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HomeMy WebLinkAbout02/16/82 Board of Public Works Minutes204 FEBRUARY 16, 1982 REGULAR MEETING The regular meeting of the Board of Public Works was convened at 9:30 a.m., on.Tuesday, February 16, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETINGS APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of February 1, 1982, were approved as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the special meeting of February 10, 1982, were approved as submitted. OPENING OF BIDS - BENDIX DRIVE SIGNALIZATION PROJECT February 15, 1982, was the date for receiving and opening sealed bids for the Bendix Drive Signalization Project. Because of the change in the regular Board meeting date as a result of Presidents' Day being celebrated on February 15th, the bids were received prior to the 9:30 a.m. deadline and held in the Board office until this time. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Delp Electric, Inc. Bid was signed by Rex A. Nifong, 7843 Lilac Road non -collusion affidavit was in Plymouth, Indiana order,"and a 5% bid bond was submitted. $185,262.96 Arrow Electric Bid was signed by Harold Markward, 51160 Bittersweet Road non -collusion affidavit was in Granger, Indiana order, and a 5% bid bond was submitted. $198,248.60 Morse Electric Co. Bid was signed by Brett S. Morse, 712 North Niles Ave. non -collusion affidavit was in South Bend, Indiana order, and a 5% bid bond was submitted. $163,952.55 Mr. Leszczynski noted that the engineer's estimate for the project was approximately $197,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Bureau of Traffic and Lighting and the Engineering Department for review and recommendation. APPROVE MASSAGE ESTABLISHMENT LICENSE - 519 E. JEFFERSON BOULEVARD Mr. Leszczynski advised that Ms. Evelyn Erika Mays, d/b/a L'Image Classique, 519 East Jefferson Boulevard, had applied for a renewal of her 1981 license for a massage establishment at the above address. He noted that, in accordance with the ordinance governing such establishments, a public hearing must be scheduled for the purpose of determining whether or not there were any objections to the establishment. Mr. Leszczynski stated that favorable recommenda- tions for the issuance of the license had been received from the Police Department, Fire Inspection Bureau, Building Department and Bureau of Traffic and Lighting. Ms. Georgia Luks, attorney for Ms. Mays, was in attendance. No objections or remonstrances to the continued operation of the massage establishment were received. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the public hearing was closed and the license was approved. M REGULAR MEETING FEBRUARY 16, 1982 APPROVE INTENDED USE OF REVENUE SHARING FUNDS February 15, 1982, was the date set for holding a public hearing on the proposed use of revenue sharing funds in the amount of $1,500,000.00 for police and fire pensions; however, because the regular meeting of the Board of that date was rescheduled to February 16th, the hearing was held at this time. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. APPROVE STANDARD ROUTES FOR FUTURE ROAD RUN REQUESTS Q Mr. Leszczynski advised that the Board has, for several years, been confronted with numerous requests from organizations to conduct road runs and races within the city limits. He stated that several factors must be considered by the city when approving the numerous routes submitted: safety of the participants is most important and, because of this, many times additional manpower is needed at critical intersections and points along the route where traffic is heavy or there is danger to the runners. He advised that, because of the present financial problems being faced by the city, the Bureau of Traffic and Lighting and the Police Traffic Division have requested the Board to give considera- tion to the establishment of three standard routes which would be utilized for all future road run requests, these standard routes being the safest for the runners and posing the least amount of problems for vehicular traffic. Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting stated that, basically, all the races held during the past year utilized the river corridor route along Riverside Drive or North Side Boulevard, or the route around Rum Village, with the exception of two of the races. He stated that, in these cases, a number of officers were required to man various intersections and points along the route because of the safety problem posed and the route used. He stated that, in one particular race, 31 police officers were used to man the race. He expressed concern over the safety problems associated with the runs that are held on a timed event, explaining that the runners are timed in crossing the finish line and it would be very easy for an accident to occur if only one vehicle entered the path of the race. He referred to a map outlining the three standard routes as proposed: ^1. The northerly route (Pinhook), starting or ending at Pinhook Park utilizing Riverside Drive to Leeper Park (4 personnel needed to man race). ^2. The easterly route (Howard Park), starting or ending at Howard Park utilizing North Side Boulevard to about 21st Street (4 to 5 personnel needed to man race). *3. The southerly route (Rum Village), starting or ending in Rum Village Park and utilizing various surrounding streets (2 personnel at minimum and 6 personnel at maximum needed to man race). %Subsequent to Board meeting, certain modifications in the above routes were made by the Bureau of Traffic and Lighting. 