HomeMy WebLinkAbout07/27/1981 Board of Public Works MinutesREGULAR MEETING
JULY 27. 1981
The regular meeting of the Board of Public Works was convened at
9:35 a.m., on Monday, July 27, 1981, by President John E. Leszczynski,
with Mr. Leszczynski and Mr. Joseph E. Kernan present. Also present
was Deputy City Attorney Terry A. Crone.
MINUTES OF PREVIOUS MEETING APPROVED
Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and
carried, the minutes of the July 20, 1981, regular meeting of the
Board were approved as submitted.
AGENDA ITEM STRICKEN AND NEW ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the request to advertise for lease/purchase of bids was
stricken from the agenda, and a request from Medow Leasing for a
temporary sales office was added immediately following approval of
the Community Development contracts.
OPENING OF BIDS - STREET DEPARTMENT TRUCK CHASSIS
This was the date set for receiving and opening bids for the lease/
purchase of three single -axle dump truck chassis and two tandem -axle
dump truck chassis for the Street Department. The Clerk tendered
proofs of publication of notice in the South Bend Tribune and the Tri-
County News which were found to be sufficient. The following bids
were opened and publicly read:
Western International Trucks
4849 W. Western
South Bend, Indiana
Bid was signed by M.A. Grady,
non -collusion affidavit was in
order, and a 10% bid bond was
submitted.
Three (3) International Single Axle Dump Truck Chassis $105,000.00
Two (2) International Tandem Axle Dump Truck Chassis 91,250.00
Less trade-ins of $32,750.00 (5 vehicles)
Total 163,500.00
Lease/Purchase - three-year semi annual payment $ 32,747.75
Lease/Purchase - five-year semi annual payment 22,561.40
Interest rate: 16% simple interest
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Shamrock Ford Truck Sales, Inc. Bid was signed by B.S. Tinkham,
4707 W. Western non -collusion affidavit was in
South Bend, Indiana order, and a 10% bid bond was
submitted.
Three (3) Ford Single Axle Dump Truck Chassis $ 94,663.00
Lease/Purchase - three-year semi annual payment 18,535.00
Lease/Purchase - five-year semi annual payment 12,571.00
Interest rate: 13.5% fixed
Less trade-ins of $2,500.00 each for 3 vehicles
Two (2) Ford Tandem Axle Dump Truck Chassis $ 80,407.00
Lease/Purchase - three-year semi annual payment 15,744.00
Lease/Purchase - five-year semi annual payment 10,678.00
Interest rate: 13.5% fixed
Less trade --ins of $6,200.00 (2 vehicles)
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Michiana Mack, Inc. Bid was signed by Ronald I.
2802 Home Street Delcamp, non -collusion affidavit
Mishawaka, Indiana was in order, and a 10% bid bond
was submitted.
Three (3) Mack Single Axle Dump Truck Chassis $108,798.00,
Two (2) Mack Tandem Axle Dump Truck Chassis 94,000.00
Less trade-ins of $15,500.00 for 5 vehicles
Total 187,298.00
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REGULAR MEETING
JULX 27, 1981
Lease/Purchase - three-year semi annual payment $ 37,141.19
Lease/Purchase —five-year semi annual payment 25,079.20
Interest rate: 6.5% prime (three-year)
7% prime (five-year)
Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and
carried, the above bids were referred to the Street Department for
review and recommendation.
OPENING OF BIDS - PICK-UP TRUCKS (BUREAU OF TRAFFIC & LIGHTING)
This was the date set for receiving and opening bids for the purchase
of three one-half ton pick-up trucks and -one 1-t.on pick-up truck or
one three-quarter ton van for the Bureau of Traffic and Lighting.
The Clerk tendered proofs of publication of notice in the South
Bend Tribune and the Tri-County News which were found to be
sufficient. The following bid was opened and publicly read:
Gurley-Leep Dodge Bid was signed by Eric D. Vyverman,
�. 225 South Lafayette non -collusion affidavit was in order,
�. South Bend, Indiana and a 10% bid bond was submitted.
Three (3) 2 Ton Pick -Ups with 8' Box $ 21,306.00
One (1) 1 Ton Club Cab and Chassis (Alt. A) 8,987.00
�[ One (1) 3/4 Ton Van (Alt. B) 8,033.00
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above bid was referred to the Bureau of Traffic and
Lighting for review and recommendation.
