HomeMy WebLinkAbout07/20/1981 Board of Public Works Minutes10
REGULAR MEETING
JULY 20, 1981
The regular meeting of the Board of Public Works was convened at
9:30 a.m., on Monday, July 20, 1981, by President John E. Leszczynski,
with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan
present. Also present was.Deputy City Attorney Terry A. Crone.
MINUTES OF PREVIOUS MEETING APPROVED
Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried,
the minutes of the.July 13, 1981, regular meeting of the Board were
approved as submitted.
AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, an agreement for the lease/purchase of an office copier
for the City Clerk was added to the agenda following approval of
the agreement for improved railroad crossing warning devices at
Ford and Walnut Streets.
PUBLIC HEARING ON VACATION RESOLUTION N0 3510, 1981 (LOUIE'S TUX SHOP)
This was the date set for holding a public hearing on Vacation Resolu-
tion No. 3510, 1981, for the vacation of the first alley south of
Lincolnway West, running westerly from Chapin Street (inner belt)
to Cushing Street, excepting the north -south alley right-of-way;
the west 119 feet more or less being in Heintzman's Addition and
the east 300 feet more or less being in Kunstman's lst Addition to
the City of South Bend. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. It was noted that a notice had been
sent to all property owners in the vicinity of the proposed vacation
and letters had been received from the Engineering Department and
the Community Development Department indicating that there was no
objection to the proposed vacation. Mr. Leszczynski noted that the
Area Plan Commission recommended the alley not be vacated because of
potential access problems which could be caused to residents fronting
on the alley. Mrs. Rhonda Kies, 420 Cushing Street, stated that she
had no objection to the vacation of the alley provided she would not
have access problems. She asked for assurance that she would be
able to use her garage which fronted on the alley in question. Mr.
Ron Gerencher, Vice President of Louie's Tux Shop, felt there would
be no problems in providing access to Mrs. Kies. Mrs. Clara Brooks,
410 Melkus Court, expressed concern about the alley vacation and the
problems she would have with access. Mr. Gerencher explained that
Louie's Tux Shop, the other businesses bordering on the alley and
Mr. and Mrs. Blake had signed the petition for vacation of the alley
primarily because of the burglaries and vandalism which has occurred
in the area. He stated that it was their hope that, if the alley
was vacated, better security could be provided to the properties
bordering the alley. He also stated that Louie's Tux Shop would
probably erect a fence around its property pending vacation of the
alley. He expressed hope that the area then could be cleaned out and
paved in conjunction with the other businesses on the alley. Mr.
Leszczynski advised that the Board wished to delay action on the
alley vacation until such a time that a site visit could be accomplished
by the Board members. He advised that the inspection would take place
within the week in order that final action on the alley vacation
could be taken at the regular Board .meeting on July 27, 1981. Upon
a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the public hearing was continued to the July 27th meeting of the
Board.
APPROVAL OF HOUSE MOVE - CORNER OF MADISON AND ST. LOUIS
TO 910 N. ST. LOUIS
Mr. William E. Voor, attorney representing the Housing Authority,
stated that the Housing Authority was desirous of moving a house
from a temporary location at Madison and St. Louis to 910 North St.
Louis by Lykowski Construction Company on July 23, 1981. It was
noted that adjacent property owners had been notified of the proposed
`11
REGULAR MEETING
JULY 20, 1981
house move. The site plan as approved by the Building Department
was submitted. Mr. Leszczynski stated that the Bureau of Traffic
and Lighting and the Police Traffic Division had reviewed the
request for the house move and concurred with utilization of the
following route:
St. Louis north to Madison; thence east on Madison
to Notre Dame; thence north on Notre Dame to Howard;
thence west on Howard to St. Louis and south to
destination.
Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and
carried, the house move was approved utilizing the above route,
subject to any conditions placed upon Mr. Lykowski by the Building
Department and Traffic and Lighting Bureau pertaining to the
actual house move.
