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HomeMy WebLinkAbout11/23/1981 Board of Public Works Minutes136 REGULAR MEETING NOVEMBER 23', '1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, November 23, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney James A. Masters. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the regular meeting of November 16, 1981, were approved as submitted. APPROVE CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSI Mr. Leszczynski explained that this was a continuation of the public hearing held on November 16, 1981, concerning the applica- tions filed for Grady Thompson, d/b/a Independent Cab Company, and the Roseland Cab Company, for Certificates of Public Convenience and Necessity. Mrs. Carolyn Pfotenhauer, Deputy City Attorney, stated that she had reviewed the applications and requirements of the Municipal Code. She advised that the Independent Cab Company presently held a certificate which was transferred to Mr. Thompson in December, 1970. She stated that, in accordance with the requirerents of the code, Mr. Thompson must file the necessary proof of insurance in order to continue to operate. In the matter of Roseland Cab Company, she advised that the application had been reviewed and the Board would need to make a determination as to whether or not the public convenience and necessary requires another cab service. Mr. Hill stated that, since it appeared Mr. Thompson had a certificate which was transferred to his name in 1970; however, the issue of a 24-hour service and the insurance requirements must be satisfied. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the Certificate of Public Convenience and Necessity for Grady Thompson, d/b/a Independent Cab Company, was acknowledged, and the Clerk was instructed to send Mr. Thompson a letter explaining in detail the ordinance require- ments for such holders of the license. It was noted that if Mr. Thompson was found not to be in compliance with the ordinance and failed to correct those items, the certificate would be revoked. Mr. Hill stated that the Board had discussed last week the ordinance language concerning public convenience and necessity, and he stated that he understood the concerns of those individuals already in operation under the appropriate certificates. He felt a degree of competition would help the cab business, and he stated that, in the -case of, Roseland Cab Company, only the addition of two cabs would be allowed if a certificate was issued. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the Certificate of Public Convenience and Necessity for Roseland Cab Company was issued, based on full compliance with code requirements. Mrs. Pfotenhauer clarified the question raised by Mr. Jones at the previous meeting concern- ing a central office. She stated that there was no problem with the location of the office in Roseland, as long as 24-hour service was available. AWARD BID - SOUTHERNVIEW DRIVE CULVERT PROJECT In a letter to the Board, Mr. Neil Shanahan, Manager of the Bureau of Public Construction, recommended the Board award the low bid of Kosanovich and Sons Excavating for construction of the Southernview Drive Culvert Project. Mr. Leszczynski explained that the project would not commence until the spring of 1982, and that Kosanovich had agreed to maintain the cost of their bid for the work. It was noted that an error had been discovered in the computation of the bid; however, Kosanovich was still the low bidder at $6,266.47. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the bid was awarded to Kosanovich & Sons Excavating in the amount of $6,266.47 13'7 REGULAR MEETING, PIGEON CONTP.OL PROPOSAL DELAYED NOVEMBER 23, 1981 Mr. Leszczynski stated that the Board had received two proposals for pigeon control on River Bend Plaza, Pier Park and the Western Avenue Viaduct. He stated that the proposal of Indiana Terminix included an alternate method of pigeon control which the Board needed additional time to consider. He stated that the Board may also decide it wants to break down the proposals and eliminate some of the service. Mr. Kernan stated that it might be more feasible to use a five-year program of control, and the Board wanted to look at all alternatives. APPROVE CHANGE ORDER NO. 4 -,FIRST BANK CENTER PROJECT (BROWN AND BROWN CONTRACTORS) Change Order No. 4, in the amount of an increase of $1,859.00 for the relocation of the mast arm on Colfax Street as required by the State Highway Commission for Brown and Brown's sitework construction on the First Bank Center Project was submitted for Board approval. It was noted that the change order had been found to be in order by the architect, construction manager and Mr. Patrick McMahon. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. It was noted that the new contract amount was $302,143.00. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - FIRST BANK CENTER PROJECT (ST. JOSEPH VALLEY STRUCTURAL STEEL) Mr. Leszczynski noted that a Certificate of Substantial Completion which had been approved by the architect and construction manager for St. Joseph Valley Structural Steel for its portion of site - work metal fabrications on the First Bank Center Project was submitted for Board acceptance. He advised that a Waiver of Lien was also submitted. He stated that the total contract amount was $56,360.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Sub- stantial Completion was approved and the Waiver of Lien filed. APPROVE REQUESTS TO ADVERTISE TO RECEIVE BIDS Mr. Leszczynski stated that permission was being requested to advertise for bids on repair of the Island Park east retaining wall. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and the title sheet signed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request to advertise to receive bids for a 1982 Pick -Up Truck for the Street Department was also approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request of Katherine Barnard, Director of the Neigh- borhood Code Enforcement Office, for permission to advertise for bids for the towing and storage of abandoned vehicles was approved. A request to advertise to receive bids for janitorial services and pest and rodent control at the Police Department and three police substations was also received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE CONTRACTS AND ADDENDUMS (COMMUNITY DEVELOPMENT The following contracts and addendums with the Community Develop- ment Department were submitted for Board approval: Neighborhood Code Enforcement - Code enforcement/legal support and demolition of substandard structures ($122,200.00) 138 REGULAR MEETING NOVEMBER 23, 1981 Neighborhood Code Enforcement - Assist Neighborhood Housing service in establishment code enforcement and safety inspection program ($20,000.00) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts were approved. ACTION, Inc. - Material costs and rehabilitation of two portable classrooms leased by the School Corporation at the LaSalle-Fillmore Neighborhood Center ($10,000.00) Upon a motion made by Mr. Leszczynski, seconded by fir. Hill and carried, the above contract was approved. Renew, Inc. - Administer rehabilitation and home acquisition programs within Community Development areas ($20,000.00) Renew, Inc. - Purchase and rehabilitation of housing units ($15,000.00) Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above contracts were approved. Economic Development and Redevelopment - Cost of appraisals, surveys and title work to be done for future development of Studebaker Industrial Corridor ($25,000.00) Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above contract was approved. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following addendums to contracts previously approved by the Board were approved: Addendum II - Neighborhood Code Enforcement Office (neighborhood clean-up: $33,803.00) Addendum III - Neighborhood Code Enforcement Office (salary of inspection: $5,746.00) Addendum II - Bureau of Housing ($40,666.00) Addendum I - Redevelopment Department ($159,800.00) Mrs. Collenn Rosenfeld, Director of the Community Development Department, explained that the addendums were necessitated in order to continue existing operations to the end of this year as part of the plan to annualize the Community Development budget. Mr. Kernan noted that the above amounts were not actual increases in program budgets, but were a re -programming and shift from approved budget figures. APPROVE CONTRACT WITH NEW HOPE HOUSING Mrs. Eugenia Schwartz, Assistant City Attorney,'explained that a contract was being submitted between T. Brooks Brademas and several city agencies for the rehabilitation of 15 properties with private financing utilizing Section 312 loans and mortgages from the Bureau of Housing, and special funds through Community Development. She stated that the combination of financing from these sources has been approved by the Department of Housing and Urban Development. The Common Council had previously approved the hiring of Mr. Brademas as the general contractor for the rehabilitation of the properties, and the Redevelopment Commission had approved the concept of the Section 312 loans and would take official action within the next few days. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the contract was approved. 