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HomeMy WebLinkAbout09/28/1981 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 28, 1981 The regular meeting of the Board of Public Works was convened at 9:40 a.m., on Monday, September 28, 1981, by Joseph E. Kernan, acting in the absence of Board President John E. Leszczynski, with Mr. Kernan and Mr. Richard L. Hill present. Also present was Deputy City Attorney James A. Masters. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, the minutes of the September 21, were approved as submitted. AGENDA ITEMS ADDED seconded by Mr. Kernan and carried, 1981, regular meeting of the Board Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the following items were added to the agenda: 1. An additional request for a revenue sharing intended use hearing in the amount of $35,000.00 for repair of Island Park; and �. 2. Discussion on establishment of Trick or Treat date for Halloween. �= OPENING OF BIDS - STREET DEPARTMENT EQUIPMENT V This was the date set for receiving and opening sealed bids for various Street Department equipment. The Clerk tendered proofs of publication of notice in -the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Van-Kal Truck Equip. & Service Bid was signed by Robert J. Peters, 10700 Red Arrow Highway non -collusion affidavit was in Mattawan, Michigan 49071 order and a check drawn on Van- Kal Truck Equipment in the amount of $3,548.00 was submitted. Remount 3 F-5 and 2 F-55 Model Root Blade Assemblies ................................. $ 6,955.00 Remount Hustin Quick Hitches ............... 2,475.00 Supply and mount 5 Crankshaft Hydraulic Systems.. ....... ........................ 8,000.00 Supply and mount 3 10' x 7' Dump Bodies and Hoists.. 9,450.00 Supply and mount 2 14' x 7' Dump Bodies and Hoists ................................. 8,600.00 Total Bid $35,480.00 Mr. Kernan noted that the bid specifications require out-of-state bidders to submit a certified check as bid security. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, Van-Kal Truck Equipment was given a 48-hour period in which to submit the proper bid security in order that its bid be considered. ATNI Truck Equipment Bid was signed by Kenneth E. Downey, 25629 State Road 2 non -collusion affidavit was in order, South Bend, Indiana 46619 and a certified check in the amount of $4,024.00 was submitted. Remount 3 F-5 and 2 F-55 Model Root Blade Assemblies ................................. $ 6,931.21 Remount Hustin Quick Hitches ............... 1,280.00 Supply and mount 5 Crankshaft Hydraulic Systems and supply and mount 3 10' x 7' Dump Bodies and Hoists and 2 14' x 7' Dump Bodies and Hoists .......................... 26,816.00 Total Bid $35,027.21 73 REGULAR MEETING SEPTEMBER 28, 1981 3. The appraisal determined market value with the assumption that it was re -zoned "light industrial" and that the highest and best use was in an arms length transaction, which was for use by Lock Joint Tube. 4. What assurances does Lock Joint Tube have, if the purchase is made, that the property will get rezoned. 5. If the land is not, rezoned, it will be useless to Lock Joint Tube in its expansion plans. 6. Due to time limitations, Lock Joint Tube was unable to furnish its own independent formal appraisal of the land. It was noted that the specifications state that the Board shall award the sale of the property to the highest and best bid equal to not less than the offering price, which was established at $18,250.00. Mr. Hill stated that it appeared there were some unresolved issues as indicated in Mr. Woodka's letter. He stated that the appraiser must be a free holder in South Bend, and it was confirmed that this was the case and that, in addition to Mr. McClosky's South Bend office, he also maintained an office in Niles, Michigan. Mr. Hill made a motion that the bid of Lock Joint Tube in the amount of $11,430.00 be taken under advisement and referred to the Legal Department, Engineering Office and Recevelopment C9 Department for comments on how the Board should proceed in this matter. Q APPROVAL OF ASSESSMENT ROLL NO. 2988 (IMPROVEMENT RESOLUTION NO. 3501. 1980, HAWBAKER SANITARY SEWER PROJECT) This being the date set, hearing was held on the Assessment Roll for the Hawbaker Street Sanitary Sewer Project, authorized under Improvement Resolution No. 3501, 1980, adopted by the Board on November 3, 1980. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Kernan stated that the total cost of the improvement as petitioned by residents on Hawbaker Street was $39,991.38 with the amount to be assessed to the city at $19,995.69. He stated that the preliminary assessment roll indicated a total of $47,483.42, and the individual assess- ments on the final roll had been adjusted accordingly to reflect a reduction. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the assessment roll hearing was closed and Assessment Roll No. 2988 was approved. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3514, 1981 (PRAIRIE AVENUE SANITARY SEWER PROJECT) The public hearing on the construction of sanitary sewers on Prairie Avenue, authorized under Improvement Resolution No. 3514, 1981, adopted by the Board on September 14, 1981, was held at this time. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Kernan noted that the preliminary assessment roll listed a total cost of the improvement at $23,191.34 and that, unless more than 50% of the affected property owners objected to the construction of the sewer, the Board would proceed to obtain bids for its construction. There was no one present to speak against the project. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the project was approved, the title sheet was signed and the Clerk instructed to cause advertising for receipt of sealed bids for the construction of the sewers. AWARD BID - REROOFING OF FIRE STATIONS NO. 7 AND 10 Fire Chief Timothy J. Brassell submitted his recommendation to the Board for the award of the reroofing of Fire Station No. 7 to Slatile Roofing in the amount of $19,200 for their alternate No. 1; and the award for the reroofing of Fire Station No. 10 to City Roofing in the amount of $6,100.00. Mr. Kernan explained that a clerical error had been found in the bid of Slatile Roofing and it was confirmed that the figures for the fire stations had been reversed. Mr. Hill further explained that REGULAR MEETING SEPTEMBER.28,:1981 Freuhauf Corporation Bid was signed by Louis W. Nering, P. 0. Box 238 non -collusion affidavit was in Detroit, Michigan 48232 order, and a certified check in the amount of $4,140.70 was submitted. Remount 3 F-5 and 2 F-55 Model Root Blade Assemblies ................................. $10,077.00 Remount Hustin Quick Hitches ............... 2,305.00 Supply and mount 5 Crankshaft Hydraulic Systems .................................... 7,500.00 Supply and mount 3 10' x 7' Dump Bodies and Hoists. 11,505.00 Supply and mount 2 14' x 7' Dump Bodies and Hoists ................................. 10,020.00 Total Bid $41,407.00 Deeds Equipment Co., Inc. Bid was signed by John K. Brennan, 8015 East 45th Street non -collusion affidavit was in Lawrence, Indiana 46226 order, and a 10% bid bond was submitted. Bid Items Not Itemized Total Bid $37,018.86 Stanley Enterprises, Inc. Bid was signed by Robert Kromkowski, 2808 Tucker Drive non -collusion affidavit was in South Bend, Indiana order, and a certified check in the amount of $4,623.95 was submitted. Remount 3 F-5 and 2 F-55 Model Root Blade Assemblies ................................. No Bid Remount Hustin Quick Hitches ............... $ 3,157.00 Supply and mount 5 Crankshaft Hydraulic Systems......... .... 16,550.00 Supply and mount 3 10' x 7.' Dump Bodies and Hoists. .... 14,100.00 Supply and mount 2 14' x 7' Dump Bodies and Hoists ................................. 12,020.00 Total Bid $45,827.00 Upon a motion made by Mr. Kernan, seconded by•Mr. Hill and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY (NORTHWEST CORNER OF ANGELA AND RIVERSIDE) This was the date set for receiving and opening sealed bids for the sale of city -owned property located at the northwest corner of Angela and Riverside and more commonly known as a portion of Brownfield Park. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: Lock Joint Tube Company $11,430.00 1400 Riverside Drive South Bend, Indiana 46624 The above bid, signed by Kenneth C. Woodka, President of Lock Joint Tube Company, pointed out the following unresolved issues: 1. The appraisal was not available for review by Lock Joint_ Tube until September 23, 1981. 2. The appraisal was done by R. E. McClosky from Niles, Michigan. 