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HomeMy WebLinkAbout02/10/82 Board of Public Works Special Meeting Minutes200 SPECIAL MEETING FEBRUARY 10, 1982 A Special meeting of the Board of Public Works was convened at 9:35 a.m., on Wednesday, February 10, 1982, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Also present was Assistant City Attorney Carolyn Pfotenhauer. SIGN TITLE SHEET AND APPROVE ADVERTISING FOR BIDS - ETHANOL PLANT SITE DE -MUCKING Mr. Leszczynski advised that a title sheet for the de -mucking of the Ethanol Plant site was being submitted for Board approval. Mr. Hill explained that the de -mucking project would be handled by the Board of Works on behalf of the Redevelopment Commission as had been done on other redevelopment projects such as the First Bank Center Project. Mr. Leszczynski introduced Mr. Gary Reeder and Mr. Herman Bean from Cole Associates, consultants on the project. Mr. Reeder explained that the project would consist of the removal of 212,461 cubic square yards and the hauling in and compaction of 182,600 cubic square yards of fill, for an estimated cost of $1.8 million. Mr. Hill stated that the city would be indemnified by New Energy Corporation for any expenses incurred on the project should the loan guarantee not be approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet was approved and signed, and the request to advertise for bids was approved, with a bid date set for March 1, 1982. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES February 8, 1982, was the date set for receiving sealed bids for the sale of 10 abandoned vehicles, 9 of which are valued at over $100. Due to the cancellation of the regular Board meeting of that date because of lack of a quorum, Mr. Leszczynski advised that the bids received prior to 9:30 a.m., on February 8th would be opened and awarded at this time. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. 1610 Circle Ave. South Bend. Ind. Steve & Gene's 3109 S. Gertrude South Bend, Ind. No. 1 $ 65.80 No. 1 $15.00 No. 2 65.80 No. 2 75.00 No. 3 65.80 No. 3 52.50 No. 4 65.80 No. 4 58.50 No. 5 65.80 No. 5 50.00 No. 6 65.80 No. 6 52.50 No. 7 100.00 No. 7 58.50 No. 8 65.80 No. 8 52.50 No. 9 65.80 No. 9 52.50 No.10 65.80 No.10 52.50 Leonard Weingarten 3015 Western South Bend, Ind. No. 2 $259.00 No. 4 110.00 Richard Heim 802 S. Carlisle South Bend. Ind. No. 2 $101.80 Tom Bradlev 515 Ni. Leland South Bend, Ind. No. 7 $75.00 Upon a motion.made by Mr. Leszczynski, seconded by Mr. Hill and carried, the high bids of Hurwich Iron Company for Vehicle Nos. 1, 3, 5, 6, 7, 8, 9 and 10; and Leonard Weingarten for Vehicle Nos. 2 and 4 were awarded. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bids of Metal Resources and Kowalski Brothers Auto Parts were rejected because they were received past the legally advertised 9:30 a.m. deadline of February 8, 1982, and the Clerk was instructed to so inform the bidders and return their unopened bids. APPROVE REQUEST TO ADVERTISE FOR SALE OF ABANDONED VEHICLES Mrs. Kathy Barnard, Director of the Neighborhood Code Enforcement Office, requested permission to cause legal advertising for the sale of 17 abandoned vehicles, all valued at over $100, which have n iJ SPECIAL MEETING FEBRUARY 10, 1982 been ordered towed to the Hurwich Iron impoundment lot. It was noted that all vehicles have been stored for the required period of time, identification checks have been run for auto theft, and the owners and lien holders have been notified. Upon a motion made by Mr. Leszczynski, seconded by.Mr. Hill and carried, the request to advertise for bids was approved, with sealed bids to be received on February 22, 1982. APPROVE SUPERWALK FOR MARCH OF DIMES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the Board approve the March of Dimes 12th Annual Superwalk to be held on April 24, 1982, starting and ending in Potowatomi Park. Mr. Wadzinski recommended that all participants obey pedestrian traffic and safety laws and utilize the sidewalks when possible. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved. APPROVE MICHIANA LUNG RUN In response to the request of the American Lung Association to hold its annual Michiana Lung Run on June 5, 1982, the Bureau (� of Traffic and Lighting recommended the following: 1. Because of the impending closure of Colfax Bridge for repairs, the start and finish of the race must be relocated to another point in the downtown area or Pinhook Park rather than utilizing Jefferson Boulevard Bridge. To make up for the distance lost using Jefferson Boulevard/Howard Park, portions of Riverside Drive and Boland Drive north of Pinhook Park will be used. 2. No runners will be permitted to utilize St. Joseph Street but will be able to use old Michigan Street and the River Bend Plaza area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations were approved, and the Michiana Lung Run Committee was requested to submit a final route to the Bureau of Traffic and Lighting within 30 days in accordance with the recommendations just approved. APPROVE ROAD RACE FOR ST. ADALBERT'S CHURCH A favorable recommendation was submitted to the Board by the Bureau of Traffic and Lighting for the annual road race for St. Adalbert's Church to be held on Sunday, July 18, 1982, starting at 6:00 p.m., in accordance with the route requested. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved. ADOPT RESOLUTION NO. 5, 1982, AUTHORIZING ADVERTISING FOR BIDS ON LEASE OF BROWNFIELD PARK RESOLUTION NO. 5, 1982 WHEREAS, the Board of Public Works, at its meeting on August 24, 1981, adopted Resolution No. 17, 1981, determ- ining that a parcel of city -owned real estate located at the northwest corner of Angela Boulevard and Riverside Drive, more commonly known as a portion of Brownfield Park, was not necessary to the public use, nor was it set aside by state or city law for public purposes; and WHEREAS, on August 31,1981, the Common Council approved and ratified the action of the Board of Public Works, arrangements were completed for an appraisal of the property, and a bid date was established for the receipt of sealed bids for its purchase. WHEREAS, Lock Joint Tube Company, Inc. submitted a 202 SPECIAL MEETING FEBRUARY 10, 1982 sole bid for the property in the amount of $11,430.00, and, after negotiation, a purchase agreement was entered into between the city and Lock Joint Tube Company, Inc., on November 2, 1981, in the amount of $18,250.00, said purchase contigent upon the successful rezoning of the property from "A" Residential to "D" Light Industrial. WHEREAS, subsequent to November 2, 1981, it has been determined that a lease of the property, rather than the sale of the property, would be in the best interests of the city and the public, and, in fact, the Common Council at its meeting held on February 8, 1982, approved the rezoning of the property to "D" Light Industrial subject to the execution of a 20-year lease agreement (excluding renewal options) for its use. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that sealed bids be received by the Board of Public Works for lease of the aforementioned property at the fair market rental value for a 20-year period (excluding renewal options); said lease to contain a restriction that no structures be constructed on the property without the prior written approval of the city. Adopted this loth day of February, 1982. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill ATTEST: s/ Barbara J. Byers, Clerk Mrs. Ruth Garen, 1217 Van Buren Street, asked how long the lease would be in effect which the city was proposing to enter into for the Brownfield Park area. Mrs. Pfotenhauer advised that, in accordance with the decision reached by the Common Council and administration on February 8th, the lease would be for a term of 20 years with two options for 15-year renewals. She stated that the lease could conceivably run for 50 years; however, a termination clause would be provided. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Resolution No. 5, 1982, was adopted. RE -SCHEDULE FEBRUARY 15TH BOARD OF WORKS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the regularly scheduled Board of Works meeting of February 15, 1982, was rescheduled to Tuesday, February 16, 1982. It was noted that bids for the Bendix Drive Signalization Project, due on February 15th, would still be due by 9:30 a.m, on that date as legally advertised, but would be opened by the Board on February 16th. Mr. Hill explained that there had been discussion on changing the employee holiday of February 12 to February 15 which necessitated the rescheduling of the meeting. Even though it was ultimately decided the city offices would be closed on February 12th, it was felt the Board meeting should be re- scheduled to Tuesday, February 16th, because of the national observance of Presidents' Day on February 15th. SPECIAL MEETING FEBRUARY 10, 1982 20 1 STATUS OF REQUEST OF PROPERTY OWNER TO ELIMINATE SEWER CHARGE Mr. Leslie Doty, 3502 Lincolnway West, asked about the status of the inquiry he had made to the Board on August 17, 1981, con- cerning the elimination of his sewage charge -since he had been paying said charge for many years and had never hooked up to the sewer. Mr. Leszczynski advised Mr. Doty that his request had been reviewed and it was his determination that the sewage fee was justified since Mr. Doty's property was within 300 feet of a sewer. Mr. Doty thought the requirement for the sewage charge was effective only if the property was within 100 feet, and he asked if the footage had been changed. Mr. Leszczynski confirmed that the law provides the charge can be assessed to any property owner within 300 feet who does not hook up to the sewer. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. ATTEST: 9gow61 a_� �2 . 4_4 � Barbara J. Bye s, Cletk ichard L. Hil