OPENING OF BIDS AND BID AWARD - BENDIX DRIVE TRACK RELOCATION PROJECT
This was the date set for receiving and opening bids for construction
of the Bendix Drive Track Relocation Project, including removal of
South Shore tracks, asphalt widening and overlay of Bendix Drive
from Westmoor to Lincolnway West, concrete curbs and underground
signal construction. The Clerk tendered proofs of publication of
notice in the South Bend Tribune and the Tri-County News which.
were found to be sufficient. The following bids were opened and
publicly read:
H.R.-D. Corporation Bid was signed by Harold E. Slutsky,
1216-18 W. Washington non -collusion affidavit was in
South Bend, Indiana order, and a 5% bid bond was submitted.
$292,514.10
Walsh & Kelly, Inc.
24358 State Road 23
South Bend, Indiana
$298,621.50
LaFree Excavating, Inc
11252 W. Third Street
Osceola, Indiana
$275,474.90
Bid was signed by Thomas 0. Walsh,
non -collusion affidavit was in
order and a 5% bid bond was submitted.
Bid was signed by Richard LaFree,
non -collusion affidavit was in order,
and a 5% bid bond was submitted.
Arco Engineering Construction Bid was signed by William Zirkle,
705 S. Beiger Street non -collusion affidavit was in
Mishawaka, Indiana order, and a 5% bid bond was submitted.
$287,755.00
Rieth-Riley Construction Bid was signed by Richard D. Ruhlman,
P. 0. Box 1775 non -collusion affidavit was in order,
South Bend, Indiana and a 5% bid bond was submitted.
$273,722.90
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REGULAR MEETING
JULY 27, 1981
Mr. Leszczynski noted that the above bids were submitted for Alternate
A of the project. Following a review of the above bids, Mr. Leszczynski
made a motion that the low bid of Rieth-Riley Construction Company be
awarded in the amount of $273,722.90, seconded by Mr. Kernan and
carried.
OPENING OF BIDS - CONCRETE ALLEY CONSTRUCTION
(HARTER HEIGHTS 2ND ADDITION)
This was the date set for receiving and opening bids for concrete
construction of an alley in Harter Heights 2nd Addition bounded by
Angela, St. Joseph, Pokagon and Foster Streets, approximately 270
feet in length and 12 feet in width, in accordance with Barrett Law
procedure. The Clerk tendered proofs of publication of notice in
the South Bend Tribune and the Tri-County News which were found to
be sufficient. The following bids were opened and publicly read:
Paul Hundt Concrete
7886 Plymouth -LaPorte Tr.
Plymouth, Indiana 46563
$ 8,875.00
Ziolkowski Construction
P. 0. Box 1106
South Bend, Indiana
$11,314.00
Rieth-Riley Construction
P. 0. Box 1775
South Bend, Indiana
$ 9,485.00
McIntyre & Jones Construction
2526 West 6th Street
Mishawaka, Indiana
$ 7,660.80
LaPorte Construction Co.
P. 0. Box 577
LaPorte, Indiana
$10,161.80
Arco Engineering
705 S. Beiger
Mishawaka, Indiana
$ 9,977.00
Bid was signed by Paul Hundt,
non -collusion affidavit was in
order, and a cashier's check in
the amount of $438.75 was submitted.
Bid was signed by Ben Ziolkowski,
non -collusion affidavit was in
order, and a 5% bid bond was
submitted.
Bid was signed by Richard D. Ruhlman,
non -collusion affidavit was in
order, and a 5% bid bond was
submitted.
Bid was signed by Kenneth A.
McIntyre, non -collusion affidavit
was in order, and a 5% bid bond
was submitted.
Bid was signed by A.D. Blackburn,
non -collusion affidavit was in
order, and a 5% bid bond was
submitted.
Bid was signed by William Zirkle,
non -collusion affidavit was in
order, and a 5% bid bond was
submitted.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above bids were referred to the Engineering Department
for review and recommendation.
VACATION RESOLUTION NO. 3510, 1981 - CONFIRMED (LOUIE'S TUX SHOP)
The public hearing on the vacation of the first alley south of
Lincolnway West, running westerly from Chapin to Cushing Street, was
continued to this meeting of the Board in order to give the Board
members an opportunity to view the alley and talk with affected
property owners, since it appeared there was objection to the alley
vacation at the Board meeting on July 13, 1981. Mr. Leszczynski
advised that the Board members had inspected the alley in question,
and he asked if there were any additional comments to be made on the
proposed vacation. Ms. Georgia Luks, 702 East LaSalle, stated that
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REGULAR MEETING JULY 27, 1981
she was the attorney representing J. L. Cronk Investments, owner of
one of the properties abutting the alley. She objected to the
vacation since it would land -lock her client's property. She
stated that her client had never received notice of the proposed
vacation but had read about it in the newspaper. Mr. Leszczynski
noted that all affected property owners had been notified and the
Assessor's Office had shown Nolan Ferguson Investments as owner
of the property in question, and that firm had been duly notified.
