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HomeMy WebLinkAbout08/03/1981 Board of Public Works Minutes26 REGULAR MEETING AUGUST 3, 1981 The regular meeting of the Board of Public Works was convened at 9:35 a.m., on Monday, August 3, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A. Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the July 27, 1981, regular meeting of the Board were approved as submitted. OPENING OF BIDS - OLD CLEVELAND ROAD SANITARY SEWER PROJECT This was the date set for receiving and opening bids for the con- struction of sanitary sewers, lift station and force main on Old Cleveland Road. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Pyramid Mechanical Contractors Bid was signed by Ray G. 60151 Grass Road Francekovic, non -collusion South Bend, Indiana 46614 affidavit was in order and a $486,532.50 5% bid bond was submitted. LaFree Excavating, Inc. Bid was signed by Richard LaFree, 11252 W. 3rd Street non -collusion affidavit was in Osceola, Indiana 46561 order, and a 5% bid bond was $418,802.48 submitted. H. DeWulf Mechanical Contractor Bid was signed by Henry DeWulf, 58600 Executive Drive non -collusion affidavit was in Mishawaka, Indiana 46544 order, and a 5% bid bond was $432,626.90 submitted. Small, Inc. Bid was signed by Ronald N. Howell, 25190 State Road 4 non -collusion affidavit was in North Liberty, Indiana 46544 order, and a 5% bid bond was $443,529.82 submitted. Arco Engineering Construction Bid was signed by William Zirkle, 705 S. Beiger Street non -collusion affidavit was in Mishawaka Indiana order, and a 5% bid bond was $420,982.05 submitted. Woodruff & Sons, Inc. Bid was signed by Frederick E. P. 0. Box 450 Woodruff, non -collusion affidavit Michigan City, Indiana 46360 was in order, and a 5% bid bond $434,407.80 was submitted. Dye Plumbing & Heating, Inc. Bid was signed by Charles Prestin, 3535 Monroe Street non -collusion affidavit was in LaPorte, Indiana 46350 order, and a 5% bid bond was $398,793.60 submitted. H.R.D. Corporation Bid was signed by Harold E. Slutsky, 1216-18 W. Washington non -collusion affidavit was in South Bend, Indiana 46601 order, and a 5% bid bond was submitted. $405,209.50 2'7 REGULAR MEETING Haskins, Inc. 64704 U. S. 31 Lakeville, Indiana $517,321.00 AUGUST 3, 1981 Bid was signed by Mark Haskins, non - collusion affidavit was in order, and a 5% bid bond was submitted. Mr. Leszczynski advised that the engineer's estimate on the above project was $496,000.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVAL OF HOUSE MOVE - 706 OLIVE STREET TO 58790 LOCUST ROAD (3402 S. OLIVE) Mr. Timothy Lykowski of Lykowski Construction Company was present and explained that St. Mary's Assumption Church desired to have a house moved from 706 Olive Street to 58790 Locust Road, utilizing Olive Street to Locust Road and on to the destination. It was noted that adjacent property owners had been notified of the proposed house move. When questioned by Mr. Leszczynski concerning �. the site plan, Mr. Lykowski explained that, because soil tests were still being conducted on the site and it was not yet known exactly where the house would be permanently stationed, the site plan was not available. He advised that all necessary documentation would G[ be submitted to the Board prior to the issuance of the actual permit from the Building Department. Mr. Leszczynski stated that the Building Department and the Bureau of Traffic and Lighting had reviewed the house move request and had no objection. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the house move was approved utilizing the above route, subject to the filing of the required site plan. VACATION RESOLUTION NO. 3511, 1981 CONFIRMED (ST. JOSEPH'S HOSPITAL) This was the date set for holding a public hearing on Vacation Resolution No. 3511, 1981, for the vacation of the north nine feet of the South half (S2) of Lot Numbered 286, Cottrell's Addition to. the Town of Lowell, now a part of the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that a notice had been sent to all.property owners in the vicinity of the proposed vacation and letters had been received from the Area Plan Commission, Community Development Department and Engineering Department indicating there was no objection to the proposed vacation. Mr. Robert