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HomeMy WebLinkAbout03/08/82 Board of Public Works MinutesREGULAR MEETING MARCH 8, 1982 223 L The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 8, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the minutes of the March 1, 1982, regular meeting of the Board were approved as submitted. OPENING OF BIDS - GASOLINE A14D FUEL OIL This was the date set for receiving and opening sealed bids for the city's gasoline and fuel oil needs for 1982. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Pierceton Equipment Co., Inc. Bid was signed P. 0. Box 233 non -collusion Laketon, Ind. 46943 and a 107o bid Regular Gasoline - 350,000 gallons Unleaded Gasoline - 650,000 gallons Diesel Fuel - 260,000 gallons No. 1 Diesel No. 2 Diesel No. 4 Fuel Oil - 200,000 gallons Renco Oil Corporation P. 0. Box 1077 604 South Scott South Bend, Ind. 46625 by Phillip A. Flinn, affidavit was in order, bond was submitted. .9896 1.0246 1.0863 .9563 .7846 Bid was sigend by Rick E. Newman, non -collusion affidavit was in order, and a 10% bid bond was submitted. Regular Gasoline - 50,000 gallons $ .988 Unleaded Gasoline 564,000 gallons 1.02 Fuel Oil No. 1 - 189,000 gallons 1.113 .Fuel Oil No. 2 .929 Berreth Oil, Inc. Bid was signed by Dennis Berreth, 1301 Wes.t.6th Street non -collusion affidavit was in order, Mishawaka, Ind. 46544 and 10% bid bonds were submitted ($36,000 for diesel fuel and $125,000 for gasoline) Transport Regular Gasoline $ .905 Transport Diesel Fuel No. 1 .946 Transport Diesel Fuel No. 2 .880 Transport Unleaded Gasoline .935 Transport Gasohol 1.02 Tankwagon Regular Gasoline .950 Tankwagon Diesel Fuel No. 1 .996 Tankwagon Diesel Fuel No. 2 .930 Smith Petroleum, Inc. Bid was signed by Lonnie Wilson, P. 0. Box 5034 non -collusion affidavit was in order, 2920 Connett Avenue and a 10% bid bond was submitted. Fort Wayne, Ind. 46895 Regular Gasoline - 350,000 gallons $ .919 Unleaded Gasoline - 650,000 gallons .951 Diesel Fuel - 260,000 gallons No. 1 Diesel .9715 No. 2 Diesel .9015 No. 2 Heating .9015 Gasohol - 100,000 gallons 1.0340 Regohol 1.008 224 REGULAR MEETING MAC Oil Corporation d/b/a Circle Oil Co. 2020 West 6th Street Mishawaka, Ind. 46544 MARCH 8, 1982 Bid was signed by John W. Doster, non -collusion affidavit was:in order, and a 10% bid ,bond was submitted. Regular Gasoline - 350,000 gallons Transport - 300,000 gallons Tankwagon - 50,000 gallons Unleade-d Gasoline - 650,000 gallons Transport - 650,000 gallons Tankwagon - As requested Diesel Fuel No. 1, Heating Oil No. Transport - 15,000 gallons Tankwagon - 5,000 gallons Diesel Fuel No. 2, Heating Oil No. Transport - 215,000 gallons Tankwagon - 25,000 gallons $ .922 .982 .952 1.012 1 1.039 1.109 2 .905 .965 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Division of Transporta- tion for review and recommendation. OPENING AND AWARD OF BID - LEASE RENTAL OF BROW14FIELD PARK This was the date set for receiving and opening sealed bids for the lease rental of a parcel of property located at the northwest corner of Angela and Riverside, more commonly known as Brownfield Park, in accordance with Resolution No. 5, 1982, adopted by the Board of Works on February 10, 1982. The clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bid was opened and publicly read: Lock Joint Tube Company - Initial 20-Year Term $150.00/mo. 1400 Riverside Drive First Renewed Term (15 yrs.) 225.00/mo. South Bend, Ind. Second Renewed Term (15 yrs.) 300.00/mo. Mr. Leszczynski advised that the city's lease offerin price as established by a joint appraisal of the property was 150.00 per month and the following specifications must be met: (1)-The use of said property will be only those uses permitted by the Zoning Code in a "D" Light Industrial zoning; (2) No structures shall be constructed without prior approval of the city; and (3) No more than 38% of property shall be utilized for industrial purposes, with the remaining 62% being maintained as landscaped area. Mrs. Pfotenhauer advised that, following a brief review of the bid, it appeared to be in order and in accordance with the specifications; however, she asked that the Board allow a final review of the bid as it pertained to the monthly rental prices for the first and second renewed terms of 15 years each. Councilman John Voorde asked about the rental amounts for the subsequent two 15-year terms. He wondered if the figures for those renewal periods should be based upon an appraisal done just prior to the time period. Mr. Hill stated that he felt the $150.00 per month rental figure, which was the city's offering price, would be a reasonable return for the full term of the lease including the two 15-year periods. He referred to the appraisal which was conducted jointly by R. E. McCloskey and Jerome E. Michaels which indicated that the required monthly payment to yield 15% over a 50-year lease period on an investment of $12,000 was $148.23. