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HomeMy WebLinkAbout10/26/1981 Board of Public Works Minutes104 REGULAR MEETING OCTOBER 26, 1981 The regular meeting of the Board of Public Works was convened at 9:40 a.m., on Monday, October 26, 1981, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Also present was Deputy City Attorney James A. Masters. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the October 19, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the following items were added to the agenda: 1. Project Change Order and Project Completion Affidavit for the. Signal Intersections Project (Morse Electric) 2. Waiver of Right to Object to Condemnation of House at 710 Marietta (Monroe -Sample Development Area) 3. Contractor's Bond for David W. Goodrich APPROVAL OF ASSESSMENT ROLL NO. 2989 (IMPROVEMENT RESOLUTION NO. 3509. 1981, HARTER HEIGHTS 2ND ADDITION ALLEY PAVING PROJECT This being the date set, hearing was held on the Assessment Roll for the Alley Paving Project in Harter Heights 2nd Addition, authorized under Improvement Resolution No. 3509, 1981, adopted by the Board on June 29, 1981. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Leszczynski stated that the total cost of the improvement as petitioned by the residents abutting the alley was $7,964.82 with the amount to be assessed to the city at $897.44. He stated that the preliminary assessment roll indicated a total of $9,569.89, and the individual assessments on the final roll had been adjusted accordingly to reflect the reduction. Upon a motion made by Mr. Leszczynski, seconded by:Mr. Hill and carried, the assessment roll hearing was closed and Assessment Roll No. 2989 was approved. AWARD BID - OFFICE EQUIPMENT FOR POLICE SUBSTATIONS Services Division Chief Spandward_Mitchem recommended the Board award the bid of Pence -Dickens & Heeter for the purchase of various office equipment for furnishing the three police sub- stations. It was noted that the total bid amounted to $17,817.00. Mr. Leszczynski stated that the Pence -Dickens bid included all the requested items listed on the specifications and the prices quoted were comparable to other vendors. Mr. Hill stated that, if the bids had been split and partial awards made to more than one bidder, the city would not have been able to take advantage of the discount. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the bid was awarded to Pence -Dickens & Heeter as recommended. APPROVE CONTRACT - POLICE SUBSTATION PARKING LOT PROJECT (RIETH-RILEY CONSTRUCTION) Mr. Leszczynski stated that, in accordance with the bid awarded to Rieth-Riley Construction on October 19, 1981, a contract was being submitted for Board approval in the amount of $32,228.00 for the construction of two asphalt parking lots for the police substations at 420 North Frances Street and 220 North Olive. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved. It was noted that the required bonds and insurance were on file. 11 105 REGULAR MEETING OCTOBER 26, 1981 APPROVE CHANGE ORDER - OLD CLEVELAND ROAD SANITARY SEWER PROJECT (DYE PLUMBING & HEATING) Mr. Leszczynski advised that.Change Order No. 1 (final) had been submitted by Dye Plumbing and Heating for an increase of $5,924.00 to its contract on the Old Cleveland Sanitary Sewer Project. He stated that the change order was necessitated because additional excavation and an increase in lift station and wet well depth was.required. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. APPROVE CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SIGNALIZATION OF FOUR INTERSECTIONS (MORSE ELECTRIC) A Change Order No. 2 (final) was submitted on behalf of Morse Electric in the amount of an increase of $15,386.75 for additional bituminous base and installation of time base coordinators on the Signalization of Intersections Project involving Summit and Western, Donmoyer and Michigan, Angela and Riverside and Angela and Northshore. Mr. Leszczynski stated that the Project Completion Affidavit reflecting a total cost of $208,074.03 was also being submitted for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above change order and Project Completion Affidavit were approved, subject to the filing of the appropriate three- year Maintenance Bond for the project. RECOMMENDATIONS TO COMMON COUNCIL FOR STREET AND ALLEY VACATIONS Mr. Leszczynski advised that, since September ,l, 1981, when the Home Town Rule enacted by the state legislature became effective, the Common Council has had jurisdiction over street and alley vacations. Under the new procedure for