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HomeMy WebLinkAbout10/05/1981 Board of Public Works Minutes- - '78 REGULAR MEETING OCTOBER 5, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, October 5, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney James A. Masters. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the September 29, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill. and - carried, the following items were added to the agenda: 1. A recommendation concerning the bid received from Lock Joint Tube Company.on the,sale of a::portion of Brownfield Park. 2. Change Order No. 3 for Brown and Brown Contractors on the First Bank Center Project. 3. A Release and Settlement Agreement pertaining to the structural column damage on the First Bank Center Project. APPROVE EMERGENCY REPAIRS TO FIRE DEPARTMENT PUMPER In a letter to the Board, Fire Chief Timothy J. Brassell requested ermission to incur expenses in the approximate amount of p$10,800.00 to accomplish emergency brake system repairs to a 1968 American LaFrance Fire Pumper. It was indicated in the letter that the bid process would cause an unnecessary delay in having the apparatus repaired and, because of the nature of work to be done, it appeared American LaFrance (the original manufacturer) was the only firm qualified to perform the needed repairs. Assistant Chief Richard Switalski explained that the truck has been down for about three weeks. He stated that all the local brake companies were contacted, but could not perform the repairs. He advised that the Bendix branch in Ohio recommended American LaFrance accomplish the repair work because they had the conversion kits. Bendix had informed the Fire Department that it did not want to design the brake system for only one truck. Mr. Kernan stated that it appeared American LaFrance was the sole source for the brake repair work. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. AWARD BID - STREET DEPARTMENT EQUIPMENT In a letter to the Board, Mr. Sean Watt, Director of the Division of Transportation, recommended the low bid of ATNI Truck Equipment in the amount of $35,027.21 be awarded for the remounting and furnish- ing of various street department equipment including underbody plows, hitches and hydraulic systems. It was noted that bids for this equipment had been received by the Board at its meeting held on September 28, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the low bid was awarded as recommended. APPROVAL OF COUNTER-OFFER TO LOCK JOINT TUBE (SALE OF PORTION OF BROWNFIELD PARK) Mr. Hill stated that the Board had received the bid of Lock Joint Tube Company in the amount of $11,430.00 on September 28, 1981, for the purchase of a portion of Brownfield Park located at the north- west corner of Angela and Riverside Drive. He advised that the bid was substantially lower than the city's offering price of $18,250.00. He noted that the bid letter of Lock Joint Tube contained a number of objections concerning the appraisal, one of which dealt with the fact that.Mr. R. E. McCloskey, the appraiser, had an office in Niles, 79 REGULAR MEETING OCTOBER 5, 1981 Michigan. Mr. Hill stated that the city must hire a freeholder for appraisal work, and it had been confirmed that Mr. McCloskey met those requirements and was indeed a freeholder in South Bend. Mr. Hill stated that the more substantive objection dealt with the rezoning of the property at a future point in time, and he felt the question of whether or not a rezoning would come about was a valid point. He stated that the property had been appraised on the basis of it being zoned light industrial and, if sold, Lock Joint Tube would need to have the property rezoned from residential to light industrial in order to suit its purposes. He recommended that the Board reject the bid of $11,430.00 and propose a counter-offer in the amount of $18,250.00 with a provision that the purchase be subject to the rezoning of the property to light industrial. He stated that, in this way, if the rezoning was not approved, the sale of the property would not take place. Mr. Robert Stachowiak from Lock Joint Tube Company wondered if the rezoning procedure could be initiated and conducted prior to the property being conveyed to his company. Mr. Hill stated that the Board of Works may have to assist in �. the rezoning process as the owner of the property, but he felt �- no serious problems would be encountered in this regard. Mr. Masters suggested that the city may have to sign a deed over to Lock Joint Tube containing a condition of the sale being subject to the rezoning. Upon a motion made by Mr. Hill, seconded by Gt Mr. Kernan and carried, the bid of Lock Joint Tube was rejected as not being equal to the city's offering price and a counter- offer