Ms. Luks advised that Nolan Ferguson no longer owned the property.
Mr. Kernan explained that the Board members, after an inspection
of the alley, considered vacating only a portion of the alley, that
portion running westerly from Chapin Street to the westerly
property line of Lots 5 and 8 in Kunstman lst Addition, which would,
in effect, not landlock any parcel of"land in the entire block. The
Board members explained to Ms. Luks that her client would have
access to his property from Oak,.Cushing and Lincolnway West, and
they also pointed out that the north -south alley adjacent to Mr.
Cronk's Property on the east would not be vacated and would remain
as public right-of-way. Mr. Kernan also stated that Louie's Tux
Shop had agreed to give an easement to one of the property owners
which would be included in the portion of the alley to be vacated.
(, Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and
carried, the vacation of that portion of the alley running westerly
from Chapin Street to the westerly property line of Lots 5 and 8
in Kunstman lst Addition was approved, subject to the granting of
an easement by Louie's Tux Shop to Hartie and Louise Blake for
access to their property fronting on Oak Street. Thus, the Board
confirmed the Vacation Resolution and ordered preparation of the
Assessment roll to be filed on August 3, 1981.
APPROVAL OF CHANGE ORDER NO. 6 - RITSCHARD BROS. (FIRST BANK CENTER)
Mr. Leszczynski stated that Ritschard Bros., Inc. had submitted
Change Order No. 6 for an increase in its excavation contract on
the First Bank Center Porject in the amount of $522.50 for
.additional granular fill at the southeast corner of the project.
The change order increased the total contract to $498,564.57. Mr.
Leszczynski noted that.the construction manager, architect and
Department.of Redevelopment had reviewed the change order and
had found it to be in order. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the above change order was approved.
DENIAL OF OPEN AIR STAND LICENSE - RIVER BEND PLAZA (LORETTA KING)
Mr. Patrick M. McMahon, Director of the Department of Redevelopment,
submitted an unfavorable recommendation to the Board for an open
air stand license application of Loretta King for a food and
beverage stand on River Bend Plaza, in view of the fact that the
stand would constitute a direct conflict with a number of existing
businesses located on and adjacent to the Plaza. Upon a motion
made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the
open air stand license application of Loretta King was denied.
APPROVAL -OF OPEN AIR STAND LICENSE - RIVER BEND PLAZA (MICHAEL HARMON)
A favorable recommendation was received from Mr. Patrick McMahon,
Director of the Department of Redevelopment, and the Downtown South
Bend Council, concerning the application for an open air stand license
on the Plaza for the operation of a frozen yogurt stand through
October 1, 1981. It was noted that the stand would be located
wherever an electrical outlet was provided. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Kernan and carried, the applica-
tion was approved, subject to the filing of the appropriate Certificate
of Insurance and a subsequent inspection by the Health Department.
^Subsequent to July 27th meeting, error was discovered. Change order should
have been No. 1 to Ritschard contract #126, making that new contract sum
$14,522.50. Contract #101 has already been closed out. See minutes of
August 21st meeting.
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REGULAR MEETING
APPROVAL OF MUSICAL ENTERTAINMENT ON RIVER BEND PLAZA
JULY 27. 1981
Ms. Mikki Dobski, River Bend Plaza Coordinator, stated that she had
received two inquiries from musical groups to perform on the Plaza.
The Mung Brothers Jazz Band, sponsored by Eddie Galfsky, wished to
perform on Tuesday, August 18, 1981, from 11:30 a.m. to 1:30 p.m.
The musical group, Eice, had previously requested permission to
perform on the Plaza on August 8, 1981, from 2:00 p.m. to 4:30 p.m.,
and Mr. Patrick McMahon, Director of the Department of Redevelopment,
had indicated that the Downtown South Bend Council had no objection
to the performance provided the group coordinated its activities
with the Plaza staff. Ms. Dobski advised that both groups would
perform on Robertson's Stage and would provide their own amplifica-
tion equipment and each activity would be coordinated by her staff.
She requested that, since the Plaza staff did not ordinarily work
on Saturdays, a police officer be on hand to handle crowd control,
if necessary, for the Eice musical group. Mr. Kernan stated that,
since the city would not incur any expense for the activities and
there was no objection on the part of the Downtown South Bend
Council, he would support such requests. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Kernan and carried, the requests
of the Mung Brothers Jazz Band and the Eice Band were approved.