handling such vacations as adopted by the Common Council, the petitions for vacation will be filed in the City Clerk's Office and referred to the Board of Public Works for a recommendation prior to the Council setting the matter for public hearing. In order for the Board of Works to submit a recommendation back to the Council, the petitions will also be referred to the Engineering Department, Area Plan Commission and Community Development Department for comment. Mr. Leszczynski noted that the following petitions had been referred to the appropriate bodies and a recommendation was now necessary from the Board to forward to the Council: 1. Petition to vacate the east -west alley between 809 and 815 South Walnut Street, running from Walnut to Harris 2. Petition to vacate the first north -south alley west of Olive Street from Dubail south 320 .feet Mr. Leszczynski stated that favorable comments had been received from the Engineering Department, Area Plan Commission and Community Development Department for vacation of the east -west alley between 809 and 815 South Walnut Street, subject to any and all utility easements. He further stated that, after a review of the petition.to vacate the first north -south alley west of Olive Street from Dubail south 320 feet, the Engineering Department and Area Plan Commission had submitted unfavorable comments because the vacation of only a portion of the alley would create a dead-end alley. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation for the vacation of the east -west alley between 809 and 815 South Walnut Street, and an unfavorable recommendation for the vacation of the first north -south alley west of Olive Street from Dubail south 320 feet. 106 REGULAR MEETING OCTOBER 26, 1981 APPROVE WAIVER OF RIGHT TO OBJECT TO CONDEMNATION PROCEEDINGS (MONROE-SAMPLE DEVELOPMENT AREA) Mr. Hill explained that the Redevelopment Department was in the. process of acquiring properties within the Monroe -Sample Develop- ment Area, one of which was located at 710 Marietta Street. He stated that the property was currently owned by the county and the city held a mechanic's lien on the property in the amount of $578.06. He advised that the county and the city were being asked to sign a waiver of its right to object to the taking of the property through condemnation proceedings. He noted that the county had already approved the waiver. Upon a motion made by Mr. Leszczynski, seconded<'by Mr. Hill and carried, the waiver was approved. APPROVED LEAF BURNING PROHIBITS BURNING IN THE STREETS - OCTOBER 15 THROUGH NOVEMBER 15 Mr. Leszczynski stated that the city presently had an ordinance which allowed the burning of leaves in the city from October 15 through November 15 in approved containers. He advised that the burning of leaves on the city streets was prohibited and numerous violations have occurred since the leaf burning became effective on October 15th. He stated that burning in the streets causes the burning up of petroleum in the asphalt and slurry seal which results in the pavement crumbling and breaking up. Mr. Hill stated that the ordinance allowing the burning mandates that proper containers be used for the burning. He also stated that another city ordinance prohibits the placement of debris into the streets. He also stated that numerous calls were made to the Fire Department over the weekend and several street fires were put out. Mr. Hill stated that the Fire Department will made a report to the City Attorney's Office of any fires they are called upon to put out which occur in the street. In addition, the Neighborhood Code Enforcement crews will be asked to file reports of any violations they observe. Said reports will be followed through as with any other ordinance violation by the City Attorney's Office, according to Mr. Hill. He stated that past practice has merely been a warning to the property owner and the Fire Department has been called upon to put the fire out. APPROVE CITY EMPLOYEE HOLIDAY SCHEDULE FOR 1982 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following city employee holiday schedule for 1982 was approved: New Year's Day Lincoln's Birthday Good Friday Primary Election Memorial Day Independence Day Labor Day Election Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day APPROVE TRAFFIC CONTROL DEVICES Friday, January 1, 1982 Friday, February 12, 1982 Friday, April 9, 1982 Tuesday, May 4,, 1982 Monday,.May 31, 1982 Monday, July 5, 1982 Monday, September 6, 1982 Tuesday, November 2, 1982 Thursday, November 11, 1982 Thursday, November 25, 1982 