made reconfirming the offering price of $18,250.00, subject to a provision that the purchase agreement provide for the sale of the property only if said property is rezoned to light industrial, and further that the purchase agreement contain, if necessary, a re -purchase clause should the rezoning not be approved. APPROVAL OF CHANGE ORDERS NO. 1 & NO. 3 - BROWN AND BROWN CONTRACTORS (FIRST BANK CENTER) Mr. Leszczynski stated that Change Order No. l.was being submitted to Brown and Brown's contract on the First Bank Center Project in the amount of an increase of $67,763.00 for a traffic signal control system and related concrete slab at front entrance, reinforced mesh for front stairs and curb work. Mr. Leszczynski noted that the change order would increase Brown and Brown's contract to $167,663.00. He stated that the change order had been reviewed and found to be in order by the architect and construction manager and Mr. Patrick McMahon.- Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. Mr. Leszczynski stated that Change Order No. 3 provided for an increase of $125,000.00 to Brown and Brown's contract to correct the concrete column failure which had occurred. Mr. Hill stated that H. G. Christman was the original contractor on the column work, but since Brown and Brown was at the site at the present time doing other concrete work, it was felt they should proceed with the needed concrete repair work on the pillars. The change order had been reviewed by the construction manager, architect and Patrick McMahon and was in order. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. APPROVE RELEASE AND SETTLEMENT AGREEMENT (MURPHY/JAHN - CONCRETE COLUMN DAMAGE AT FIRST BANK CENTER) Mr. Hill explained that, with approval of the Release and Settle- ment Agreement by the Board of Works, the concrete repair work needed on the columns of the parking facility at First Bank Center would be covered. He stated that the release was negotiated with the architect and the insurance carrier in order to provide funds to make the necessary structural repairs. He stated that, in this manner, the above change order for Brown eR REGULAR MEETING OCTOBER 5. 1981 and Brown Contractors in the amount of $125,000.00 would be paid for. He advised that the release provides acknowledgement of the amount of the repairs and that the actual cost of the repairs was estimated to be under the $125,000.00 figure. In accordance with the agreement, Murphy/Jahn would contribute the sum of $50,000.00 towards the repair work, with the insurance company, Shand, Morahan & Company, on behalf of the Potomac Insurance Company, paying for the balance. Mr. Hill stated that, in accordance with the concrete work already done, it was felt the total cost for the repairs would not exceed $80,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Release and Settlement Agreement was approved. APPROVE ADVERTISING TO RECEIVE BIDS - POLICE SUBSTATION PARKING LOTS Mr. Neil Shanahan, Manager of the Bureau of Public Construction, requested permission to cause legal advertising for the receipt of sealed bids for the construction of parking lots at two of the three police substations, being at the rear of Fire Station No. 4 on Olive Street and at the city -owned facility at 420 North Francis Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF PARADE - FIRST UNITED METHODIST CHURCH In a letter to the Board, Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the request of the First United Methodist Church for a parade to be held on Sunday, November 1, 1981, starting at 1:00 p.m. from the church at 333 North Main Street and proceeding to Century Center via Main Street to Jefferson Boulevard. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved. APPROVAL OF 10K SPORTS MED RUN - ST. JOSEPH'S MEDICAL CENTER Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the request of St. Joseph's Medical Center to conduct a 10K Sports Med Run on Sunday, October 18, 1981, starting at 1:00 p.m., via the following route: Starting at the Century Center parking lot, east on Jefferson to St. Louis/Northside Boulevard, Clover Street, Hildreth, Greenlawn, Potawatomi Park, and return via same route to the Howard Park foot bridge over the river and to the River Glen Plaza office park area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved. APPROVE REQUEST TO COLLECT DONATIONS AT HOLIDAY PARADE - SALVATION ARMY A request was received from Captain Craig Stoker of the Salvation Army for permission to conduct a solicitation along the parade route of the Holiday Festival Parade to be held on Saturday, November 21, 1981. In his letter to the Board, Captain Stoker indicated that a small band and a timbrel corps would perform along the route. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices as recommended by the Bureau of Traffic and Lighting were approved: INSTALL STOP SIGN - On Laurel at Washington, S.E. corner. REMOVE 30 MINUTE PARKING 6AM - 6PM - 1914-1916 Lincolnway West. INSTALL 1 HOUR PARKING IN THIS HALF BLOCK MONDAYS 8AM - 9PM TUESDAY THRU SATURDAY 8AM - 6PM - East side of Rasmussen Court from Jefferson north to parking lot. 10 REGULAR MEETING OCTOBER 5, 1981 INSTALL NO PARKING BUS ZONE 8AM - 4PM - East side of 400 S. Lake from Western Avenue south approximately 400' to driveway into Harrison School. REQUESTS TO PURCHASE CITY -OWNED PROPERTIES Requests were received from Mr. Willie Wiggins, 1007 West LaSalle Street, inquiring into the possible purchase of a city - owned lot located at 1001 West LaSalle, and from Ms: Jackie Taylor, 522 Milton Street, inquiring into the possible purchase of a Bureau of Housing property located at 526 Milton Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the requests were referred to the various city agencies for a determination as to whether or not the city retain the properties for any reason. APPROVAL OF COMMUNITY DEVELOPMENT CONTRACTS Mr. Leszczynski advised that approval was needed for the following Community Development contracts: Contract between Community Development and Southold Heritage Foundation for administering a rehabilitation loan program for lower income, moderate and middle Q income residents of the West Washington Historic District, with a total budget not to exceed $10,960.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. Contract between Community Development and the Department of Public Works for improving existing residential streets, curbs and gutters within a CD target area (Cleveland Street from California to Lincolnway West), with a total budget not to exceed $60,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. Contract between Community Development and the Department of Public Parks for softball diamond lighting at Walker Field, with a total budget not to exceed $60,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above contract was approved. Contract between Community Development and Legal Services to provide legal services to neighborhood strategy area residents, with a total budget not to exceed $22,500.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. Contract between Community Development and Economic Development and Redevelopment to complete construction on the First Bank Center Project and provide payment to all contractors, with a total budget not to exceed $230,000.00 utilizing 1981 funds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. Contract between Community Development and Economic Development and Redevelopment to complete construction on the First Bank Center Proejct and provide payment to all contractors, with a total budget not to exceed $400,000.00 utilizing 1980 funds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. 82 REGULAR MEETING OCTOBER 5, 1981 FILING OF AMENDMENT TO SOUTH BEND PARKING COMPANY RATE ADJUSTMENTS Mr. Leszczynski stated that the South Bend Parking Company had submitted a correction to the parking rate adjustments filed with the Board on September 28, 1981. It was noted that the correction eliminated the $$1.00 charge for evenings, Sundays and Holidays on Parking Lots No. 8 and No. 24. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the communication was filed. APPROVAL OF HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permit was approved and referred to the Deputy Controller's Office for issuance.: Florence Stream, 19176 Summers Dr., S.B. APPROVAL OF CONTRACTORS' BONDS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Contractors' Bonds were.approved upon the recommendation of Raymond S. Andrysiak: Richard B. Gosbin, d/b/a Gosbin Construction Company Edward Syson APPROVAL OF ENVIRONMENTAL CLEAN-UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: 905 Allen 912 Blaine 219 E. Bronson 301 S. Chapin 311 S. Chapin 741 N. Cushing 318 E. Dubail 113 N. Frances 1911 S. Franklin N/E corner Frederickson & O'Brien N/E corner Garst & Lafayette 224 Garst 1234 E. Haney 725 Harrison 816 Harrison 427 E. Howard 1311 W. Indiana 818 S. Lake 732 N. Lawndale 621 Lincolnway East 1422 Lincolnway West 515 W. Marion 1528 Ottawa Parkovash, plot 40 N.Shore Ter. 1242 Portage 502 E. Sample 809 S. Sheridan N/W corner Summit & Western 741 S. 27th 1302 S. 27th 927 S. 36th 3308 Vermont 2109 Warren 1901 W. Western 1134 McCartney It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 17649 through 17974 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims were approved. 1 REGULAR MEETING OCTOBER 5, 1981 There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:05 a.m. J n E. LeszcZyrfski is ard L. Hill Pl- &seph E. Kernan ATTEST: i� Barbara J. Bytrs, C rk 1