenue. It was noted that identification checks had been run on the vehicles for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the request was approved, with sealed bids to be received and opened by the Board on March 29, 1982. C1 235 REGULAR MEETING APPROVE ARMED FORCES DAY PARADE MARCH 15, 1982 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the request of the Department of the Navy, Naval and Marine Corps Reserve Center for an Armed Forces Day Parade to be held on May 15, 1982, starting at 9:00 a.m., at the rear of the Reserve Center at 1901 S. Kemble Avenue, utilizing a route in the vicinity of the Reserve Center. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY (125 EAST DAYTON�STREET) A request was received from Alfred Bolden, 129 East Dayton Street, inquiring into the possible purchase of a city -owned lot located at 125 East Dayton Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the various city agencies for a determination as to whether or not the property need be retained by the city for any reason. APPROVE RELEASE OF CONTRACTOR'S BOND - CHATEAU BUILDERS, INC, Mr. Ray S. Andrysiak recommended the Board release the Contractor's Bond of Chateau Builders, Inc, as requested. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Bond was released. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Catherine W. Allen, 413 S. Twyckenham, S.B. Stanley Kubisiak, 1930 Fox, S.B. Albert F. Tengelitsch, 1132 E. Bowman, S.B. Carl F. Krathwohl, 60724 Locust, S.B. Johnie Harris, 1126 Chalfant, S.B. George R. Robison, 1912 Thornhill, S.B. APPROVE LICENSE APPLICATIONS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following Secondhand Dealer License applications were approved and referred to the Deputy Controller's Office for issuance: The Vintage Shop 2309 Lincolnway West L-0, Inc. 2821 Sample It was noted that favorable reports had been received from the Police Department, Fire Inspection Bureau, Building Department and Bureau of Traffic and Lighting on the above applications. The following applications for Rubbish and Garbage Removal Licenses all containing a favorable inspection report signed by Loren Dyas of the Solid Waste Bureau, were also submitted for Board approval: Eddie Ivory Stanley Wroblewski 1302 Linden 2626 Poland Johnson Foulks Hurie Lee Hetteson 1626 Florence 1054 Georgianna Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above applications were approved and referred to the Deputy Controller's Office for issuance. 236 REGULAR MEETING FILING OF STREET LIGHT OUTAGE REPORT MARCH 15, 1982 The report indicated a total of 7 outages for the period of March 6 through 10, 1982. Upon a motion made by Mr. Leszczynski, seconded by 1.1r. Kernan and carried, the report was filed. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted P. 0. No. 611 through No. 656 and recom- mended approval. Chief Deputy Controller Sherrie L. Petz sub- mitted Claim Docket No. 4219 through No. 4831 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims and purchase orders were approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconced by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. E.atn. Leszc ki Richar Hill 6J�ie:�p_hE'.ernan ATTEST: Barbara J. Bye s, Cle