APPROVAL OF TITLE SHEET AND REQUEST TO ADVERTISE TO RECEIVE
BIDS - STORM SEWER CONSTRUCTION ON MICHIGAN STREET
A title sheet for the construction of storm sewers on Michigan Street
between Washington and Colfax, in the block bounded on the east by
the First Bank Center Project, was submitted for Board approval.
In accordance with the title sheet, Mr. Leszczynski advised that the
Board was also being requested to approve legal advertising in order
to receive bids on the project at the Board meeting to be held on
August 10, 1981. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Kernan and carried, the title sheet and request to advertise
for bids were approved.
APPROVAL OF COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM
Mr. Leszczynski noted that Ms. Marzy Bauer, Director of the Community
Development Department, was submitting for Board approval the follow-
ing contracts and addendum to contract:
ACTION, Inc. - Funds to be used to purchase housing repair
materials and to pay contractor costs for
emergency housing repairs for eli ible
residents. Budget not to exceed R0,000.00
Park Department - Funds to be used for purchase of playground
equipment for Leeper Park. Budget not to
exceed $15,000.00.
Southold Heritage Foundation - Addendum I provided for certain
revisions in original contract
and line item transfers.It was -
noted that original budget amount
of $30,000.00 had not changed.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above contracts and addendum were approved.
APPROVAL OF TEMPORARY TRAILER (MEDOW LEASING)
A request from Medow Leasing for permission to erect a mobile ;offi:ce
building on its lot at the northeast corner of Lafayette and LaSalle
from August 1, 1981, to April 15, 1982, was received: Mr. Medow, i<n
his letter to the Board, indicated that the office would be.10"x 321.
or 8' x 26' and would be constructed according to the building code.
The office would be situated on the north side of the lot centered
between the alley west of the La-Z-Boy Store and the sidewalk on the
east side of Lafayette Boulevard. Mr. Leszczynski noted that the
Building Department had reviewed the request and had no objection
0
23
REGULAR MEETING JULY 27, 1981
to the temporary office. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the request was approved
subject to any conditions or restrictions recommended by the
Bureau of Traffic and Lighting.
DENIAL OF RESIDENTIAL PARKING REQUEST - 300 AND 400 BLOCKS W. NAVARRE
In response to a petition filed by the Board on April 27, 1981, and
referred to the Bureau of Traffic and Lighting, a recommendation
from.Mr. Ralph Wadzinski was submitted for Board action. Mr.
Wadzinski recommended that no action be taken at this time on the
petitions because the requirements of the ordinance allowing for
the residential parking restriction were not met. In the 300 block
of West Navarre, the requirements of the ordinance regarding number
of signatures of residents on the petition were satisfied; however,
49% of the vehicles observed were residents which indicated
insufficient off-street residential parking. In the 400 block
of West Navarre, the ordinance was not satisfied as to signatures
requesting the restricted parking. It was noted that almost all
curb occupancy on the 400 block of West Navarre was non-resident
�- which indicated sufficient off-street resident parking. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried,
the request for residential parking restrictions was denied based
on unsatisfactory compliance with ordinance requirements.
APPROVAL OF BLOCK PARTY REQUESTS
Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and
Lighting, recommended favorable action by the Board on the follow-
ing block party requests, subject to maintaining a 12 foot unobstructed
lane on either curb or down the center of the street for emergency
vehicle access:
August 1st, 3:00 p.m. to midnight -
Wall Street, from 1325 Wall to end of 1400 block
(original request extended from 1321 Wall to end
of 1400 block) .
August 1st, 5:00 p.m. to midnight -
500 block of Woodside from Fellows to Erskine.
Mr. Leszczynski noted that the block party requested on Wall
Street would run until 1:00 a.m. He stated that approval would only
be given until midnight. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the above block parties were
approved subject to the aforementioned conditions.
FILING OF PETITION FOR STREET LIGHT (BIRDSELL STREET)
A petition for the installation of a street light on Birdsell Street
between Washington and Liston, signed by Odell Newburn representing
the Pilgrim Baptist Church, was submitted. Mr. Leszczynski noted
that a moritorium on all new street light requests was still in
effect unless it could be determined there was a definite public
safety hazard. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Kernan and carried, the petition was referred to the Bureau of
Traffic and Lighting and the Police Department for review and recom-
mendation.
REQUEST FOR INTERSECTION FUND SOLICITATION (MUSCULAR DYSTROPHY AUK.)
