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HomeMy WebLinkAbout01/18/82 Board of Public Works Minutes177 REGULAR MEETING JANUARY 18, 1982 The regular meeting of the Board of Public Works was convened at 9:40 a.m., on Monday, January 18, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the January 4, 1982, regular meeting of the Board were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, consideration of two vehicle leases for renewals for the Controller's and Attorney's vehicles were added to the agenda following filing of the assessment roll for the Prairie Avenue Sanitary Sewer Project. OPENING OF BIDS - RADIO EQUIPMENT FOR POLICE DEPARTMENT January 11, 1982, was the date set for receiving and opening sealed bids for police radio equipment. Due to extreme weather conditions and the cancellation of the Board meeting of that date, the sole bid received was held, to be opened at the Board's next meeting scheduled for today. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: General Electric Company 5610 Crawfordsville Road Suite 1202 Indianapolis, Ind. 46224 130 General Electric Type with related equipment Alternate Desk Charger Alternate Portable Radio related equipment (130) Alternate Desk Charger Bid was signed by R. E. Boaz, non - collusion affidavit was in order, and a 10% bid bond was submitted. PE65KDWDMX Radios with Spare Equipment (Belt Loop) $130,520.00 $ 31.00@ 153,660.00 37.00@ 4.00@ Assistant City Attorney Pfotenhauer informed the Board that the 10% bid bond submitted by General Electric was not issued by a surety having its principal place of business in the State of Indiana. A representative from General Electric stated that the bond had been issued by the Indianapolis office of the Chubb Group of Insurance Companies. Mr. Hill explained that a new state statute which went into effect in September of 1981, provides that a surety issuing a bond for a bidder whose principal place of business is not in the State of Indiana must have its principal place of business in Indiana. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, General Electric Company was given a 48-hour period in which to submit the proper bid security. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was referred to the Radio Communications Department and Police Department for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES January 11, 1982, was the date set for receiving and opening sealed bids for the sale of 12 abandoned vehicles. Due to extreme weather conditions and the cancellation of the Board meeting of that date, bidders were given an opportunity to submit their bids for a 48-hour period following the date of the cancelled meeting. The bids received were held, to be opened at the Board's next meeting scheduled for today. The Clerk tendered proofs of publication of notice in the South Bend 1'78 REGULAR MEETING JANUARY 18, 1982 Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Richard Heim 1610 Circle Ave. 802 S. Carlisle Vehicle South Bend, Ind. South Bend, Ind. Olds 98 $60.80 Ford Elite* 60.80 75.00 Lincoln Continental 60.80 Dodge Van 60.80 $175.00 Volkswagen 50.80 50.00 Ford Station Wagon 60.80 Gremlin 50.80 Ford Galaxie 60.80 International Cargostar* 60.80 Studebaker Cruiser 5.00 Cadillac 60.80 Volkswagen 50.00 Theodore Kieffer 17700'Woodthrush South Bend, Ind. $41.00 *Subsequent to legal advertising and the mailing of proposal forms for the sale of the above vehicles, the Neighborhood Code Enforce- ment Office advised the Board of Works that the Ford Elite and International Cargostar had been claimed and released and, there- fore, were no longer available for sale. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the high bids of Richard Heim in the amount of $175.00 for the Dodge Van and the high bids of Hurwich Iron for the Olds 98, Lincoln Continental, Volkswagens, Ford Station Wagon, Gremlin, Ford Galaxie, Studebaker Cruiser and Cadillac in the total amount of $460.60 were approved. APPROVE CONTRACT FOR FIRE ALARM ASSISTANCE - UNIVERSITY OF NOTRE DAME Assistant Fire Chief Richard Switalski requested Board approval on a contract between the city and the University of Notre Dame for fire alarm assistance for the period of February 9, 1982, through February 8, 1983. He explained that the current contract, which expires on February 9, 1982, provides that the University will pay to the city the amount of $110.00 per month for monitoring the alarms at the University which would come into the city's alarm department for dispatching. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract was approved. APPROVE CONTRACT FOR CONSULTING SERVICES - ELECTRICAL INSPECTOR Mr. Leszczynski noted that Chief Electrical Inspector Charles Crabill would be retiring from the city's Building Department on January 29, 1982, and the city was desirous in retaining Mr. Crabill on a consulting basis. He stated that approval was needed on a six-month contract at the rate of $7.28 per hour, not to exceed 160 hours in any one month. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LaFREE EXCAVATING (PRAIRIE AVENUE SANITARY SEWER PROJECT)'' Mr. Leszczynski advised that LaFree Excavating had submitted Change Order No. 1 (final) on the Prairie Avenue Sanitary Sewer Project in the amount of an increase of $17,840.00. He stated that a majority of the increase was necessitated because the replacement of a considerable amount of fill was needed because unsuitable soil was found. He advised that, including the above change order, the total project cost was $58,130.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Change Order and Project Completion Affidavit were approved, subject to'the filing of the required Maintenance Bond, said maintenance agree- ment to run for a period of three years. r 179 REGULAR MEETING JANUARY 18, 1982 FILING OF ASSESSMENT ROLL NO. 2990 - IMPROVEMENT RESOLUTION NO. 3514. 1982 (PRAIRIE AVENUE SANITARY SEWER PROJECT) Mr. Leszczynski submitted the final assessment roll for the Barrett Law Project involving the construction of sanitary sewers on Prairie Avenue. He noted that the final cost of the project was $58,130.00 of which the city would pay $46,534.33. He stated that the preliminary assessment roll filed on September 14, 1981, showed an estimated total cost of the project of $23,191.34, with the estimated cost assessed to the city of $11,595.68. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the assessment roll was filed and set for public hearing on February 1, 1982. APPROVE LEASE AGREEMENTS FOR AUTOMOBILES (CONTROLLER & ATTORNEY Mr. Kernan explained that approval was necessary on the renewal of a lease agreement with First Source Bank Auto Lease for the lease of a 1981 Buick Skylark at a cost of $212.76 per month, and the lease of a 1980 Buick Skylark at a cost of $143.17 per month for the attorney and controller respectively. He pointed out that the monthly payments for lease of the automobiles have (� been reduced over 1981 payments. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the lease agreements were approved. APPROVE INTENDED USE HEARING - REVENUE SHARING FUNDS Chief Deputy Controller Sherrie L. Petz requested the Board to conduct a public hearing on the proposed intended use of revenue sharing funds in the amount of $25,000 for the operation of the Howard Park Senior Citizen Center. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved, and the intended use hearing was set.for February 1, 1982. ACCEPT DONATION OF SCULPTURE IN FRONT OF MORRIS CIVIC AUDITORIUM - SOUTH BEND SYMPHONY Mr. Leszczynski advised that the South Bend Symphony was desirous in donating to the City of South Bend an eleven -foot bronze sculpture entitled "Violin Woman", to be placed in the center of the large fountain outside the Morris Civic Auditorium, in order to commemorate the 50th anniversary of the symphony. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the sculpture to be created by sculptor Harold Langland was accepted and permission was granted for its installation in the fountain in front of the auditorium. As requested by the Symphony, should the sculpture ever be relocated for any reason in the future, approval will be secured from the Symphony's Board of Directors concerning the new location and site. APPROVE REQUEST TO ADVERTISE FOR BIDS - BENDIX DRIVE TRAFFIC SIGNALS Mr. Leszczynski requested permission from -the Board to advertise for the receipt of sealed bids for the installation of traffic signals on Bendix Drive in the newly -widened area where the South Shore railroad tracks were removed. He estimated the cost of the project to be $214,000. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE ROAD RUN FOR "WINTER CELEBRATION" - ST. JOSEPH'S HOSPITAL Ms. Mikki Dobski, Events Coordinator for the Park Department, requested permission from the Board to conduct a road run on Sunday, February 7, 1982, starting at 8:30 a.m., sponsored by the St. Joseph's Hospital Sports Medicine Program. It was noted that the proposed route was basically the same route used in the REGULAR MEETING IJANUARY 18, 1982 Sports Med 10 K run held in October, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved subject to the recommendations of the Bureau of Traffic and Lighting and the Police Traffic Division concerning the proposed route and traffic control, and also subject to the filing of the appropriate $1,000,000 certificate of insurance naming the City of South Bend as an additional insured. REQUEST FOR ROAD PACE ON JULY 18, 1982 - ST. ADALBERT'S PARISH A request was received from Mr. William Michalski for permission to conduct the St. Adalbert/Corvilla annual road race on Sunday, July 18, 1982, starting at 6:00 p.m., in accordance with a route submitted utilizing Ford, Kosciusko, Huron, Olive, Sample and Meade Streets. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVE RECOMMENDATION TO DENY TAXI DRIVER'S LICENSE Mr. Kernan recommended the Board deny the taxi driver's license application of Wendell D. Niles, Sr., 727 North Harrison Street, based upon the Police Department's investigation finding that the applicant had provided incomplete information on his arrest and conviction record. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, Mr. Kernan's recommendation to deny the application was approved. Mr. Kernan abstained from voting on the matter. The Clerk was instructed to advise Mr. Niles of his right to a hearing before the Board. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUMS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Community Development contract with REAL Services in the amount of $10,066 for the operation of an older adult crime victim program in Community Development target areas was approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following contracts were approved: REAL Services - Funds to be used by REAL Services to purchase housing repair materials and to pay contractor costs for emergency housing repairs for eligible older adults. Budget: $2,500 Neighborhood Code Enforcement - Funding for the neighborhood clean-up crew. Budget: $67,200 Bureau of Housing - Funds for housing assistance programs. Budget: $381,300 Department of Redevelopment: Administrative and management - support funds needed for continued development and revitalization of central business district. Budget: $358,200 Mrs. Colleen Rosenfeld, Community Development Director, also requested Board approval of the following addendums to contracts already approved by the Board. She explained that Addendum I was being submitted to a previously approved contract with ACTION, Inc., because ACTION had received many more requests than anticipated for emergency housing repairs. She stated that, since REAL Services had not used all of the funds allocated for its particular program on emergency housing repairs, the amount of $2,500 would be transferred to the ACTION program. Addendum I to the existing REAL Services contract was, therefore, also being submitted for approval, thereby decreasing the contract amount by $2,500. HFOXI MOB I REGULAR MEETING JANUARY 18, 1982 Mrs. Rosenfeld also requested Board approval on Addendum I with the Hope Rescue Mission contract previously approved by the Board which called for the deletion of an insulation requirement and a transfer of those funds going toward architectural fees within the same program. .Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above addendums were approved. APPROVE PURCHASE AGREEMENTS - SALE OF CITY -OWNED PROPERTIES (1001 WEST LaSALLE AND 614 AND 618 SOUTH RUSH STREET) Mr. Leszczynski stated that the Board of Works, at its meeting held on December 21, 1981, accepted the bid of Willie Wiggins, 1007 West LaSalle Street, for the purchase of the city -owned lot located at 1001 West LaSalle. He advised that the purchase agreement had been drafted for the sale of the property and now required Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the purchase agreement was approved. At that same meeting on December 21, 1981, offers in the amounts �r of the city's appraisal prices of $427.00 each were received from Mr. Gregory L. Richard, 1703 Enchanted Forest, for the city -owned lots located at 614 and 618 South Rush Street. Q Although Mr. Richard is not an abutting property owner, his offers were in the amounts of the city's appraised prices established for the lots and were, therefore, accepted by the Board in accordance with state statutes. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the purchase agreements were approved. ACCEPT PROPOSAL FOR PURCHASE OF CITY -OWNED PROPERTY (526 EAST MILTON STREET) Mr. Leszczynski informed the Board that no bids had been received on December 21, 1981, for the purchase of a city -owned lot located at 526 East Milton Street as legally advertised. He explained that subsequent to that time, all abutting property owners were notified of the city's interest in selling the lot and were advised to submit proposals to purchase the lot if interested. The two abutting property owners notified were Ms. Jackie Taylor, 522 East Milton, and Mr. Evert L. Riley, 2103 East LaSalle Avenue, Mishawaka. Mr. Leszczynski stated that a proposal had been received from Mr. Riley in the amount of $130 for the roperty. It was noted that the appraised price for the lot was 0.00. Since no other offers to purchase the lot had been received in the amount of the city's appraised price, and Mr. Riley was an abutting property owner, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the offer of $130.00 was accepted, and the matter referred to the Legal Department for the drafting of the necessary purchase agreement for Board execution. APPROVE COUNTER-OFFER FOR PURCHASE OF CITY-OW14ED PROPERTY (316 EAST SOUTH STREET) Mr. Leszczynski informed the Board that no bids had been received on December 21, 1981, for the purchase of a city -owned lot located at 316 East South Street as legally advertised. He explained that subsequent to that time, all abutting property owners were notified of the city's interest in selling the lot and were advised to submit proposals to purchase the lot if interested, those abutting property owners being: Mr. and Mrs. James Rice, 1002 Dover Drive; Mr. Douglas L. Bridges, Trustee, 275 East Chicago Street, Coldwater, Michigan; and Mr. and Mrs. Clyde C. Lanphear, 19898 Sarah Street. Mr. Leszczynski stated that a proposal had been received .from Mr. and Mrs. Lanphear in the amount of $75.00 for the property. It was noted that the appraised price for the lot was $624.00. Mr. Hill inquired as 182 REGULAR MEETING JANUARY 18, 1982 to whether or not any offers 21st bid letting from anyone and the Clerk indicated that a motion made by Mr. Kernan, counter-offer of $300.00 was the Clerk was instructed to had been received after the December other than an abutting property owner no one had submitted an offer. Upon seconded by Mr. Hill and carried, a established for the property, and so notify Mr. and Mrs. Lanphear. ACCEPT PROPOSAL FOR PURCHASE OF CITY -OWNED PROPERTY (424 EAST SOUTH STREET) Mr. Leszczynski informed the Board that, on December 21, 1981, a bid in the amount of $500.00 had been received from Mr. Greg Burnside, 50912 U.S. 31 North, for the purchase of a city -owned lot located at 424 East South Street. It was noted that the city's offering price was $661.00 as appraised. According to the state statutes, since no bids had been received in the amount of the appraisal price, the sole abutting property owner, being Mr. Edward J. Mirtes, 418 East South Street, was notified of the city's interest in selling the lot and,was advised to submit a proposal for the property if interested. The Clerk advised that Mr. Mirtes had not submitted a proposal within a 10-day period. In view of the fact that no abutting property owner had submitted a proposal for the property, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Mr. Burnside (received on December 21, 1981) in the amount of $500.00 was accepted, and the matter referred to the Legal Department for the drafting of the necessary purchase agreement for Board execution. APPROVE TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following traffic control devices and recommended approval: REMOVE BUS ZONE SIGN AND NO PARKING PASSENGER LOADING ZONE - 900 W. Dubail. REVISE TO 2 HOUR PARKING 6 AM - 6 PM - 3603-3612 Mishawaka Avenue. REMOVE NO PARKING PASSENGER LOADING ZONE - 1600 S. Kemble Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control devices were approved. APPROVE LICENSE APPLICATIONS Mr. Kernan advised that, in accordance with the newly enacted ordinance passed by the Common Council, certain license applica- tions would be submitted to the Board of Works for approval. The following applications were submitted: Secondhand Dealer: Frank Anastasio 1906 Miami Street Joan W. Beatty d/b/a Benner's White Elephant Shop 2216 Mishawaka Ave. It was noted that favorable recommendations for the above license applications had been received from the Police Department. Like- wise, zoning for the businesses was in accordance with the city's zoning laws and adequate off-street parking was available. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above license applications were approved, subject to the recommendations of the Fire Department. 183 REGULAR MEETING JANUARY 18, 1982 1 Rubbish and Garbage Removal: Industrial Plant Service, Inc. (23 vehicles) 2425 Western Avenue John McClain (1 vehicle) 110 S. Iowa Horace Woods 527 E. Ohio (1 vehicle) It was noted that inspections of the trucks had been conducted by the Bureau of Solid Waste, and the applications were recom- mended for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved. Public Parking Facility: The National Bank 322 S. Lafayette The National Bank 115 Franklin Place It was noted that proof of adequate insurance was attached to the above applications. Upon a motion made by Mr. Leszczynski,, seconded by Mr. Hill and carried, the applications were approved subject to the recommendations of the Fire Department and Sealer of Weights and Measures. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request was received from the Neighborhood Code Enforcement Office for permission to have city environmental crews clean the following lots within the city: 710-712 W. LaSalle 1017 E. Calvert 321 Ostemo 141 E. Pennsylvania 701 E. South Lot W. 2501 Bertrand 133 E. Pennsylvania 526 W. Indiana 520 S. Brookfield 1017 Napier 1434 E. Calvert 1624 Dunham 916 N. Hill 1321 Southlea It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following certificates of insurance were filed: Morse Electric Company E-Recto, Inc. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 19 outages for the period of December 31, 1981, through January 14, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. 184 REGULAR MEETING JANUARY 18, 1982 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: William J. Cairns, 2853 Rockne Dr., S.B. Robert Rose, 1006 Vassar, S.B. Mrs. Jack Frankenstein, 820 Lincolnway W., Mishawaka Edmond I. Foley, 18212 Chipstead Dr., S.B. James Zalas, 5203 Floral, S.B. William E. Goodman, 3509 S. Wise Cir., S.B. Julia G. Krueger, 1213 N. Kentucky, S.B. Richard S. Moore, 216 W. Washington, P. 0. Box 1617, S.B. Phyllis Turner, 56369 Oak Rd., S.B. Sophie Sobieralski, 417 S. Bendix, S.B. Catherine Nanney, 4136 Winthrop, S.B. Sygmund J. Lukasiak, 919 N. St. Louis, S.B. Charles A. Boston, 822 E. Oakside, S.B. Paul G. Rohleder, 722 Harrison, S.B. Kester D. King, 115 Parkwood, S.B. David E. Bittle, 2824 Calhoun, S.B. Clayton A. Hale, 52837 Hastings, S.B. Joseph G. Troutman, Jr., 2403 E. Corby, S.B. Bernard B. Carpenter, 1002 N. Johnson, S.B. Ethel Bussell, 827 Patterson, S.B. Mrs. Beatrice M. Arndt, 3008 Trenton, Apt. A, S.B. Albert B. VanOoteghem, Sr., 834 S. Dundee, S.B. John Dylewski, 1417 E. Monroe, S.B. Merle Summers, Box 85, North Liberty Ralph D. Nelson, 1227 Oak Ridge, S.B. John A. Protsman, 554 W. 9th, Apt. A, Mishawaka Lucy M. Hillaert, 1623 S. West, Mishawaka Ben Karaszewski, 4101 Sunset, S.B. Zerlina E. Hansman, 1321 Edgewood, S.B. Catherine A. Schulz, 604 E. Farneman, S.B. Mrs. Nellie A. Parkhouse, 23500 Ardmore, S.B. Mr. & Mrs. George Butzier (Nettie Roche) 19165 Wedgewond, S.B. Edward Sobieralski, 5121 Cedarwood, S.B. Paul F. Boehm, 227 Rue Bossuet, Apt. 1919, S.B. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted P. 0. No. 364 through No. 455 and recommended approval, along with the following claim: Colonial Caterers $84.87 Chief Deputy Controller Sherrie L. Petz also submitted Claim Docket No. 1 through No. 510 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above claims were approved. There being motion made the meeting ATTEST: no further business to come before by Mr. Leszczynski, seconded by Mr. was adjourned at 10:20 a.m Barbara J. Bye s, Cl k the Board, upon a Hill and carried,