Mysliwiec, the attorney representing the Saint Joseph's Medical Center, and practicing at 1800 American National Bank Building, stated that the petition for vacation had been filed because, in 1893, a nine -foot alley had been dedicated; however, it had not ever been officially recorded. He stated that the hospital and medical center desired to clear title in order to proceed with expansion and completion of the parking lot for the facility. There was no,one present to remonstrate against the vacation and no written remonstrances had been received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board confirmed the Vacation Resolution and ordered preparation of the Assessment Roll to be filed on August 10, 1981. APPROVAL OF ASSESSMENT ROLL NO. 2987 (IMPROVEMENT RESOLUTION NO. 3499, 1980, FELLOWS STREET IMPROVEMENTS) This being the date set, -hearing was held on the Assessment Roll for the Fellows Street curb, pavement and sewer improvements .from Walter Street to 150 feet south of Barbie Street, authorized under Improvement Resolution No. 3499, 1980, adopted by the Board on October 6, 1980. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski stated that the total cost of the improvement as petitioned by Midwest Turnkey Builders and Miller Builders was $40,322.40, with the final assessment to REGULAR MEETING AUGUST 3, 1981 the petitioners in the amount of $33,923.37. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the assessment roll hearing was closed and Assessment Roll No. 2987 was approved. APPROVAL OF CHANGE ORDER NO. 4 - KOONTZ-WAGNER ELECTRIC (FIRST BANK CENTER) Mr. Leszczynski stated that Koontz -Wagner Electric had submitted Change Order No. 4 for electrical work on the atrium at First Bank Center in the amount of an increase of $5,131.00 because of certain revisions made to the atrium exhaust fan feeders and gutter heat tracing. He stated that the revised contract total, including the above change order, amounted to $75,849.06. It was noted that the construction manager, architect and Mr. Patrick M. McMahon had reviewed the change order and had found it to be in order. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above change order was approved. APPROVE CONTRACT FOR BENDIX DRIVE TRACK RELOCATION PROJECT (RIETH-RILEY CONSTRUCTION) Mr. Leszczynski stated that, in accordance with the bid awarded by the Board on July 27, 1981, in the amount of $273,722.90 to Rieth- Riley Construction Company, a contract for the relocation of the railroad tracks on Bendix Drive was being submitted for Board execution. Mr. Leszczynski stated that the appropriate Performance Bond, Labor and Materials Payment Bond and Certificate of Insurance had been submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved and the required bonds and insurance filed. AWARD BID AND APPROVE CONTRACT - CONCRETE ALLEY PAVING, HARTER HEIGHTS_2ND ADDITION (IMPROVEMENT RESOLUTION NO. 3509, 1981) Mr. David A. Wells, Manager of the Bureau of Design and Administra- tion, recommended the Board award the low bid of McIntyre & Jones Construction in the amount of $7,660.80 for the concrete alley paving of the alley in Harter Heights 2nd Addition, bounded by Angela, St. Joseph, Pokagon and Foster, as authorized under Improve- ment Resolution No. 3509, 1981, adopted by the Board on June 29, 1981. Mr. Leszczynski noted that a contract for the above work had been prepared and was also being submitted for Board approval in the amount of $7,660.80. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the bid was awarded to McIntyre & Jones Construction in the aforementioned amount and the contract for the project was approved, subject to the filing of the required Labor and Materials Payment Bond and Certificate of Insurance. It was noted that the Performance Bond had been submitted. APPROVAL OF CONSULTING AGREEMENT FOR SERVICES (ROBERT F. POTVIN) Mr. Hill explained that a contract had been prepared and submitted to the Board for approval for the hiring of former Safety Board Assistant Robert F. Potvin on a consulting basis to work on an additional recruitment round and completion of other police activities, including promotions pending an appeal on the promotion plan. He stated that the term of the contract would begin on August 3, 1981, and end October 30, 1981, and Mr. Potvin would perform his service$ for a maximum of three days per week during August, a maxim= of two days per week during September, and one day per week in October. Total compensation for the consulting services shall not exceed $2,600.00, and the rate of pay of $96.50 per day is the equivalent of Mr. Potvin's 1981 salary in his former position with -the city. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the agreement was approved. 1 29 REGULARMEETINGAUGUST 3, 1981 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3510, 1981 (LOUIE'S TUX SHOP) John E. Leszczynski, City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3510, 1981, for the vacation of the first alley south of Lincolnway West, running westerly from Chapin Street (Inner Belt), to a line that is produced by extending the west property line of Lot 8 in Kunstman's Addition north to the southwest corner of Lot 5 in.said Subdivision, for a distance of 270 feet more or less,'all being in Kunstman's Addition to the City of South Bend. The following property may be injuriously or beneficially affected by such vacation: Lots 1 through 11 in Kunstman's lst Addition, and Lots 4 and 5 in Heintzman's Addition. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. Kernan, seconded by Mr: Leszczynski and carried, the Assessment Roll was filed and set for public hearing on August 31, 1981. APPROVAL OF AGREEMENT FOR SALE OF CITY -OWNED PROPERTY (208 CHAPIN) Mr. Leszczynski advised that Michael Jurek had signed and submitted a Purchase Agreement for city -owned property located at 208 Chapin Street. Mr. Leszczynski stated that, on July 13, 1981, the Board had awarded the purchase of the property to Mr. Jurek in the amount of $1,661.00 in accordance with the bid he had submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the agreement was approved and the matter referred to the Legal Department for drafting of the appropriate Quit -Claim Deed. APPROVE ADVERTISING FOR SALE OF CITY -OWNED PROPERTY (1919 S. CATALPA) Mr. Leszczynski stated that the vacant Bureau of Housing property located at 1919 South Catalpa had been cleared and approved for sale. On June 19, 1981, the Board had approved a resolution for the sale of the lot and the Council had concurred on July 13, 1981. An offering price had been established at a figure of $462.00 following an appraisal of the property. Mr. Leszczynski explained that, since more than one person had expressed an interest in the property, the city was legally required to advertise the property for sale by bid to the highest bidder. Upon a -motion made by Mr. Leszczynski, seconded by.Mr. Hill and carried, the Board approved legal advertising for the sale of the lot, with sealed bids to be received on August 31,-1981. APPROVE STREET DEDICATIONS (AIRPORT INDUSTRIAL PARK) Mr. Leszczynski advised that, under the original phase of the Airport Industrial Park construction, Kenmore Street had been extended from Progress Drive north; however, the extension had not ever been officially dedicated. He explained that a cul-de-sac was also being dedicated, which would be known as Foundation Court, which would provide for a turn -around in Phase III at the Industrial Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above street dedications were approved and the title sheets signed. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved as recommended by Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: 30 REGULAR MEETING AUGUST 3, 1981 INSTALL STOP SIGN - On Longley at Huey INSTALL STOP SIGN - On Northview at Joyce REVISE TO NO PARKING TOW ZONE - 600 N. Main, East side approximately 300 to 350 feet north of Navarre REVISE TO 2 HR. PARKING 6 AM - 9 PM - West side of 600 N. Main (Navarre to Bartlett) INSTALL 1 HOUR PARKING 6 AM - 9 PM - East side of 600 N. Main from Navarre, northerly approximately 300 feet APPROVAL OF INTERSECTION FUND SOLICITATIONS (AMERICAN CANCER SOCIETY AND MUSCULAR DYSTROPHY ASSOCIATION) Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Light- ing, recommended approval of the intersection fund solicitation of the American Cancer Society on August 15, 1981, in accordance with the previously -approved guidelines pertaining to such solicitations, at the following interesections: South Bend Avenue at Eddy Street Eddy Street at Jefferson