The Muscular Dystrophy Association, in conjunction with the National
Letter Carriers Association, again requested permission to solicit
funds for Muscular Dystrophy on Sunday, August 9, 1981, from noon
to 4:00 p.m. at the following intersections:
Miami and Ireland
State Road 23 and Ironwood
(Edison & Ironwood as alternate)
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the request was referred to the Bureau of Traffic and
Lighting and the Police Traffic Division for review and recommendation.
24
REGULAR MEETING JULY 27, 1981
REQUESTS TO PURCHASE CITY -OWNED PROPERTIES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the following requests to purchase city -owned properties
were referred to various city agencies for a determination as to
whether or not the city need retain the property for any reason:
N. W. corner of Western & Chapin
117 Birdsell Street
1201 S. Carroll Street
213 S. Illinois
112 E. Ohio Street
APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS
A request from the Neighborhood Code
Enforcement Office was received
for permission to have city environmental crews
clean the following
lots within the city:
238 E. Pennsylvania
709
Rex
Lot N. of 1322 N. Elmer
625
S. Fellows
1129 McCartney
830
S. Rush
Lot W. of 2910 Elwood
801
S. Rush
1133 McCartney
612
E. Sample
1340 E. Howard
614
E. Sample
S.W. corner Ford & Kaley
606
E. Sample
515 Leland
832
S. Rush
741 N. Cushing
628
S. Clinton
624 Leland
1013
Johnson
543 N. Scott
1865
N. Elmer
1112 S. Fellows
N/W
corner Western & Scholum
1214 California
Lot
S. of 1500 W. Western
Lot 110 on N. Meade
416
Harris
Lot N. of 841 S. Kaley
2121
S. Lafayette
817 Cleveland
1310
S. Carroll
722 Van Buren
627
S. Fellows
736 N. Blaine
2913
Western
1307 Lincolnway East
1417
S. High
813 Diamond
812
S. Rush
811 Diamond
814
S. Kentucky
753 Cleveland
714
S. Bendix
316-3162 N. Williams
N/W
corner of Kosciuszko
1906 S. Olive
241
N. Kenmore
S.E. corner S. Olive & Hillside
Lot
E. of 5307 Western
4414 Meadow Lane
Lot
W. of 4600 W. Washington
1529 Webster
Lot
btwn. 1536-1546 Dunham
1526 S. Chapin
Lot
10-11 betwn. 1613-1631 S. Grant
1220 E. Indiana
5911 York Rd.
1236 Lincolnway East
N/W
corner Delaware & Phillipa
228 S. Sheridan
Lot
W. of 1426 South Bend Ave.
807 Diamond
1015 N. Cleveland
811 W. LaSalle
1518 Liston
2023 W. Orange
1319 Liston
It was noted that property owners had been advised to clean up the
lots and had failed to comply. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the request was approved.
APPROVAL OF HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the following handicapped parking permits were approved and
referred to the Deputy Controller's Office for issuance:
Sygmund J. Lukasiak, 919 N. St. Louis, S.B.
Wallace Harold, 1255 Fairington Cr., 119, S.B.
Howard F. Wiseman, Sr., 143 N. Sheridan, S.B.
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REGULAR MEETING JULY 27, 1981
Delbert D. Swartz, 1412 Leer, S.B.
Mary E. Carter, 2906 Nursery Ct., S.B.
Albert B. VanOoteghem, 834 S. Dundee, S.B.
Barbara J. Carmon, 922 Geyer, Mish.
Dorothy Mikesell, 708 W. Marion, Mish.
FILING OF STREET LIGHT OUTAGE REPORT
The report indicated a total of 10 outages for the period of July
15 through 19, 1981. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the report was filed.
APPROVAL OF CLAIMS
Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No.
12945 through No. 13574 and recommended approval. Upon a motion
made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the
report was filed and the claims approved.
COMPLAINTS BY COUNCILMAN WALTER SZYMKOWIAK
Councilman Walter Szymkowiak brought to the attention of the Board
several problems his constituents were encountering. He stated
that an auto repair business was being conducted at 1005 West
Thomas Street which was in violation of the city laws, and the
residents were objecting strongly to this use in a residential
area. He also stated that, in his district, he had received many
complaints about cars being parked on the tree lawn areas, and he
asked that the Neighborhood Code Enforcement Office check into
this matter. He also brought up the fact that many of the cyclists
in his area ride on the city streets six abreast at times. He
asked that they be instructed to obey the law which provided that
two cyclists can ride abreast, or use the city sidewalks. Mr.
Kernan advised Councilman Szymkowiak that the Board would look
into his requests.
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried,
the meeting was adjourned at 10:35 a.m.
� An E. Ieszcz i
o'
seph Kernan
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