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HomeMy WebLinkAbout08/17/1981 Board of Public Works MinutesIch 1 REGULAR MEETING AUGUST 17, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, August 17, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A..Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the August 10, 1981, regular meeting of the Board were approved as submitted. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY (1806 S. JACKSON ST.) This was the date set for receiving and opening sealed bids for the sale of city -owned property located at 1806 South Jackson Street. It was noted that the property was owned by the Bureau of Housing and had originally been intended to be used in the Homestead Program. It had been determined that the cost of rehabilitation would be too great, and it had been the Bureau of Housing's decision to have the property cleared and the building demolished and offer the vacant lot for sale through the Board of Public Works. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski explained that the property was being offered for sale in the amount of $522.50 and, because three individuals had expressed an interest in purchasing the lot, the city was required to legally advertise to receive sealed bids for its purchase. The following bid was opened and publicly read: Mr. Charles Lenya 1810 S. Jackson South Bend, Indiana Upon a motion made by Mr. Kernan, the sale of the above property in with the bid of Charles Lenya was referred to the Legal Department purchase agreement. $525.00 seconded by Mr. Hill and carried, the amount of $525.00 in accordance approved, and the offer was for drafting of the appropriate AWARD BID - TRUCK CHASSIS (STREET DEPARTMENT) Mr. Sean Watt, Director of the Division of Transportation, recommended that the Board award the following truck bids which bids were opened at the July 27th Board meeting: Shamrock Ford Two (2) Tandem Axle Truck Chassis $74,207.00 ($80,407.00 less trades of $6,200.00) Western International Three (3) Single Axle Truck Chassis Trucks - $83,350.00 ($105,000.00 less trades of $21,650.00) Mr. Watt asked that the Board make the above awards based on the cash bid amounts with the city reserving the right to exercise the lease/ purchase payment option at the time of truck delivery. Mr. Brad Tinkham, Shamrock Ford, advised that, if the Board approved Mr. Watt's recommendation, his company would not fill an order for just two trucks. He stated that his bid bond which had been submitted on July 27th covered all five vehicles. He stated that Shamrock Ford was the low bidder on the entire package. Mr. Watt stated that his recommendation was based utilizing the amounts as stated in Western International's bid, including trades. He advised that awarding the bids in this fashion would save the city approximately $3,000. Mr. Tinkham stated that his company had bid separate amounts for the trade-ins and Western International had bid one lump amount. Mr. Watt explained that normally the trade-in vehicles are submitted on a one-to-one basis; however, Western International had not done this and he had thus averaged the total amount per vehicle. Mr. Tinkham stated that he objected to this method of awarding the bid. Following a brief REGULAR MEETING AUGUST 17, 1981 discussion with Board Attorney Terry Crone, Mr. Hill made a motion that the bids be awarded as recommended by Mr. Watt and further that Shamrock Ford be asked to respond in writing as to the Board's decision in light of Mr. Tinkham's previous comments that Shamrock Ford would not fill an order for only two chassis. The motion was seconded by Mr. Kernan and carried. NOTE: See minutes of August 24th meeting regarding error in bid computation and Shamrock Ford's rejection of partial bid award of two tandem axle truck chassis. AWARD BID - TRUCKS (BUREAU OF TRAFFIC AND LIGHTING) Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Light- ing, submitted his recommendation for the award of the Gurley-Leep bid received on July 27 for the following vehicles: Three one-half Ton Pickup Trucks with eight -foot box $21,396.00 One one -ton Club and Chassis 8,987.00 It was noted that only one bid had been received in response to the invitation to bid on the above vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of Gurley- Leep as indicated above was approved. AWARD BID AND APPROVE CONTRACT - MICHIGAN ST. STORM SEWER PROJECT A recommendation was received from David A. Wells, Manager of the Bureau of Design and Administration, to award the low bid of Rieth-Riley Construction Company in the amount of $19,311.00 on the Michigan Street Storm Sewer Project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was awarded as recommended. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract with Rieth-Riley for the above project was also approved, and the required Performance Bond and Labor and Materials Payment Bond were filed. APPROVE AGREEMENTS AND SUPPLEMENTS FOR 1982 - TEAMSTERS LOCAL UNION #364 Ms. Carolyn Threatt, Personnel Director, submitted for Board execution supplemental agreements for the following city bureaus for 1982 with Teamsters Local No. 364: Bureau of Sanitation, Bureau of Traffic & Lighting, Bureau of Building and Maintenance, Bureau of Solid Waste, Bureau of Water, Bureau of Streets, Neighborhood Code Enforcement, Bureau of Vehicle Maintenance, Bureau of Wastewater and Bureau of Cemeteries. Ms. Threatt advised that the agreements were to be effective as of May 1, 1981, with the hourly rates set forth therein to be effective January 1, 1982. Mr. Kernan stated that the agreements reflect the agreement reached between the city administration and the Teamsters in early April. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the supplemental agreements for the above bureaus were approved. APPROVAL OF CHANGE ORDERS - FIRST BANK CENTER PROJECT Mr. Leszczynski noted that Interstate Glass Company had submitted Change Order No. 1 to its contract on the First Bank Center Project in the amount of an increase of $17,900.00 to provide and install aluminum feature strip in curtainwall. Mr. Leszczynski advised that the change order had been reviewed by the Construction Manager and had been found to be in order. He stated that, with the approval of the change order addition, Interstate's contract on the project would now total $471,563.00. Upon a motion made by Mr. Leszczynski., seconded by Mr. Hill and carried, the above change order was approved. i 1 C 91 REGULAR MEETING AUGUST 1'7, 1981 Mr. Leszczynski also submitted Change Order No. 2 for Slutsky--Feltz Plumbing and Heating in connection with work on the First Bank Center Project in the amount of an increase of $33,629.00, thereby bringing the contract total to $159,092.00. He stated that the change order was necessitated in order to provide and install fans and controls in lieu of wall fans, and that the Construction Manager had reviewed the change order and was recommending approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above change order was approved. APPROVAL OF CONTRACT TROPICAL PLANT RENTALS (FIRST BANK CENTER) A contract with Tropical Plant Rentals in the amount of $44,103.00 for interior landscaping on the First Bank Center Project was submitted, in accordance with the low bid received on July 20,1981. Mr. Leszczynski noted that the required insurance for Tropical Plant Rentals had been filed and a Surety Bond was submitted with the contract. Deputy Attorney Terry Crone advised that the Surety Bond did not contain a signature of an authorized representative of the firm, even though the bonding company had signed same. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the bond accepted and filed, subject to (� obtaining the necessary signature on the bond from an authorized representative of the firm. Q APPROVE SALE OF BICYCLES AND OTHER UNCLAIMED PROPERTY Police Chief Dan Thompson submitted a request to hold an auction on October 17, 1981, from 9:00 a.m, to 1:00 p.m., at the Police Station in order to dispose of unclaimed bicycles and other property recovered by the police and held for more than six months. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was aproved and the Clerk instructed to cause legal advertising for said auction. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3513, 1981 (AAA FEDERAL CREDIT UNION) VACATION RESOLUTION NO. 3513, 1981 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The lst East-West alley South of Ardmore Trail, running Northeasterly from Bendix to the inter- section of the West right-of-way line of the lst North -South. alley extended North, being in Westchester lst Addition to the City of South Bend (approximate distance of alley to be vacated is 122 feet). Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 38, 39, 40 & 41, Westchester lst Addition to City of South Bend. Notice of this Resolution shall be published on the 21st & 28th day of August, 1981, in the South Bend Tribune and in the Tri-County News. - 42 REGULAR MEETING AUGUST 17. 1981 This Board, at its office, on the 14th day of September, 1981, at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 17th day of August, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk The reports of the Area Plan Commission, Community Development Department and Engineering Department indicated that there were no objections to the proposed vacation. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and Vacation Resolution No. 3513, 1981, was adopted and set for public hearing on September 14, 1981. PETITION FOR RESTRICTED RESIDENTIAL PARKING (100 BLOCK N. NOTRE DAME A petition signed by 19 residents in the 100 block of North Notre Dame Avenue for restricted residential parking was submitted. It was noted that the petition was being submitted because of the non- resident parking on the street caused as a result of the dental clinic which fronted on Colfax Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the petition was referred to the Bureau of Traffic and Lighting for preliminary review and recommendation. APPROVAL OF TENT SALE - J.E. WALZ, INC. A request had been received from James Walz of the J. E. Walz Furniture Store, 3423 South Michigan Street, for permission to hold its annual tent sale on its parking lot at the rear of the store beginning August 25, 1981, through September 30, 1981. It was noted that the Building Department had no objection to the erection of the tent. Assistant Fire Chief George Gyori, Fire Inspection Bureau, recommended approval of the request subject to compliance with all necessary fire and safety regulations. The Bureau of Traffic and Lighting likewise had no objection to the tent sale provided that the placement of any signs or flashers do not block driver visibility at exiting drives nor "blind" motorists on Main and Michigan Streets. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the tent sale was approved subject to the above recommendations. APPROVAL OF BLOCK PARTIES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Light- ing, recommended approval of the following block party requests, subject to maintaining a 12-foot clear and unobstructed lane at either curb or down the center of the street for emergency vehicle access: August 29, 1981 - Oxford Lane from Manchester to Ebeling 11:00 a.m. to 10:00 p.m. September 5, 1981 - Sunnymede between Eddy and Sunnyside 12:00 noon to 9:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above block party requests were approved subject to the maintenance of the 12-foot lane for emergency vehicles. 1 43 REGULAR MEETING AUGUST 17, 1981 REQUEST TO PRUCHASE CITY -OWNED PROPERTY (1220-1224 W. COLFAX) A letter from James Peges, 905 White Oak Drive, inquiring into the possibility of purchasing the city -owned lots located at 1220 and 1224 West Colfax was received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to various city agencies for determination as to whether or not the city need retain the lots for any reason. APPROVAL OF TITLE SHEET (N.H.S. PROJECT - CLEVELAND AND VAN BUREN CURB AND PAVEMENTIMPROVEMENTS) Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the title sheet for the curb and pavement improvements on Cleveland and Van Buren Streets, being funded through Community Development, was approved and signed. APPROVAL OF CONTRACTOR'S BOND - WILLIAM H. LEEFERS Mr. Ray S. Andrysiak of the Engineering Staff recommended approval of the Contractor's Bond of William H. Leefers based upon his review of the bond. Upon a motion made by Mr. Leszczynski, (� seconded by Mr. Hill and carried,.the bond was approved. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request from the Neighborhood Code Enforcement.Office was received for permission to have city environmental crews clean the following lots within the city: 1412 Van Buren 906 Harrison 746 Cleveland 806-808 North Allen 809 Sherman 1301 West Washington 1040 Western 203 E. Pennsylvania Plot 8-9 Gallagher's Add. Lot W. of 1634 Fassnacht Lot 147 on Rush Street 1112 S. Fellows Cooper Bridge 421 Leland 1629 Fremont 443 S. Walnut Packard & Clemens sec 5-37-2E 814 Kosciuszki N. of 1814 Phillipa 1905 S. Lafayette 1130 E. Indiana 1123 E. Indiana 512 E. Ohio Lot 160 E.H. Rush 2nd It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Mary Bernice Egendoerfer, 1302 Cantondale, Mish. Dennis Head, 1412 Mishawaka, S.B. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 14582 through No. 15033 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and claims approved. REGULAR MEETING REQUEST OF PROPERTY OWNER TO ELIMINATE SEWAGE CHARGE AUGUST 17, 1981 Mr. Leslie Doty, 3502 Lincolnway West, explained that, since 1948, he had been paying charges for sewer and water on his residence even though he had a septic tank which he was using. He stated that he had not hooked up to the city's sewage system at that time because the charge for hook-up only had been about $3,000 because the line had to be extended across Lincolnway. Since that time, he has paid for the water and sewer although he has not hooked up to the sewer system. He explained that he could not afford to continue paying for the sewer system on his retirement income and asked that the sewage charge be eliminated. Mr. Leszczynski advised Mr. Doty that his office would look into the matter and inform Mr. Doty of the city's position at some future date. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. - �2 Z', J hn E. Leszcz c ar L. Hill Jo eph E. Kernan ATTEST: Barbara J. Bye s, Cl k 1