0 139 REGULAR MEETING NOVEMBER 23,` 1981 APPROVE RECOMMENDATION TO DENY RESTRICTED RESIDENTIAL PARKING - 100 NORTH'NOTRE DAME AVENUE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the Board deny the request for restricted residential parking in the 100 block of Notre Notre Dame Avenue. A study was conducted by the Bureau of Traffic and Lighting which revealed the following results: Of the structures located on 100 North Notre Dame Avenue, over 90% of the housing units did sign the petition which concurred with the require- ments of the ordinance. Of the 27 curb spaces available, at no time were more than 75% of the spaces occupied. The average occupancy during a 12-hour observation was 50%. During the . same time, however, there were 10 out of the 12 hours of compliance when more than 25% of the non-resident vehicle registration did exist. This average was 33%. Under the ordinance conditions, 75% of the curb space available must be occupied and simultan- eously more than 25% of the occupancy must be non-residential, Of the 12 hours observed, zero hours complied with this require- ment. In view of the findings of the Bureau of Traffic and �. Lighting and because ordinance requirements were not met, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendation to deny the request for restricted parking was approved. Q APPROVE HANDICAPPED PARKING SPACE 311 DONMOYER A request was received by the Bureau of Traffic and Lighting by Donald Beattie, 311 Donmoyer, requesting the installation of a handicapped parking zone at that address because of a great deal of traffic on Donmoyer, the problem of teachers from the James Monroe School across the street parking on that side of the street and the fact that Donmoyer Street was a bus route. Mr. Beattie stated in his letter that his wife was handicapped and, because of the parking in front of his house, he was never able to park there: Mr. Wadzinski, in a memo to the Board, indicated that a field check of the area revealed James Monroe School located directly across the street, and the south side of Donmoyer from Michigan to Fellows was a no parking area with parking only on the north side. While the property does have alley access from the rear, a field check revealed that the garage at this location appeared to be unused and the lot in question was one of the narrowest lots on the block. In checks made on four separate days, it was found that the parking spaces in and around 311 East Donmoyer were occupied for the most part by personnel from the school. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the designation of a handicapped parking space in front of the residence at 311 East Donmoyer was approved based upon the foregoing circumstances, and findings of the Bureau of Traffic and Lighting. REQUEST FOR PARADE — KNIGHTS OF COLUMBUS A request for an annual March for Life parade on Sunday, ,January 24, 1981, at 1:30 p.m. was received from the Knights of Columbus. The proposed route is as follows: West on Park Lane from the Knights of Columbus parking lot; south on Main Street to Wayne , Street; west on Wayne Street to Taylor Street; and south on Taylor Street to St. Patrick's Church. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. 140 REGULAR MEETING NOVEMBER 23, 1981 FILING OF PARKING RATE ADJUSTMENTS - SOUTH BEND PARKING COMPANY In accordance with the city's ordinance regulating open parking lots, a notification of a parking rate increase by the South Bend Parking Company was submitted as follows: S.W. corner Main & LaSalle - Lot #7 $1.00 up to 12 hours N.E. corner Washington & Lafayette - Lot #23 $ .75 up to one hour 1.25 up to two hours 1.50 up to 12 hours 1.00 evenings,,Sundays and Holidays Mr. Leszczynski advised that the city had no authority to approve or disapprove such rate adjustments but that such increases must be filed with the Board and made a part of the public record. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the notification was filed. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request was received from the Neighborhood Code Enforcement Office for permission to have city environmental crews clean the following lots within the city: 326 S. St. Louis 612 N. Scott 511 Blaine 300 blk. Scholum 706-08 N. Cushing 1315 Van Buren 1423 N. Elmer 318 N. Scott Lot S. of 525 S. Koscuszko 1917 S. Swygart rear of W. 1522 Ford-1527 Poland 13162 S. Michigan Lot W. of 2701 Lincolnway West 243 E. Paris Lot W. of 243 Paris 505 Blaine 602 E. Broadway 1502 S. Michigan It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF CONTRACTORS' BONDS Mr. Ray S. Andrysiak recommended approval of the following Contractors' Bonds: Shamrock Exteriors Michiana Paint and Wall Covering Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Contractor's Bond of Shamrock Exteriors was approved retroactive to November 19, 1981, and the Contractor's Bond of Michiana Paint and Wall Covering was approved retroactive to November 16, 1981. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Mary E. Rohrbaugh, 515 E. Monroe, Apt. 708, S.B. Robert Skodinski, 4116 Pleasant , Mish. Glen E. Klein, 53265 Nadine, S.B. 1 REGULAR MEETING NOVEMBER 23. 1981 141 .14 APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 20503 through No. 21065 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted P. 0. No. 116 through No. 133 and recom- mended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above claims were approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:20 a.m. ATTEST: K� 0 - a 0, �;4x� Barbara J. By rs, rk 4JnLE5_L eszcz n i -chard L. Hill J ph E. Kernan