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HomeMy WebLinkAbout10/19/1981 Board of Public Works MinutesLs LEAM REGULAR MEETING OCTOBER 19, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, October 19, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney James A. Masters. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the regular meeting of October 12, 1981, were approved as submitted. OPENING`OF BIDS - POLICE SUBSTATION PARKING LOT PROJECT This was the date set for receiving and opening sealed bids for construction of parking lots at two of the three police substations located at 420 North Francis Street and at the rear of Fire Station No. 4 at 220 North Olive Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: Rieth-Riley Construction, Bid was signed by Richard D. P. 0. Box 1775 Ruhlman, non -collusion affidavit South Bend, Ind. 46634 was in order, and a 5% bid bond was submitted. $32,228.00 Since only one bid had been received and there was some urgency in awarding the bid so that the work could be completed before the asphalt plants closed for the winter, Mr. Leszczynski suggested that the Board award the Rieth-Riley bid. Mr. Hill questioned whether or not Mr. Leszczynski felt the bid was excessive. Mr. Leszczynski stated that he felt the bid was reasonable for the two lots involved and the amount of work to be done. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was awarded. OPENING OF BIDS - SALE OF WASTE OIL BURNER A14D APPURTENANCES This was the date set for receiving and opening sealed bids for the sale of a waste oil burner, scrubber, tanks and miscellaneous appurtenances, being surplus equipment located on the grounds of the Wastewater Treatment Plant, 3110 Riverside Drive. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that no bids had been received for the sale of the equipment. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was instructed to re -advertise for the receipt of sealed bids for the sale of the equipment. APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3513, 1981 (LINCOLN MANOR ADDITION) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3513, 1981, for the vacation of the first east -west alley south of Ardmore Trail, running North- easterly from Bendix to the intersection of the west right-of-way line of the first north -south alley extended north, being in Westchester 1st Addition to the City of South Bend (approximate distance of alley to be vacated is 122 feet). The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to the abutting properties. No remonstrances were filed and no one was present to oppose the vacation. Upon a motionimade by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. REGULAR MEETING OCTOBER 19, 1981 APPROVE MEMORANDUM OF UNDERSTANDING WITH CROSSING GUARDS Mr. Kernan explained that the administration and the crossing guards, along with their attorney, Joseph Simeri, have had on- going discussions over the last several months in relation to the proposal made earlier to the crossing guards by the city involving fringe benefits. He stated that the city was concerned over the fact that unemployment had been awarded previously to the guards over the past several summers. He advised that the agreement being submitted to the Board for approval had been agreed to by the administration and the crossing guards after several meetings held on the matter. He expressed his pleasure with the agreement finally reached. Mr. Kernan explained that, in essence, the agreement provided the following: (1) Those fringe benefits which the crossing guards have had for an extended period of time will be continued and they will receive the benefits as in the past as would any other non -union employee. He cautioned, however, that, if there was any reduction in the same fringe benefits for other non -union personnel, the crossing guards would be treated in a like manner; and (2) From this date forward, crossing guards will have the option of taking their annual salary in either 20 or 26 equal pay periods. He explained (� that the crossing guards are working in accordance with the schedule established by the School Corporation; however, the three-month summer period would be considered "paid vacation" and the guards would not be eligible any longer for unemployment compensation. He thanked Mr. Simeri and the crossing guards for their cooperation in the matter. Mr. Simeri complimented Mr. Kernan for the professional manner in which he had conducted the negotiations. He stated that his group understood the financial condition of the city and the final agreement was a "give and take" on both sides. He felt the agreement reached was fair to the city and the crossing guards. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the Memorandum of Understanding was approved. AWARD BID AND APPROVE CONTRACT - PRAIRIE AVENUE SANITARY SEWER PROJECT (LaFREE EXCAVATING) Mr. David A. Wells, Manager of the Bureau of Administration and Design, recommended the Board award the low bid of LaFree Excavating for the Prairie Avenue Sanitary Sewer Project in the amount of $40,290.00. It was noted that bids for the project had been received and opened by the Board on October 12, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was awarded and the contract for the project was approved in the amount of $40,290.00, subject to the filing of the required Performance Bond and Labor and Materials Payment Bond. AWARD BID - BURGLAR ALARM SYSTEMS FOR POLICE SUBSTATIONS (INDIANA SECURITY SYSTEMS) Police Services Division Chief Spandward Mitchem recommended the Board award the low bid of Indiana Security Systems, Inc. for the installation of three bur lar alarm systems at the police substations in the amount of �830.00 on a lease -maintenance purchase at a cost of $76.50 per month. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid was awarded as recommended. Mr. Kernan noted that the award on the office equipment for the stations would probably be made at the next Board meeting. Bids for this equipment were taken on October 12, 1981, the same time when the burglar alarm bids were received. 100 REGULAR MEETING APPROVE CHANGE ORDER NO. 1 - MORSE ELECTIRC (INTERSECTION SIGNALIZATION PROJECT) OCTOBER 19. 1981. Mr. Leszczynski stated that Morse Electric had submitted Change Order No. 1 to its contract for intersection signalization in the amount of an increase of $3,318.07 for miscellaneous items and in order to adjust final quantities to as built amounts. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above change order was approved. APPROVE REQUEST TO ADVERTISE TO RECEIVE BIDS — PHOTOSTATIC COPIER/DUPLICATOR (POLICE DEPARTMENT) Police Chief Dan Thompson, in a letter to the Board, requested permission to advertise to receive bids for the purchase of a photostatic copier/duplicator for the department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and the date of November 2, 1981, set for receiving and opening sealed bids for the equipment. FILING OF PRELIMINARY ASSESSMENT ROLL AND PLANS AND ADOPTION OF IMPROVEMENT RES. #3516, 1981 (BARRETT LAW SANITARY SEWER - WABASH ST.) Mr. Leszczynski advised that, in response to a petition submitted for the installation of sanitary sewers in Wabash Street from Ewing Avenue to Calvert Street, which petition was filed on October 12, 1981, the Engineering Department had prepared a preliminary assess- ment roll, plans and engineer's estimate for the project. It was estimated that the total cost of the project would be $54,959.65, if approved, with an amount of $27,479.68 assessed to the city. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above documents were filed and the following Improve- ment Resolution No. 3516, 1981, was adopted and set for public hearing on November 2, 1981: IMPROVEMENT RESOLUTION NO. 3516, 1981 BE IT RESOLVED by the Board of Public Works of the city of South Bend, Indiana, that it is deemed necessary to improve Wabash Street from Ewing Avenue to Calvert Street (Local Sanitary Sewer) by the construction of a local sewer, intended and adapted only for local use by the property owners whose property abuts thereon and not intended or adapted for receiving sewage from collateral drains. Said sewer to be 8" and 10" in diameter, and said sewer, with all its appurtenances, to be constructed in accordance with the profiles, drawings, plans, general details and specifications of such improvement approved and adopted herewith, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising, abstracting, inspection and engineering shall be assessed upon said real estate abutting on said street in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in equal installments, with interest at the rate of eight (8%) per annum. The 2nd day of November, 1981, at the hour of 9:30 a.m. o`clock, local time, is hereby fixed as the time and the Board of Public Works Hearing Room, 1308 County -City Building, as the place when and where the Board will hear all persons interested, or whose property is or will be affected by the proposed improvement, on the question as to whether the special benefits that will accrue to the property to be assessed, abutting on the line of proposed sewer or drain, will be equal C 1 101 REGULAR MEETING OCTOBER 19, 1981 to the estimated cost of the improvement. On the day named, any and all interested persons who may appear before the Board shall have a full hearing on the question, and on any matter pertaining to the proposed improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution, in two newspapers representing the two major political parties, the first publication to be not less than ten (10) days before the date of hearing. Adopted this 19th day of October, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk ESTABLISHMENT OF RATES FOR STORAGE & TOWING OF ABANDONED VEHICLES Ms. Kathy Barnard, Director of the Neighborhood Code Enforcement Office, requested the Board to establish fees for the towing and storage of abandoned vehicles which would be charged to the owners of the vehicles. It was noted that, presently, the city is charging owners of abandoned vehicles the sum of $20.00 for towing and $2.00 per day for storage. It was further noted that the city's present contract with Bradford's Towing Company provided for the payment to him of $25.00 for towing, $30.00 to piggyback a vehicle, and $2.00 per day for storage. Ms. Barnard advised that the city has been losing money on the towing and storage of vehicles because what the city is charging does not equal what that which is reimbursed to the city by the owners of the vehicles. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following fees for storage and towing of abandoned vehicles were approved: $2.00 per day per $25.00 per vehicle $30.00 per vehicle vehicle for storage for towing for piggybacking FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3515, 1981 (WELLINGTON STREET) John E. Leszczynski, City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3515, 1981, for the vacation of Wellington Street from the southerly right-of-way line of Ardmore Trail to the northerly right-of-way line of Prast Boulevard for a distance of approximately 400 feet, all being in Westchester Second Addition to the City of South Bend. The following property may be injuriously or beneficially affected by such vacation: Lots 62, 63, 67, 68, 69, 171 and 172 in Westchester 2nd Unit, said lot lines being previously vacated by Resolution No. 3482, 1979. The Assessment Poll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assess- ment Roll was filed and set for public hearing on November 16, 1981. Mr. Masters noted that, at the October 12th Board meeting when the public hearing had been conducted on the proposed vacation, Mr. Peddycord, the attorney representing LaSalle Square Associates, had stated that the petitioner was agreeable to providing an easement for the 21-inch sanitary sewer extending along Wellington Street as recommended by the 102 REGULAR MEETING OCTOBER 19, 1981 Area Plan Commission. Mr. Masters stated that it was not necessary for LaSalle Square Associates to provide the city with a seperate easement since the Vacation Resolution adopted by the Board contained a standard clause reserving the rights and easements of all Utilities, including the City of South Bend. REQUEST TO PURCHASE CITY -OWNED PROPERTY (613 CLINTON STREET) A request was received from Mark Willemin inquiring into the possible purchase of a city -owned lot located at 613 Clinton Street. It was noted that Mr. Willemin was an adjacent property owner on Clinton Street and had plans to move a house from Bronson Street onto the two properties. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the various city agencies for a determination as to whether or not the lot need be retained for any reason. APPROVE PURCHASE AGREEMENT - SALE OF 1919 SOUTH CATALPA (HOMESTEAD PROPERTY) Mr. Leszczynski advised that, in accordance with the high bid received from Clem S. Fisher on August 31, 1981, for purchase of the Bureau of Housing property located at 1919 South Catalpa in the amount of $610.00, the purchase agreement was being submitted for Board execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the purchase agreement was approved and the matter referred to the Legal Department for preparation of the appropriate Quitclaim Deed for conveyance of the property. APPROVE COUNTER-OFFER FOR PURCHASE OF 213 SOUTH ILLINOIS (HOMESTEAD PROPERTY) Mr. Leszczynski stated that a counter-offer for purchase of the city -owned lot located at 213 South Illinois Street had been received from Ruth and Albert Harris, 209 South Illinois Street. He stated that the city's offering price for the Homestead property was $440.00; however, because the garage floor and sidewalk leading to the house which had been demolished had not been removed at the time of demolition, Mr. and Mrs. Harris, if they purchased the lot, would incur additional expenses in having the concrete removed. For this reason, they had submitted a counter-offer for the property in the amount of $220.00. Mr. Kernan stated that, since Mr. and Mrs. Harris were adjacent property owners and the city was desirous in placing vacant city -owned lots back on the tax rolls, he felt the counter- offer should be accepted. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the counter-offer of $220.00 of Ruth and Albert Harris was accepted, subject to approval of the Common Council since the property would be sold for less than the established offering price. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: 1701 Catalpa 329 W. Indiana 1102 College 1426 N. Johnson 629 Cottage Grove 525 S. Kaley Lot W. of 1006 Culver 756 Lawndale 707 N. Cushing 729 Lincoln Way East 215 E. Dayton 741 Lincoln Way East 750 S. Edison 1107 Lincoln Way West 1742 N. Elmer 1315 Lincoln Way West 2121 Elwood 531 S. Logan N/W cor. W. Ewing/S. Wabash 435 S. Logan 229 S. Francis 1225 S. Main 302 S. Illinois 2901 Pleasant 310 S. Illinois Lot 228 E. of 1739 Riverside 103 REGULAR MEETING OCTOBER 19, 1981 1412 S. Rush 1223 W. Washington Btwn. 1504-1526 S. Swygart Lot 105 E. of 1227 W. Washington Lot N. of 505 S. 23rd 615 E. Wenger Northside btwn. 29th & 30th 1411,Western - rear on R.R. property 1215 Vassar 1821 E. Altgeld 419 E. St. Vincent 137 E. Broadway 7.41 S. 27th It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for.issuance: �. Alexander E. Orban, 5005 Lindenwood, S.S. Suzanne Kay Dragula, 203 Carol, Niles, Michigan Allen D. Nelson, 323 N. Indiana, Mish. (29 Chester M. Hodowanic, 54777 Butternut, S.B. Louise G. Windhorst, 53166 Twyckenham, S.B. APPROVAL OF CLAIMS. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 18529 through No. 18842 and recommended approval. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. hn E. Leszkzski ichard L. Hill Joseph E. Kernan ATTEST: Q Z , Q . =--J Barbara J. Bye s, C k