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Home My WebLink About11/30/1981 Board of Public Works Minutes142 REGULAR MEETING NOVEMBER 30, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, November 30, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney James A. Masters. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the regular meeting of November 23, 1981, were approved as submitted. OPENING OF BIDS - PHOTOSTATIC COPIER/DUPLICATOR (POLICE DEPARTMENT) This was the date set for receiving sealed bids for the lease of a photostatic copier/duplicator for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Warsaw Office Supply, Inc. Bid was signed by James M. Gooch, 210 S. Buffalo Street non -collusion affidavit was in Warsaw, Ind. order, and a 10% bid bond was submitted. Option 1 - Rental of Sharp Photocopier Monthly rental (includes maintenance) $360.00 Installation Charge: $90.00 Removal Charge: 90.00 Option 2 - Lease/Purchase of Sharp Photocopier $7,946.00 Maintenance Contract: $960.00 Option 3 - Rental of Two Sharp Photocopiers High Speed Photocopier Monthly rental (includes maintenance) $265.00 Installation Charge: $90.00 Removal Charge: 90.00 Reduction Photocopier Monthly rental (includes maintenance) $217.00 Installation Charge: $90.00 Removal Charge: 90.00 Total for both copiers (monthly) $482.00 Option 4 - Lease/Purchase of Two Sharp Photocopiers High Speed Photocopier Reduction Photocopier $12,566.50 (includes trade-in of $1,000.00) Maintenance Contract: $1,635.00 Adams-Remco, Inc. Bid was signed by Rex Carlile, non- 210 E. Jackson Blvd. collusion affidavit was in order, Elkhart, Ind. 46515 and a 10% bid bond was submitted. Savin 895 Copier and Cabinet Purchase Price: $ 7,219.15 12-Month Lease/Rental Base Charge: $250.00 Installation and Transportation Charge on Lease/Rental only: 80.00 Fort Wayne Business Products, Inc. Bid was signed 1620 N. Ironwood non -collusion South Bend, Ind. and a 10% bid 12-Month Rental of Canon Model NP-40OF Purchase of Canon Model NP-40OF by George A. Fortino, affidavit was in order, bond was submitted. $400.00 $10,100.00 1 m REGULAR MEETING NOVEMBER 30, 1981 Xerox Corporation Bid was signed by Joseph Shandor, non 1657 North Commerce Drive collusion affidavit was in order, and South Bend, Ind. 46628 a 10% bid bond was submitted. Option 1 - Xerox 5600 F Copier System (Rentals) Extended Term Contract (monthly) $765.00 Finisher (monthly): $43.25 Placement Charge: $130,00 Option 2 - Annual Contract (monthly) $800.00 Finisher (monthly): $43.25 Placement Charge: $130.00 Option 3 - Five -Year Installment Purchase List Price: $32,755.00 Monthly Payments (60): $736.88 Basic Monthly Charge: $231.15 Finisher (monthly): 11.15 Placement Charge: $130.00 IBM Corporation Bid was signed by Shelley L. Wiley, non- �' 215 S. St. Joseph`St. collusion affidavit was in order, and (� South Bend, Ind.' 46601 a 10% bid bond was submitted. Purchase of IBM Series III, Model 20 $21,592.00 Monthly Charge: $255.00 12-Month Lease of IBM Series III, Model 20 Monthly Charge: $693.00 Destination Charges: $224.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Police Department and Controller's Office for review and recommendation. APPROVE CONTRACT - SOUTHERNVIEW DRIVE CULVERT PROJECT (KOSANOVICH & SONS) The contract between the city and Kosanovich & Sons for construction of the Southernview Drive Culvert Project in the amount of $6,266.47, in accordance with the low bid awarded on November 23, 1981, was submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the required Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond were filed. APPROVE CONTRACT - FIRST BANK CENTER PAVING (RIETH-RILEY CONSTRUCTION) Mr. Leszczynski stated that in April bids had been received for various sitework at the First Bank Center, part of which consisted of paving of parking decks, repair of Washington Street and construction of all drives and entrances on St. Joseph Street and Colfax Street. He advised that, at that time, the bids had been rejected and a contract negotiated with Rieth-Riley Con- struction, the low bidder. He stated that, because of budget limitations, the scope of the work had been reduced. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract for the revised project in the amount of $16,350.00 was approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MICHIGAN STREET STORM SEWER PROJECT (RIETH-RILEY CONSTRUCTION) Mr. Leszczynski stated that Change Order No. 3 (Final) in the amount of an increase of $15,544.83 to Rieth-Riley's contract on the Michigan Street Storm Sewer Project was being submitted for Board approval. He advised that the change order had been found to be in order and had been reviewed by the Engineering Department. He stated that the Project Completion Affidavit was also being submitted, indicating a final cost of $47,572.38 for the project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Change Order and Project Completion Affidavit were approved, and the three-year Maintenance Bond was filed. 144 REGULAR MEETING NOVEMBER 30, 1981 APPROVE OPEN AIR STAND LICENSE - 4531 S. MICHIGAN An application for an Open Air Stand License for the sale of Christmas trees in the parking lot of Ford's Dairy Queen, 4531 South Michigan Street, was submitted by James Frick. A copy of a lease with Ford's Dairy Queen for use of the property was also submitted. Mr. Leszczynski stated that the property was properly zoned for the sale of the Christmas trees: Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the application was approved subject to concurrence by the Bureau of Traffic and Lighting and the Police Traffic Division. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved for 1982 and referred to the Deputy Controller's Office for issuance: Sara J. Allison, P. 0. Box 2904, S.B. Gerald M, Waechter, 1160 E. McKinley, S.B. Samuel E. Bechtold, 1745 Juday Lake Dr., S.B. Joseph W. Skwiercz, 520 Pulaski, S.B. G. Russell Rolmen, 213 E. Ada St. Hannah C. Solomon, 3315 Newburg, Apt. 4, Mish. John Nyikos, 229 Altgeld, S.B. Helen M. Perry, 2462 Bow Ct., S.B. Margaret L. DeSantis, 433 Napoleon, S.B. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request was received from the Neighborhood Code Enforcement Office for permission to have city environmental crews clean the following lots within the city: 509 E. Dayton 246 N. Albert 533 S. Phillipa 1715 Dunham 805 Pulaski S.E. cor. Indiana & Webster 306 S. Illinois 206 N. Illinois 210 N. Illinois 214 N. Illinois 218 N. Illinois S/W Jefferson & Falcon 709 Rex 1008 Oak 1508 Liston 534 S. Jackson 510 S. William 815 S. Pulaski It was noted that property owners had been advised to clean up the above lots and failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF CLAIMS 0 Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 21066 through No. 21778 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. 145 REGULAR MEETING NOVEMBER 30, 1981 Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted P. 0. No. 134 through No. 155 and the following listed claims for approval: Indiana Employment Security Division $ 47.50 Indiana University 5,434.67 Upon a motion made by Mr..Hill, seconded by Mr. Leszczynski and carried, the above claims were approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:45 a.m. 11 (JOhn E . Leszcz�rn►ski (29 Q Richard L. Hi /,-- CO— Z�4-1 a 4 --- ph 1. Kernan ATTEST: Y�J Cu Barbara J. Byers, Clerk