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HomeMy WebLinkAbout08/10/1981 Board of Public Works Minutes33 REGULAR MEETING AUGUST 10, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, August 10, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A. Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the August 3, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a notification of rate increase for special programs for Cable T.V. was added to the agenda immediately following the request for a karate demonstration on River Bend Plaza. OPENING OF BIDS - MICHIGAN STREET STORM SEWERS �. (WASHINGTON TO COLFAX) This was the date set for receiving and opening bids for the con- struction of storm sewers on Michigan Street from Washington Street Q to Colfax Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction Bid was signed by Richard D. Ruhlman, P. 0. Box 1775 non -collusion affidavit was in order, South Bend, Indiana 46634 and a 5% bid bond was submitted. $19,311.00 H.R.D. Corporation Bid was signed by Harold E. Slutsky, 1216-18 W. Washington non -collusion affidavit was in order, South Bend, Indiana 46601 and a 5% bid bond was submitted. $22,748.60 Dye Plumbing & Heating, Inc. 3535 Monroe Street LaPorte, Indiana 46350 $26,080.00 Small, Inc. 25190 State Road 4 North Liberty, Indiana 46554 $22,934.97 H. DeWulf Mechanical Contr 58600 Executive Drive Mishawaka, Indiana 46544 $37,740.00 LaFree Excavating, Inc. 11252 West Third Street Osceola, Indiana 46561 $29,230.00 Arco Engineering Constr. 705 S. Beiger Street Mishawaka, Indiana $44,485.00 Bid was signed by Charles Preston, non -collusion affidavit was in order, and a 5% bid bond was submitted. Bid was signed by Ronald N. Howell, non -collusion affidavit was in order, and a 5% bid bond was submitted Bid was signed by Henry DeWulf, non - collusion affidavit was in order, and a 5% bid bond was submitted. Bid was signed by Richard LaFree, non -collusion affidavit was in order, and a 5% bid bond was submitted. Bid was signed by William Zirkle non -collusion affidavit was in order, and a 5% bid bond was submitted. 34 REGULAR MEETING AUGUST 10, 1981 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID, APPROVE CONTRACT AND FILE BONDS - "OLD CLEVELAND ROAD SEWER PROJECT (DYE PLUMBING & HEATING) Mr. Leszczynski stated that Mr. David A. Wells, Manager of the Bureau of Design and Administration, was recommending that a contract for the "Old" Cleveland Road Sewer Project be awarded to Dye Plumbing & Heating based on its low bid of $398,793.60. Mr. Leszczynski stated that H.R.D. Corporation, who bid $405,209.50 on the same project, had submitted correspondence requesting that consideration be given to their alternate bid on the lift station. Mr. Leszczynski advised that, according to the specifications, two alternates were allowed; however, the Engineering Department review indicated that the Smith and Loveless Lift Station was the optimum selection for this particular project for a variety of reasons. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was awarded to Dye Plumbing and Heating in the amount of $398,793.60; the contract was approved in the same amount; and the required bonds and insurance were filed. The correspondence from H.R.D. Corporation, which Mr. Leszczynski referred to above, was also filed. APPROVE PROJECT COMPLETION AFFIDAVIT AND REDUCE IRREVOCABLE LETTER OF CREDIT (ERSKINE MANOR, SECTION 1 ERSKINE MANOR ASSOCIATES) Mr. Leszczynski advised that the Project Completion Affidavit by Erskine Manor Associates, Inc., for the sanitary sewers, drainage facilities and street improvements in Erskine Manor, Section 1, had been submitted in the amount of $167,355.00, excluding watermains. He stated that Erskine Manor Associates was also asking the Board to reduce the amount of the Irrevocable Letter of Credit which had been filed on January 5, 1981, in the amount of $420,710.