206 REGULAR MEETING FEBRUARY 16. 1982 Mr. Wadzinski explained that the routes as proposed range from a length of five miles to 15 or 20 miles, and he stated that the Rum Village route was the most versatile with many options available because of the park area to be used and the surrounding streets. Mr. Hill wondered what the city's policy would be in handling requests or particular groups wanting to hold neighborhood runs for any reason. Captain Thomas Gargis of the Police Traffic Division stated that, if a request was received for a specific. reason to hold a run or race in a particular neighborhood or some other area than the above three routes, the request would be reviewed and a charge possibly made for additional manpower if it was needed. Mr. Hill emphasized that the Board would not want to automatically disapprove such requests, but wanted to consider the possibility of utilizing a route requested by the sponsoring organization if it was determined the route was basically safe and additional expenses would not be incurred for manpower. Mr. Wadzinski cautioned that the city might be subjecting itself to a situation that may not be as safe as it could be if one of the above three routes was not utilized. Mr. Thomas Burzynski, a representative of the March of Dimes which traditionally holds a Superwalk every year, questioned whether or not the policy would apply to walk-a-thons. Mr. Wadzinski stated that the walk-a-thons and bike-a-thons are usually not timed events and the participants normally utilize the sidewalks wherever possible and obey traffic signals. Therefore, such requests would not be affected, and any routes submitted would be reviewed. A representative from the YMCA spoke in reference to the Broadway Christian Parish road run held last year, and questioned whether the city officials were mostly concerned about safety factors at the start or finish of these types of races. Mr. Wadzinski stated that safety along the entire route must be considered; however, the start and finish of the races were most critical because any time there is an interruption of vehicular flow, there is a risk of an accident occurring. Captain Gargis stated that, in past years, no problems have been encountered with the Broadway Christian Parish race; however, numerous inter- sections are used which must be manned. Mr. Wadzinski pointed out that he was concerned primarily about the finish lines of these races and stated that they would be closely reviewed and monitored. Captain Gargis explained that an average cost of between $12 and $13 per hour per officer on duty is incurred. Mr. Wadzinski stated that, when possible volunteers are used; however, there is a problem in utilizing volunteers because many times they do not show up. Captain Gargis explained that the Civil Defense people, REACT and Weather Watch have provided the city with invaluable assistance in the past. Mr. Dean Reinke from the St. Joseph's Hospital Sports Medicine Program, commended Mr. Wadzinski and Captain Gargis for their help in the past and also that of the volunteer groups. He stated that his organization has identified a possible 24 races which could be held in the community, and he felt a standard route would be helpful since it appeared such requests would be increasing. He stated that the Sports Med Program sponsored a race last year and over 1,600 runners participated. He referred to the Michiana Lung Run 'which is held each year which, last year, involved over 1,000 runners. He appreciated the financial problems posed to the city as a result of these races and understood that safety was a most important factor which must be taken into consideration. Mr. Wadzinski pointed out that re-constructionwork would be starting in the spring on the Colfax Bridge which would mean only two bridges left open running into and out of the downtown area. He stated that no deviation from the Howard Park route would be permitted which would cross one of those two bridges remaining open. Ms. Kathy Peas from the American Lung Association stated that this year would be the fourth year for the annual Michiana Lung Run, and her group was impressed with the cooperation it had 1 ME REGULAR MEETING received from city officials. She the standard routes being proposed of her organization in any way it stated that and offered could. FEBRUARY 16, 1982 she supported the assistance Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the public hearing was closed and the aforementioned three routes were approved for future road run requests. FILING OF IRREVOCABLE LETTER OF CREDIT LaFREE EXCAVATING (PRAIRIE AVENUE SANITARY SEWER PROJECT) Mr. Leszczynski advised that LaFree Excavating Company had submitted an Irrevocable Letter of Credit in the amount of $800.00 because a repair problem on the Prairie Avenue Sewer Project which could not be corrected until spring. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Letter of Credit was accepted and filed. G) APPROVE COMMUNITY DEVELOPMENT CONTRACTS �- The following Community Development contracts were submitted for Board approval: Southold Heritage Foundation - administration of rehabili- tation loan programs for lower income residents of the West Washington Historic District, and moderate and middle income residents in the near west side area. Budget: $45,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above contract was approved. Economic and Redevelopment Department - completion of acquisition, relocation and clearance activities associated with Century Mall. Budget: $209,100.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contract was approved. Addendum to Neighborhood Code Enforcement contract - providing funds for neighborhood clean-up of 480 sites within six Community Development areas. Total budget of $67,200.00 not amended; however, personnel costs to be increased to $65,131.00 from $62,146.00 with non -personnel costs being reduced to cover increase. Mrs. Collenn Rosenfeld, Community Development Director, explained that, when the budget was originally approved, it was anticipated execution of the contract would begin in July of 1981. She stated that, because of the annualization of all Community Development activities, the contract was not started until January 1, and additional funds were needed from the non - personnel account to take care of increased salary rates. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above addendum was approved. APPROVE REQUEST TO ADVERTISE FOR BIDS - GASOLINE AND FUEL OIL Mr. Sean Watt, Director of the Division of Transportation, requested approval for the advertising of sealed bids for the city's supply of gasoline and fuel oil for the forthcoming 12 months. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the request was approved, with sealed bids to be received by the Board on March 8, 1982. OR REGULAR MEETING FEBRUARY 16, 1982 APPROVE EMERGENCY FLASHING OPERATION - LINCOLNWAY EAST AND MIAMI Mr. Leszczynski explained that the Bureau of Traffic and Lighting and the Indiana Department of Highways recommended the change of the emergency flashing operation from amber flash on Lincolnway East and red flash on Miami to an all red flash for all three directions. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE REMOVAL OF STREET LIGHTS - BEACON HEIGHTS APARTMENTS Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended removal of nine 7,000 L, MV, OH, WP street lights in the Beacon Heights Apartment area because of the vacation of the internal street system, at a savings to the city of $481.68 per year. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE HANDICAPPED PARKING DESIGNATION - 1812 S. MICHIGAN STREET The Bureau of Traffic and Lighting recommended the installation of handicapped parking during the winter months in front of 1812 South Michigan Street because of the extreme difficulty encountered in parking in front of the residence by a handicapped individual as a result of limited on -street parking from local business establishments. Further, that the resident is unable to enter her property from the rear during the winter months because of the snow blocking the alley. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request for handicap parking at 1812 South Michigan Street was approved during the winter months only, except when snow emergencies are declared. APPROVE VARIOUS LICENSE APPLICATIONS Mr. Leszczynski noted that a renewal application for an Open Air Stand License had been received for the Dawg House, 2015 Western Avenue, and the Pretzel Palace on River Bend Plaza. He advised that favorable reports had been received from the Health Department and the Neighborhood Code Enforcement Office concern- ing issuance of the license. Mr. Hill advised that the license for the Pretzel Palace should contain the same restriction as in prior years; that is, the city reserves the right to cancel the license at any time provided two weeks' notice is given to owner of the stand, and that the license is issued on a month -to -month basis. Also being submitted were Secondhand Dealer's License applications for the This and That Shop, 1342 Lincolnway West; Jill's Place, 529 E. LaSalle; and Frances J. Billings, 520 West Western Avenue. Mr. Leszczynski advised that favorable reports had been received from the Police Department, Fire Inspection Bureau, Building Department and Bureau of Traffic and Lighting. Also submitted were applications for Rubbish and Garbage Removal licenses for Joseph Morrow, Jesse Foree and Wilford Smith, all applications being approved for issuance by the Solid Waste Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request was received from the Neighborhood Code Enforcement Office for permission to have city environmental crews clean the following lots within the city: 603 E. Dayton 813 E. Washington 2216 W. Hillside 1825 S. Pulaski 1100 Prairie 1 E, REGULAR MEETING FEBRUARY 16, 1982 It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Ray S. Andrysiak recommended release of the Contractor's Bond of Hartman Builders, Inc., and the Excavation Bond of Clifford Hamilton, Inc. as requested following a review of the bonds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: �. 