74 REGULAR MEETING SEPTEMBER 28, 1981 there had been some confusion as to the quantity of work to be done on the part of the contractors, except for Slatile Roofing, on Fire Station No. 10, but he felt this had been resolved when Mr. Markle had contacted all contractors and had obtained written proposals from them for the portion of the roof to be repaired on Station No. 10. The revised proposals were: Midland Engineering Company, $6,470.00; City Roofing, $6,100.00; and All -Weather Exteriors, $4,980.00. He noted that City Roofing was the second low bid for Station No. 10. Mr. James Markle, Building Commissioner, stated that the basic bid was for the reroofing without insulation and that had been changed. He stated that City Roofing had included repair and replacement of existing insulation in its bid. He stated that that amount was determined and deducted from its original bid. He confirmed that it was the second low bid received. Mr. Hill advised that, under normal circumstances, the Board would award the lowest bid or re -advertise the project. After a brief discussion, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the low bid of Slatile Roofing in the amount of $19,200 for Fire Station No. 7 was awarded; and the low bid of All -Weather Exteriors in the amount of $4,980 for Fire Station No. 10 was awarded. APPROVAL OF AGREEMENT WITH INDIANA & MICHIGAN ELECTRIC FOR CLEVELAND ROAD LIFT PUMP STATION An agreement was submitted for Board execution between the city and Indiana and Michigan Electric Company for the extension of an additional phase of wire from the east side of U.S. 31 Bypass along the north side of old Cleveland Road to the pump site where a transformer bank would be installed at a cost of $6,835.00. Mr. Kernan noted that, under the rules of the Public Service Commission, the city is permitted to deduct 22 years of expected revenue ($1,500), with the right of refund up to six years. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the agreement was approved in the amount of $5,335.00. APPROVAL OF UTILITY AGREEMENTS (COLFAX BRIDGE PROJECT) Mr. Hill stated that the reconstruction of the Colfax Bridge was a combined project between the city and the state. He explained that all utilities are affected and must, therefore, enter into a standard form of agreement for the locating of any poles, equipment and wires within the highway right-of-way. Mr. Hill stated that such agreements had been executed by Indiana & Michigan Electric Company and Indiana Bell Telephone Company. Agreements being submitted to the Board this date were for the Bureau of Water and the Bureau of Sewer and Wastewater. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the agreements were approved and the Board authorized Director of Utilities Michael L. Vance to execute the agreements on behalf of the utilities. APPROVE REQUEST FOR REVENUE SHARING INTENDED USE HEARINGS A request was received from Deputy Controller Sherrie L. Petz for permission to conduct a revenue sharing intended use hearing on the appropriation of the following revenue sharing funds: $1,050,000.00 For salary increases and related fringe benefits for 1981 $35,000.00 For repair of Island Park retaining wall Mr. Kernan stated that, originally, the city had not anticipated the repair of the Island Park retaining wall this year; however, it was felt the project should proceed immediately because of substantial increases in the repair costs in waiting several months and because of continued deterioration and damage to the wall during the winter months. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved and a public hearing set for October 12, 1981. 75 REGULAR MEETING SEPTEMBER 28, 1981 APPROVE REQUEST TO ADVERTISE TO RECEIVE BIDS (OFFICE EQUIPMENT AND BURGLAR ALARM SYSTEMS FOR C.O.P. SUBSTATIONS) Police Chief Dan Thompson requested permission from the Board to cause legal advertising for the receipt of sealed bids for the purchase of various office equipment and burglar alarm systems for the three new police substations under the Community Oriented Policing Program located at the rear of Fire Station No. 4, at 1618 N. Main Street, and at 420 North Frances Street. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved, with sealed bids to be received by the Board at'its meeting on October 12, 1981. APPROVE APPLICATIONS FOR OPEN AIR STAND LICENSE (EDISON & IRONWOOD) An application was submitted by Dick and Suzy Morrison, 754 South Ironwood Drive, for an open air stand license at the Sunoco Gas Station at Edison and Ironwood for October 3, 10, 24 and 31, and for November 7, for the sale of silver helium balloons. Mr. Kernan noted that the dates correspond with Notre Dame home �. football games. He also noted that permission to use the gas station lot had been submitted. Mr. Kernan expressed concern about the request to move into the street to sell the balloons in view of the heavy traffic usually encountered at the intersection. C( Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the application was approved, subject to a favorable review by the Traffic and Lighting Bureau and the Police Traffic Division, and with the stipulation that, under no circumstances would the sale of the balloons be permitted in the public right-of-way. PROPOSED "TRICK OR TREAT" DATE AND HOURS FOR HALLOWEEN Mr. Kernan stated that it had been suggested the city establish the Friday prior to Halloween from 5:00 p.m. to 7:00 p.m. as the official "Trick or Treat" time in South Bend in view of the fact that October 31st was a Notre Dame home football game. He expressed concern about trick or treaters out in the neighborhoods when there would be additional traffic because of the game. He stated that, from the standpoint of public safety and having children out on the streets, consideration should be given to the suggestion. He asked that the public contact the Board of Works with their comments on the subject prior to October 12, 1981, when the Board would establish the official "trick or treat" time. FILING OF NOTIFICATION OF PARKING RATE ADJUSTMENTS'` Mr. Harry Coffman, South Bend Parking Company, Inc., submitted a notification of rate increases at the following parking lots: 123 N. Main St. Lot #1 1.25 up to 12 hours 135 N. Main St. Lot #5 1.25 up to 12 hours 220 W. Wayne St. Lot #20 1.25 up to 12 hours 114 W. Washington Lot #2 .75 up to one hour 1.25 up to 12 hours 1.00 evenings 115 E. Wayne St. Lot #8 .75 up to one hour 1.25 up to two hours 1.50 up to 12 hours 1.00 evenings, Sundays & Holidays *See minutes of October 5, 1981. Correction filed. 76 REGULAR MEETING SEPTEMBER 28, 1981 306 S. Michigan St. Lot #24 .75 up to one hour 1.25 up to 12 hours 1.00 evenings, Sundays & Holidays Mr. Kernan noted that, in accordance with the ordinance regulating parking lots, the city had no authority to approve or deny parking rates but was to be officially notified whenever an adjustment was made. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the notification was filed. APPROVAL OF PURCHASE AGREEMENT (SALE OF CITY -OWNED PROPERTY - 103-105 CARLISLE STREET) Mr. Kernan noted that purchase agreements were being submitted for Board approval for the sale of a city -owned lot located at 103-105 Carlisle Street to Huey Schoby, Christy-Rosie Corporation, in the amount of $477.50. He stated that the Board and Common Council had previously approved the sale of the property to Mr. Schoby. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the purchase agreement was approved and the matter referred to the Legal Department for drafting of the appropriate deed of conveyance for the property. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: N.E. corner Bertrand & Huey Lot W. of 521 Bronson 611 Bronson 1910 S. Catalpa 705 Clinton 725-727 Cushing Lot btwn. 1119-1125 Duey 754 S. Dundee 116 E. Fairview 625 S. Fellows 516 S. Grant 518 S. Grant 504 E. Haney 744 N. Harrison 813 Harrison 912 Harrison 814 S. Kentucky 1127 Kinyon 1318 Lincolnway West 1322 S. Main 617-618 W. Marion 2819 Mishawaka 510 W. Navarre 709 Rex 917 Sherman 908 South Bend Ave. 607 N. Studebaker Lot btwn. 944-956 Sylvan In. 5109 Western Ave. 615 N. Niles 734 W. Jefferson 114 E. Broadway It was noted that property owners had been advised to clean up the above lots and had failed to comply. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Martin J. Lentsch, 750 W. Indiana, S.B. Mr. & Mrs. George Butzier (Nettie Roche), 19165 Wedgewood, S.B. Betty L. Renbarger, 65150 Redwood, North Liberty John A. Protsman, 554 W. 9th, Apt. A, Mishawaka Maurice Seger, 740 Marquette, S.B. 1 7 REGULAR MEETING APPROVAL OF CLAIMS SEPTEMBER 28, 1981 Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 17158 through No. 17648 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at 10:25 a.m. 'chard L. Hill 6;o eph E. Kernan ATTEST: Barbara J. Bye s, Cle�5:k