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the bid of Lock Joint Tube Company was accepted subject to a final review by the Legal Department prior to drafting the appropriate documentation to be presented to the Common Council for;action at its next regular meeting. 225 REGULAR MEETING MARCH 8, 1982 OPENING AND AWARDING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately,21 abandoned vehicles, all of which were valued at over $100 and were being stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. Steve & Gene's Rubin's Auto Parts Kowalski Bros. 1610 Circle Ave. 3109 S. Gertrude 23921 Western Ave. 25958 Western South Bend, Ind. South Bend, Ind. South Bend, Ind. South Bend, Ind. No. 1 $ 57.80 $ 35.00 -- No. 2 -- 45.00 -- No. 3 59.80 45.75 -- $121.00 No. 4 57.80 45.00 $ 66_95 No. 5 57.80 40.00 76.00 No. 6 -- 40.00 -- -- �' No. 7 -- 35.00 -- -- (� No. 8 25.00 40.00 128.28 121.00 No. 9 57.80 35.00 -- -- No. 10 57.80 40.00No. 11 57.80 35.00 76.00 No. 12 57.80 35.00 -- No. 13 57.80 -- -- No. 14 57.80 25.00 -- No. 15 233.79 388.00 482.82 211.00 No. 16 57.80 35.00 -- No. 17. -- -- -- 152.00 No. 18 57.80 35.00 -- 111.00 No. 19 57.80 40.00 -- No. 20 57.80 35.00 -- 76.00 No. 21 57.80 35.00 -- -- Metal Resources Richard Heim A-1 Auto Parts Clifford Clifton 3113 S. Gertrude 802 S. Carlisle 2014 S. Lafayette 1405 Ohio Street South Bend, Ind. South Bend, Ind. South Bend, Ind. Walkerton, Ind. No. 1 $ 26.00 -- -- -- -- No. 2 26.00 -- -- -- No. 3 26.00 -- -- $152.00 $ 77.00 No. 4 26.00 -- -- -- -- No. 5 26.00 -- -- -- No. 6 26.00 -- -- -- No. 7 26.00 -- -- -- No. 8 26.00 -- -- -- 107.00 No. 9 26.00 -- -- -- No. 10 26.00 -- -- No. 11 26.00 -- -- -- No. 12 26.00 -- -- -- No. 13 26.00 -- -- -- No. 14 26.00 -- -- 127.00 107.00 No. 15 26.00 $381.88 $238.00 177.00 127.00 No. 16 26.00 -- -- -- No. 17 26.00 120.88 -- -- No. 18 2.6.00 -- -- -- 65.00 No. 19 26.00 -- -- -- No. 20 26.00 -- -- -- No. 21 26.00 -- -- -- -- Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Neighborhood Code Enforce- ment Office for review and recommendation. Following that review, upon a motion made by Mr., Leszczynski, seconded by Mr. Hill and carried, the following high bids were awarded: 226 REGULAR MEETING Hurwich Iron Co. No. 1 $ 57.80 No. 9 57.80 No. 10 57.80 No. 12 57.80 No. 13 57.80 No. 16 57.80 No. 19 57.80 No. 21 57 .80* MARCH 8, 1982 Steve & Gene's Rubin's Auto Parts Kowalski Bros. No. 2 $ 45 .00 * No. 4 No. 6 40.00%1 No. 8 No. 7 35.00* No.15 Clifford Clifton No. 3 $152.00 No. 14 127.00 $ 66.95 No. 5 $ 76.00 128.28 No. 11 76.00 482.82 No. 17 152.00* No. 18 111.00* No. 20 76.00 Total Artlount of Vehicles Awarded: $2,030.45 *Following the above bid awards, it was learned that Vehicles Nos. 2, 6, 7, 17, 18 and 21 were claimed and returned to their owners. Mr. Hill and Mr. Kernan commended the Neighborhood Code Enforcement Office for its prompt handling of the abandoned vehicles thus enabling the receipt of bids for those cars not claimed and.thereby saving the city money on daily storage rates.. APPROVAL OF PROPOSED ALLEY VACATIONS (VIRGINIA TUTT AND RIVER PARK BRANCH LIBRARIES) Mr. Bruce Bancroft, Attorney at Law, First Bank Building, advised that he was the attorney representing the petitioner, the South Bend Public Library, in the proposed vacation of the following two alleys: (1) North -south alley bounded by Mishawaka. Avenue on the north; 21st on east; 20th on west; and first east - west alley south (River Park Library Branch) (2) East -west alley bounded by Miami on East; Ewing on south; Fox on north; and first north -south alley west of Miami (Tutt Library Branch) He introduced Mr. Don Napoli, Library Director, and Mr. Phil Cartwright, architect.with the LeRoy Troyer firm in Mishawaka. He stated that the proposed vacations were a result of the development of four new library branches which were proposed to be built around the city, two of those branches being constructed in the River Park area and at the northwest corner of Miami and Ewing. He further stated that the vacation of the two alleys had been discussed with the manager of the city's Bureau of Traffic and. Lighting and changes were made in the configuration of the sites. He advised that, in the case of the library branch in the River Park area, property would be set aside for vehicular turning movement. Mr. Leszczynski stated that favorable comments had been received from the Community Development Department, Area Plan Commission and Engineering Department concerning the proposed vacation of the alley in the River Park area; however, a.stipula- tion of such vacation would be the dedication of additional right- of-way to allow traffic to make a turn movement either to the right or to the left from that portion of the north -south alley which would remain public right-of-way. He noted that Mr. Bancroft had stated this would be accomplished. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the public hearing on the River Park alley vacation was closed,.and a favorable recommendation forwarded to the Common Council for its consideration when taking final action on the vacation. Mr. Leszczynski advised that favorable comments had also been received from the Community Development Department, Area Plan Commission and Engineering Department concerning the proposed vacation of the east -west alley in the vicinity of Miami and Ewing Avenue with the same stipulation that additional right- of-way be dedicated to allow for a sufficient turn movement from 0 227 REGULAR MEETING MARCH 8, 1982 that portion of the alley which would remain public right-of-way. Mr. Bancroft assured the.Board that this would be done; however, the library had not as yet been able to acquire all the necessary property at that location. He stated that, when possession of the land was obtained, the requested right-of-way would be dedicated. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, a favorable recommendation was forwarded to the Common Council, subject to the dedication of the necessary right-of-way to allow a turning radius, which dedication would take place when possession of the property was obtained by the library. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - SUMMER CLEAN-UP PROGRAM ($11,000.00) This was the date set for holding a public hearing on the proposed use of revenue sharing funds in the amount of $11,000.00 during the calendar year 1982. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that this was the public hearing on the proposed use of revenue sharing (� funds in the amount of $11,000.00 for the 1982 Summer Clean -Up Program to be undertaken by the Neighborhood Code Enforcement Q crews. In accordance with guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. It was noted that a letter in support of the use of the funds for the clean-up operation was received from the Harvest House Legislative Commission. [ - I APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION AND WAIVER OF LIEN - FIRST BANK CENTER PROJECT (RITSCHARD BROTHERS. INC.) Mr. Leszczynski stated that Ritschard Brothers, Inc. had submitted its Certificate of Substantial Completion and Waiver of Lien'for work done on the First Bank Center project in accordance with its contract for grading and shaping. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Substantial Completion was approved and the Waiver of Lien filed. ADOPTION OF RESOLUTION NO. 7, 1982 - WRITE-OFF OF UNCOLLECTIBLE AMBULANCE ACCOUNTS RESOLUTION NO. 7, 1982 WHEREAS, the City of South Bend through its Emergency Medical Services Department, furnished ambulance services to the persons listed on the attached documents; and WHEREAS, these persons have been charged for the. emergency services that were provided by the City of South Bend; and WHEREAS, the charges have not been paid to the City of South Bend, after at least three notices were sent to the person who received the services; and WHEREAS, American United Systems Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful, and REGULAR MEETING MARCH 8, 1982 WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works desires to write off the accounts listed on the attached documents; and NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the accounts listed on the attached documents totaling $42,008.18 be written off the accounts receivable of the City of South Bend as uncollectible. Dated this 8th day of March, 1982. Attest: s/ Barbara J. Byers, Clerk CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/ Richard L. Hill s/ Joseph E. Kernan s/ John Leszczynski Assistant Fire Chief Richard Switalski advised that the amount of $42,008.18 appeared to be considerable for write-off as uncollectible; however, he stated that the amount covered the period of November, 1978, through December of 1980. He hoped that the amount of write- off for 1981 would be considerably less because of the newly established procedure and the services provided by the collection agency. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Resolution No. 7, 1982, was adopted. REQUEST TO PURCHASE CITY -OWNED PROPERTY - FIRE STATION AT WALNUT AND THOMA.S STREET A request was received from S. Lawrence Webb, Executive Director of the Concerned -Affected -Interested Citizens of South Bend, inquiring into the possibility of purchasing the city -owned fire station located at the corner of Walnut and Thomas Streets. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried the request was referred to the various city agencies for a determination as to whether or not the property need be retained for any reason. APPROVE PARADE REQUEST - JUSTICE AND PEACE CENTER (MARCH 25, 1982) A request was received from Sister Susan Kintzele, Director of the Justice and Peace Center, for permission to conduct a parade utilizing the city sidewalks on Thursday, March 25, 1982, in memory of the second anniversary of the assasination of Archbishop Romero of El Salvador. The proposed route utilized Michigan Street to Main, to Washington and then to Chapin and on to Thomas Street where the parade would end at St. Stephen's Church. It was noted the march would begin at 5:00 p.m. from St. Joseph's High School at Angela and Michigan Street. The Board expressed concern for the safety of the participants, especially along Michigan Street where the sidewalks were narrow and were still snow covered and slippery. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and the matter referred to the Bureau of Traffic and Lighting to coordinate the activity. Mr. Leszczynski asked Sister Kintzele to coordinate final details with the Bureau of Traffic and Lighting and -.the Police Traffic Division with the safety of the participants in mind and perhaps utilizing another route if the Michigan Street route was determined too dangerous. 1 229 REGULAR MEETING MARCH 8, 1982 APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request was received from the Neighborhood Code Enforcement Office for permission to have city environmental crews clean the following lots within the city: 517 Blaine 708 W. LaSalle 607 Blaine 1127 N. Johnson 123-125 East Broadway 1715 Dunham 1134 McCartney Clemens No. of Linden Ave. 614 S. St. Joseph It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved. APPROVE LICENSE APPLICATIONS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Secondhand Dealer's License application for Britton Knowles, 802 East LaSalle, was approved and referred to the Deputy Controller's Office for issuance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following license applications for Rubbish and Garbage Removal were approved and referred to the Deputy Controller's Office for issuance: Nathanial Greer, 1602 Sibley,, Sylvester Mullins,' 115 S. Cherry Metro Waste - 54115 Butternut Rd. (7 vehicles) It was noted that favorable reports had been received from the Police Department, Fire Inspection Bureau, Building Department and Bureau of Traffic and Lighting on the Secondhand Dealer's License application of Britton Knowles, and the vehicles used for hauling rubbish and garbage for the above applicants of Rubbish and Garbage Removal Licenses had been inspected by Loren Dvas of the Solid Waste Bureau and were found to be in order. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Natalie Szymczak, 5010 Bloomfield, S.B. Margaret B. Humphrey, 609 Napoleon, S.B. Lowell D. Green, Sr., 228 W. Lawrence, Mish. Lynn 11. Dee, 804 Prairie, S.B. George J. Zach, 1122 N. Frances, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Lykowski Construction Company, Inc., 21707 West Ireland Road, was filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of three outages for the period of February 28 through March 3, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE RELEASE OF CONTRACTOR'S BOND TAYLOR CON'STI,UCTION CO. Mr. Ray S. Andrysiak recommended the Board release the Contractorts. Bond of Taylor Construction Company. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bond was.released. 230 REGULAR MEETING MARCH 8. 1982 FILING OF HUMANE SOCIETY MONTHLY REPORT FOR FEBRUARY The report indicated 41 other animals for February. The yearly a motion made by Mr. carried, the report w APPROVAL OF CLAIMS a total of 326 dogs handled, 101 cats, and a total of 468 animals during the month of total as of February 28th was 850. Upon Leszczynski, seconded by Mr. Hill and as filed. Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted P. 0. No. 589 through No. 610 and recom- mended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 3698 through No. 4218 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the reports were filed and the claims and purchase orders were approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:25 a.m. r L hn E. Lesz ki ichard L. Hill �eph E. Kernan ATTEST: Barbara J. Byers, C1 k [1 [l