1. Eleanor Harris, 628 Western, S.B. d- 2. Ruth Winther, 53666 Elmhurst, S.B. 3. Edvardo Echevarria, 132 E. Ewing, S.B. 4. Evelyn Hartman, 52290 Santa Monica, Granger 5. Tini Hill, 62430 Locust. Lot 158, S.B. 6. Mary Shirk, 3903 Ardmore, S.B. 7. Mrs. Lillian Fahey, 3207 E. Corby, S.B. 8. George H. Kruszewski, 2413 Prairie, S.B. 9. Arthur Butler, 515 E. Monroe, Apt. 803, S.B. 10. Kurt Fuchs, 117 W. North Shore, S.B. 11. Alfred E. VanOoteghem, 831 Garden, S.B. 12. Michael J. Mathis, 306 S. 33rd, S.B. 13. Florence Kinsey, 1208 Beyer, S.B. 14. Barbara Staton, 1318 E. South, S.S. 15. Loretta M. Megyesi, 3007 Brochton, Mish. 16. Charles Edwards, 522 Preston, S.B. 17. George Banker, 114 Wakewa, S.B. 18. Dennis Head, 1412 Mishawaka, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the certificate of insurance for LaFree Excavating Company was filed. FILING OF MONTHLY REPORT - ST. JOSEPH COUNTY HUMANE SOCIETY The report indicated a total of 272 dogs handled for the month of January, 67 cats handled, and 43 other animals handled for a total of 382 animals. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 15 outages for the period of January 29 through February 11, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 1830 through No. 2688 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. REINSTATE CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY Mr. Grady L. Thompson appeared before the Board concerning the revocation of his Certificate of Public Convenience and Necessity which the Board acted upon on February 1, 1982. As one of the 210 REGULAR MEETING FEBRUARY 16, 1982 requirements for operation of taxicab service in the city, he presented to the Board his certificate of insurance and introduced Mr. James Yakim, a driver he had hired to drive his cab when Mr. Thompson himself was not available. Mrs. Protenhauer explained that in November, it had been determined that Mr. Thompson had failed to meet the licensing requirements for the operation of a taxicab service in South Bend. She stated that Mr. Thompson was given until January 4, 1982, to comply with applicable regulations and was not able to do so and had requested an extension to February lst which was granted by the Board. She further stated that, at the Board meeting of February 1, 1982, the Board had revoked Mr. Thompson's Certificate of Public Convenience for failure to submit documentation to the Board during the time period required showing compliance. Subsequent to that time, Mr. Thompson appeared in the Office of the Clerk of the Board indicating that he did, in fact, comply with all regulations. At that time, the Clerk instructed Mr. Thompson that his Certificate of Public Convenience had been revoked, and he could appeal that decision or submit to the Board his compliance, at which time consideration would be given to him on the reinstate- ment of his license. Mrs. Pfotenhauer itemized the areas of compliance which must be met before the Board could consider reinstatement of Mr. Thompson's license: 1. He must provide a 24-hour taxicab service as required. 2. He must hire a licensed driver to drive his cab during that 24-hour period when he himself was not available. 3. He must equip his cab with a sealed, operational taximeter. Mr. Thompson stated that his meter had, at one time, been inspected by Police Officer Sweitzer at the South Bend Police Department. It was noted that a current inspection of all taximeters would be conducted in April by the Sealer of Weights and Measures when a route could be established for the actual test, at which time all taxi drivers would be expected to have their meters inspected. Mr. Thompson stated that Mr. James Yakim recently received approval from the Controller for the issuance of his taxi driver's license and would be driving a cab for Mr. Thompson during the hours of 8:00 a.m, to 5:00 p.m. After consideration of the statements made by Mr. Thompson in which he stated he now complied with the city regulations, Mr. Kernan made a motion that the Certiticate of Public Convenience and Necessity for Grady Thompson be reinstated. The motion was seconded by Mr. Leszczynski and carried. Mr. Kernan advised Mr. Thompson that the reinstatement of his license was given with the understanding that all requirements must continue to be maintained and, if the Board was informed that Mr. Thompson was again in violation of the regulations governing his taxicab service, his Certificate would be revoked. A119 V6ft---4Me_X- hn Lesz z ki ichardnL. Hill ;d os-eph E. Kerna ATTEST: Barbara J. Bye s, C1 k [l 1