APPROVAL OF CHANGE ORDER NO. 1 - SCHINDLER/HAUGHTON
ELEVATOR (FIRST BANK CENTER) -
Mr. Leszczynski stated that Schindler/Naughton Elevator Company had
(� submitted Change Order No. 1 for an addition of $325.00 in its
original contract for hydraulic elevators on the First Bank Center
for a revision in the elevator interior cab finish to.formica. Mr.
Leszczynski noted that the architect and construction manager had
reviewed the change order and found it to be in order. Upon a
motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried,
the change order was approved, bringing the revised total contract
amount of $35,681.00.
APPROVAL OF CHANGE ORDER NO. 2 - IBG INTERNATIONAL (FIRST BANK CENTER)
A change order in the amount of a deduction of $3,060.00 was submitted
by IBG International for the revision of clear onodized finish of
aluminum for its portion of work being done in the First Bank Center
Project skylight. Mr. Leszczynski noted that the architect and
construction manager had reviewed the change order and found it
to be in order. Upon a motion made by Mr. Kernan,.seconded by Mr.
Hill and carried, the change order was approved, bringing the
revised total contract amount of $845,830.00.
APPROVAL OF CERTIFICATE OF SUBSTANTIAL COMPLETION -
H. G. CHRISTMAN (FIRST BANK CENTER)
Mr. Leszczynski noted that the Certificate of Substantial Completion
for H. G. Christman Construction Company had been approved by the
architect for a total contract amount of $2,613,409.00 for the
structural concrete and masonry work on the garage. The required
Waiver of Lien was also submitted for filing. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Hill and carried, the Waiver of
Lien was filed and the Certificate of Substantial Completion for
H. G. Christman was approved.
AWARD BID - FIRST BANK CENTER INTERIOR LANDSCAPING
A reconmendation from Redevelopment Director, Patrick McMahon, was
received for the award of the interior landscaping bid, which bids
were received by the Board at its meeting on July 13, 1981. In his
letter to the Board, Mr. McMahon recommended that, based on a
review by the construction manager and architect for the First Bank
Center, the low bid of Tropical Plant Rentals in the amount of
$44,103.00 be awarded for the interior landscaping work. Mr.
Leszczynski noted that bids were originally received by the Board
on April 13, 1981; however, it was decided the project would be
re -bid because the bids had come in at such a high costa He
stated that the bid of Tropical Plant Rentals was substantially
lower than the bids received previously. Upon a motion made by
Mr. Hill, seconded by Mr. Kernan and carried, the recommendation
was approved and the bid awarded, subject to the filing of the
appropriate Certificate of Insurance, Performance Bond and Labor
and Materials Payment Bond.
12
REGULAR MEETING
JULY 20, 1981
ADOPTION OF RESOLUTION NO. 16, 1981 - SCRAP DEALER'S LICENSE
(WEAVER TRUCK AND EQUIPMENT COMPANY)
RESOLUTION NO. 16, 1981
WHEREAS, an application for a Scrap Dealer's License was sub-
mitted to the Board of Public Works on May 11, 1981,
on behalf of Weaver Truck and Equipment Company,
3700 Gertrude Street, South Bend, Indiana; and
WHEREAS, although Weaver Truck and Equipment is not considered
a junk dealer, the requirement for licensing the
premises as a scrap yard is based upon the nature
of the articles stored on the property rather than
the specific nature of the business being conducted;
and
WHEREAS, inspections of the property have been completed by
the Neighborhood Code Enforcement Office and the
Fire Prevention Bureau as required by Ordinance
No. 6621-79; and
WHEREAS, applicant has agreed to conform with all of the rules
and regulations as contained in said ordinance regard-
ing minimum lot area, fencing, no storage outside
fenced area and other regulations dealing with removal
and storage of materials, fire protection, health and
safety standards; and
WHEREAS, in accordance with Ordinance No. 6621-79, approval for
a scrap dealer's license shall be approved by the
Board of Public Works and the Common Council prior
to the issuance of said license by the City Controller.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of
the City of South Bend, Indiana, that the license applica-
tion of Weaver Truck and Equipment Company for the
issuance of a 1981 scrap dealer's license be approved.