Friday, November 26, 1982 Friday, December 24, 1982 Monday, December 27, 1982 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted a favorable recommendation for the installa- tion of the following traffic control devices: 1 REGULAR MEETING OCTOBER 26, 1981 REVISE TO NO PARKING TOW ZONE - South side of 3700 W. Sample from Main Entrance Gate to Torrington to a point approximately 200 feet westerly. REVISE TO NO PARKING, PASSENGER LOADING ZONE - South side of 3600-3700 W. Sample from E.P.L. of Torrington Plant, westerly to Main Entrance Gate (except 50' East of Main Entrance Gate). REMOVE NO PARKING FIRE LANE TOW ZONE - 100 N. Michigan (W.S.O. Street) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control devices were approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY A letter was received from Mr. Gregory L. Richard, 1703 Enchanted Forest, inquiring into the possible purchase of city -owned property located at 614, 618 and 622 South Rush Street. It was noted that Mr. Richard was attempting to move an historic house from the Monroe -Sample Development Area, located at 704-706 Rush Street, north on Rush to the city -owned properties. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the various city agencies for a determination as to whether or not the properties need be retained by the city for any reason. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request was received from the Neighborhood Code Enforcement Office for permission to have city environmental crews clean the following lots within the city: 3103 Western 2nd lot S. 210 N. Wellington Lot S. of 201 N. Wellington 726 E. Washington 525 S. 25th 315-317 Stull 720 Pierce 134 E. Pennsylvania 126 E. Pennsylvania It was noted that property owners the above lots and had failed to Mr. Leszczynski, seconded by Mr. was approved. 516 S. Olive 1314 W. Liston Lot W. of 1402 105 S. Iowa 2511 W. Ewing Lot across from 1319 E. Dubail 613 N. Diamond 619 S. Rush E. Jefferson 1806 N. Elmer had been advised to clean up comply. Upon a motion made by Hill and carried, the request APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permit was approved and referred to the Deputy Controller's Office for issuance: Anna M. Doyle, 1230 E. Fairington, Apt. 108 FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 12 outages for the period of October 12 through October 20, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak and Mr. David A. Wells of the Engineering Department recommended approval of the Contractor's Bond of David W. Goodrich. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. REGULAR MEETING OCTOBER 26, 1981 APPROVAL OF CLAIMS Chief Deputy.Controller Sherrie L. Petz submitted Claim Docket No. 18843 through No. 19393 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. REQUEST OF PROPERTY OWNER TO ELIMINATE SEWAGE CHARGE Mr. Leslie Doty, 3502 Lincolnway West,stated that he had not yet received a response to the request he made to the Board of Works on August 17, 1981, concerning the possible elimination of his sewage charge. He again advised that he was not hooked up to the city's sewage system because the line would have to be extended across Lincolnway. Mr. Leszczynski stated that the Engineering Department was in the process of trying to determine if there was another sewer on the same side of Lincolnway in Mr. Doty's immediate vicinity. Mr. Doty stated that there was not an available sewer system on his side of Lincolnway. Mr. Leszczynksi stated that he would contact Mr. Doty within a few days concerning his request. REQUEST CONCERNING AGENDA FORMAT Mr. Doty also asked if the Board would be more specific on agenda items when the agenda is posted. He stated that, from just glancing at the agenda, it was not known what the various items pertained to. Mr. Hill stated that the agenda is prepared to be as concise but as brief as possible. He advised Mr. Doty if, after the agenda is posted on the Friday afternoon preceding the meeting, and he had any questions concerning specific items included thereon, all he needed to do was check with the Clerk of the Board and the appropriate information would be available to him. Mr. Doty wondered why the Board had added certain items to its agenda. Mr. Leszczynski explained that the Board has a 12:00 noon deadline for agenda items on Friday and, sometimes it is not possible to have all the material available and it is not feasible to hold those items for another week until the next Board meeting. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:05 a.m. ATTEST: Barbara J. Byer , Cle