Boulevard Northvide Boulevard at Sample Street Ireland and Miami Bendix Drive at Lincolnway WEst Main Street at Jefferson U. S. 33 South at Chippewa Miami at Ewing Mr. Wadzinski further recommended that the intersections of Lincolnway East and Ironwood, and Calvert and Ironwood, not be used since they are major detour routes for the Twyckenham Bridge closure. A favorable recommendation was also received from Mr. Wadzinski for approval of the Muscular Dystrophy Association and National Association of Letter Carriers, to solicit funds on Sunday, August 9, 1981, from noon to 4:00 p.m., at the following locations: Miami and Ireland Edison and Ironwood (alternate) Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above requests for intersection fund solicitations were approved as recommended by the Bureau of Traffic and Lighting, subject to compliance with previously -established guidelines which included the filing of a hold harmless agreement. APPROVAL OF STREET LIGHT RE -INSTALLATIONS (EAST WASHINGTON STREET AND MICHIGAN STREET) In a memo to the Board, Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the reinstallation of street lights in the 100 blocks of East Washington Street and North Michigan Street in conjunction with the completion of the First Bank/Marriott Hotel Project. Mr. Wadzinski advised that the lights were temporarily removed for the construction. Mr. Leszczynski noted that three 50,000 HPS fixtures would be reinstalled in the 100 block of East Washington on the north side of the street. In the 100 block of North Michigan, four flourescent lights on the east side of the street were recommended, and the previous eight flourescent fixtures in this area changed to 50,000 HPS. Also, it was recommended that the seven flourescent lights in the 100 block of South Michigan Street be changed to 50,000 HPS. Mr. Leszczynski noted that the street light moritorium still remained in effect; however, these lights had been temporarily removed for construction purposes with every intent of having them reinstalled at a future date. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above street light reinstallations and changes were approved. 1 31 REGULAR MEETING AUGUST 3, 1981 REQUEST TO PURCHASE CITY -OWNED PROPERTY (238 EAST PARIS) A request from 0. C. Peterson, 236-East Paris for the possible purchase of a city -owned lot located at 238 East Paris was received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the various city agencies for a determination as to whether or not the city need retain the lot for any reason. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: 1225 Olive 636 Lincolnway East 613-615 W. Marion 300 blk Lombardy Lot S. of 131 S. Meade Lot S. 3811 S. Michigan SE corner Niles and Corby 1222 N. Olive 1821 S. Scott 836 S. Rush 1815 Vernon 602 N. Scott 721 Rex 136 S. Sheridan 805 Sherman 1701 S. Carlisle 116 E. Dubail 1402 E. Fox 1127 E. Haney 810 N. Frances 907 W. Thomas 316 S. Williams SW corner Winston & Hepler 609-611 W. Marion 732 N. Lawndale 740 Lawndale 913 S. Marietta SW corner Phillipa & Delaware 1529 Lebanon 202 S. Chicago 209 S. Chicago 1039 Duey Lot S. 117 S. Carlisle 813 N. Allen 914 Cleveland 707 E. Dubail 1707 S. Catalpa 702 S. Bendix 223 E. Donald 1206 Cleveland Lot 15 N. Pt. BOL 1001 California 506 N. Cushing 725 N. Cushing 718 E. Sample 1533 Lebanon 2037 N. Brookfield 116 E. Dayton 1128 W. Indiana 501 N. Hill 109 Bulla & Patton Lot 115 Rush 4th Addition 1618 S. Scott 2211 W. Washington 736 Lawndale 5911 York Rd. SE corner Delaware 1029 Kinyon 927 Portage & Phillipa It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: 1. Frank G. Schmidt, 318 Napoleon, S.B. 2. Roy N. Mitchell, 309 Rue Gauquin, Apt. 1711, S.B. 3. Joseph J. Zellner, 19530 Southland, S.B. 4. Claudine E. Fox, 41 S. 3rd, Apt. 7, Niles, Mich. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following certificates of insurance were filed: LaFree Excavating Gibson -Lewis, Inc. 32 REGULAR MEETING FILING OF STREET LIGHT OUTAGE REPORT AUGUST 3, 1981 The report indicated a total of 16 outages for July 20, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 13575 through No. 14063 and recommended approval. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:10 a.m. 419 t J hn E. Leszcfyihdki ATTEST: ecu � Barbara J. Bye s, Clt