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved with the maintenance agreement ending August 10, 1984, and the Letter of Credit was reduced to $270,090.00, which involved a deduction of $167,355.00 for that portion of the project completed, plus 10% retainage of $16,735.00. APPROVAL OF LEASE/PURCHASE AGREEMENT FOR OFFICE COPIER (BOARD OF WORKS) Mr. Leszczynski stated that he was desirous of placing the office copier used by the Board of Works under a Lease/Purchase Agreement with the Savin Corporation. He explained that the monthly payments would amount to $86.70 per month for a total of 60 months. Mr. Crone advised that the agreement should be signed for a 12-month period and contain an automatic yearly renewal clause because, according to the State Board of Accounts, funds of the city could not be encumbered for more than one year at a time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the lease/ purchase agreement was approved for one year with automatic renewal for the next four years. APPROVAL OF AGREEMENT BETWEEN YOUTH SERVICE BUREAU AND DEPARTMENT OF PUBLIC WELFARE Mr. Leszczynski stated that a contract between the Youth Service Bureau and the St. Joseph County Department of Public Welfare was being submitted in order to provide the services of the Youth Service Bureau shelter for the placement of adolescents who require placement in a non -secure facility in accordance with the Indiana Juvenile Code, at the rate of $24.00 per day per child. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the agreement was approved. 35 REGULAR MEETING AUGUST 10, 1981 APPROVAL OF KARATE DEMONSTRATION ON RIVER BEND PLAZA Ms. Mikki Dobski, River Bend Plaza Coordinator, submitted a request to the Board for permission to allow the Academy of Martial Arts to conduct a karate demonstration on River Bend Plaza in conjunction with the arts and craft fair to be held on August 13-14, 1981. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved for August 13, 1981, during the lunch hour. NOTIFICATION OF INDIANA CABLEVISION RATE INCREASE FOR SPECIAL PROGRAMMING Mr. Leszczynski stated that Indiana Cablevision had notified the city of a planned rate adjustment for Indiana Cablevision Corporation's pay services which included Home Box Office and Showtime. He noted that, although the pay channels are excluded from rate regulation by local municipalities by the Federal Communications Commission, the notification was being sent so that the city may be better able to respond to any question it receives from its constituents. Mr. Leszczynski emphasized that the city has no jurisdiction in this rate increase but would file the correspondence as a matter of record and notification. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the correspondence was filed. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3512, 1981 (LUDWICK GRAPHICS) VACATION RESOLUTION NO. 3512, 1981 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The lst alley southwest of LaPorte Avenue running northwesterly from Sancome Avenue; thence southwesterly to Wilbur Street, all being in Davis Plat to the City of South Bend, St. Joseph County, Indiana. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots B,.C, D, E & F, in Davis Plat. Notice of this Resolution shall be published on the 14th & 21st day of August, 1981, in the South Bend -Tribune and in the Tri-County News. This Board, at its office, on the 31st day of August, 1981, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this loth day of August, 1981-. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk 36 REGULAR MEETING AUGUST 10, 1981. The reports of the Area Plan Commission, Community Development Department and Engineering Department indicated that there were no objections to the proposed vacation. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the reports were filed and Vacation Resolution No. 3512, 1981, was adopted and set for public hearing on August 31, 1981. APPROVE ADVERTISING FOR BIDS CURB AND PAVEMENT IMPROVEMENTS ON CLEVELAND AND VAN BUREN (NHS PROJECT) Mr. Neil Shanahan, Manager of the Bureau of Public Construction, requested permission to advertise to receive bids for curb and pavement improvements on Cleveland Street and Van Buren, under the NHS project funded through Community Development. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved, with bids to be received by the Board at its meeting to be held on August 31, 1991. APPROVF ADVERTISING FOR BIDS - REROOFING OF FIRE STATIONS NO 7 AND 10 Mr. James Markle, Building Commissioner, requested permission to advertise to receive bids for the reroofing of Fire Station No. 7 at 1616 Portage Avenue, and Fire Station No. 10 at 308 West Ireland Road. Upon a motion made by Mr. Leszczynski and carried, the request was approved, with bids to be received by the Board at its meeting to be held on August 31, 1981. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3511, 1981 (ST. JOSEPH'S HOSPITAL) John E. Leszczynski, City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3511, 1981, for the vacation of the north nine feet of the south half of Lot Numbered 286 Cottrell's Addition to the Town of Lowell, now a part of the City of South Bend. The following property may be injuriously or beneficially affected by such vacation: Lots 285, 286 and 287, Cottrell's Addition to Lowell, City of South Bend. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assessment Roll was filed and set for public hearing on September 14, 1981. FILING OF PETITION TO VACATE WELLINGTON ST. (LaSALLE SQUARE ASSOC.) A petition was submitted by LaSalle Square Associates for the vacation of Wellington Street between Ardmore Trail and Prast Boulevard. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the petition was referred to the Area Plan Com- mission, Community Development Department and the Engineering Department for preliminary review and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved as recommended by Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: REMOVE 30 MINUTE PARKING - 1134 Mishawaka Avenue. REVISE TO 2 HOUR PARKING 6 AM - 6 PM - 803-05 Lincolnway West. 3'7 REGULAR MEETING AUGUST 10, 1981 APPROVAL OF TEMPORARY OFFICE TRAILER - GURLEY LEEP BUICK, INC. Mr. Leszczynski advised that Gurley Leep Buick was requesting permission to erect a temporary office trailer on its lot at the northwest corner of.Lafayette and Wayne, from approximately September 1, 1981, to March 31, 1982. Mr. Leszczynski stated that the Bureau of Traffic and Lighting and the Building Department had reviewed the request and had no objection to the location of the temporary trailer, provided the trailer was built in accordance with the city's building code for structures of that type. Upon:a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the temporary office trailer was approved. APPROVAL OF BLOCK PARTIES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the followingblock party requests subject to the stipulations and conditions set forth: (� Stanfield Street between Corby and Howard Streets �- on August 22, 1981. Subject to maintaining a 12- (29 foot clear and unobstructed lane at either curb or down center of the street. �( Clearview from Redbud to dead-end or Clearview from Cedarwood to Washington on August 30, 1981, from 2:00 p.m. to 11:00 p.m. Subject to maintain- ing a 12-foot clear and unobstructed lane at either curb or down center of the street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above block parties were approved. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: 2616 W. Linden 818 W. Indiana 921 N. St. Louis 725 Turnock 514-516 W. Wayne 1211-1213 S. Lafayette 702 E. Wayne 727 Cushing 1232 W. Jefferson 1226 W. Jefferson 319 S. Williams Lot N. of 1630 N. Meade S/W corner Napier & Chestnut 1322 Olive Lot N. of 1210 Freemont 1231 W. Jefferson 2233 Bertrand 741 N. Huey 1221 S. Lafayette 133 E. Keasey corner Marietta & E. Osborne frontage Rd.-Stat property 919 N. Stanfield 1124 N. Duey 5109 Western 750 S. Phillipa Lot 23 Kent Sub 114 1325 N. Huey Lots across 2616 Linden 401 N. Olive 2618 W. Linden 413 S. Warren 246 N. Albert 1802 S. Jackson Lot 21 on S. Lafayette - Lot 21 on S. Lafayette - Lot 15 on S. Lafayette 3300 Hepler 733 Cushing 1242 Edgewood Lot w. of 2910 Elwood lot 151 Lot w. of 2910 Elwood lot 150 Lot N. 1241 Goodland 16 Bulla & Patton 1702 Walnut 34-35-36 A Lot 40 Keasey lst - S. Michigan 712 S. Rush 531 S. Logan Lots W. of 3031 Bentley 227 N. Sheridan S/E corner Kaley & Huron 125 N. Chicago It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. 38 REGULAR MEETING APPROVAL OF EXCAVATION BOND AUGUST 10, 1981 Mr. Ray S. Andrysiak recommended approval of the Excavation Bond of Arco Engineering. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bond was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Michael J. Pecsi, 17260 Douglas Rd., S.B. Shirley A. Stevens, 2013 Miami, S.B. Alvin & Mary Berger, 1648 E. Bowman, S.B. FILING OF MONTHLY HUMANE SOCIETY REPORT The monthly report of the St. Joseph County Humane Society for July indicated a total of 263 dogs handled, 182 cats handled and 75 other animals handled for a total of 520 animals. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed. Tropical Plant Rentals (First Bank Center Project) All city boards, agencies and commissions APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 14064 through No. 14561 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:58 a.m. WrRhn E. "r :JepZ har L. Hill 4� Z'O' E E. Kernan ATTEST: XJ � O Barbara J. Bye s, C1 I I 1