BE IT FURTHER RESOLVED that this Resolution shall be subject to
approval and ratification by the Common Council.
Adopted: July 20, 1981
ATTEST:
s/ Barbara J. Byers, Clerk
BOARD OF PUBLIC WORKS
s/ John E. Leszczynski, President
s/ Richard L. Hill
s/ Joseph E. Kernan
Mr. Hill stated that Weaver Truck and Equipment Company had been
approached regarding the issuance of a scrap dealer's license and,
although the firm was not engaged in the operation of a junk yard,
the requirement for licensing the premises as a scrap yard was
based upon the nature of the articles stored on the property rather
than the specific nature of the business being conducted. He advised
that the Neighborhood Code Enforcement Office and Fire Inspection
Bureau had submitted favorable recommendations and had advised
that all requirements stipulated by the Municipal Code had been
complied with. Upon a motion made by Mr. Hill, seconded by Mr.
Kernan and carried, the above resolution was adopted. Mr. Hill
stated that the matter would be forwarded to the Council for con-
currence prior to the issuance of the license by the Controller.
11 13
REGULAR MEETING JULY 20, 1981
APPROVAL OF AGREEMENT FOR IMPROVED RAILROAD CROSSING DEVICES AT
FORD AND WALNUT STREETS (GRAND TRUNK WESTERN AND CONSOLIDATED RAIL)
Mr. Leszczynski stated that the State Highway Commission had
submitted agreements for the improvement of the grade crossing
signals of. the Grand Trunk Western and Consolidated Railroads at
Ford and Walnut Streets. He advised that the project.would be
funded on a 90%-10% basis, with the federal government funding
90% and the remaining 10% to be paid by the city and railroad.
Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried,
the agreement was approved.
APPROVAL OF LEASE/PURCHASE AGREEMENT FOR OFFICE COPIER (CITY CLERK)
Mr. Crone advised that he had reviewed the Lease/Purchase Agreement
for a Sharp Photocopier from Warsaw Office Supply for the City
Clerk's Office, which provided for the initial payment of the
first and last month's rent in the amount of $325.77, and monthly
C payments thereafter of $162.88, for a total payment of $9,773.25.
Mr. Crone recommended that the agreement be amended from a five-
year term to a one-year term with automatic renewal for every
year thereafter unless otherwise notified. He stated that the
amendment was necessary because the city could not encumber funds
for more than one calendar year at a time as prescribed by the
�[ State Board of Accounts. Upon a motion made by Mr. Hill, seconded
by Mr. Leszczynski and carried, the agreement was amended and
approved to provide for a one-year lease with automatic renewal
for succeeding years unless otherwise notified.
APPROVAL OF COMMUNITY DEVELOPMENT AGREEMENT (REAL SERVICES)
Ms. 11arzy Bauer, Director of the Community Development Department,
submitted an agreement with REAL Services to provide funds in an
amount not to exceed $5,000.00 to be used by REAL Services for
the purchase of housing repair materials and to pay contractors'
costs for emergency housing repairs for eligible older adults.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the agreement was approved.
APPROVAL OF ADDENDUM TO COMMUNITY DEVELOPMENT AGREEMENT
(TOWER FEDERAL SAVINGS & LOAN)
Mr. Leszczynski noted that the addendum to the previously approved
contract between Community Development and Tower Federal Savings
& Loan, which was signed on December 8, 1980, provided for various
minor changes in the program administration and guidelines of the
interest subsidy fund. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the addendum was approved.
FILING OF ASSESSMENT ROLL - IMPROVEMENT RESOLUTION
NO. 3499. 1980 (FELLOWS STREET IMPROVEMENTS)
Mr. Leszczynski submitted an Assessment Roll No. 2987 for the
Fellows Street improvements authorized under Improvement Resolution
No. 3499, 1980, listing the total cost of the improvements at
$40,322.40 with the city's share of the project being $6,399.03.
The petitioner, Midwest Turnkey Builders, under the terms of the
Barrett Law Program, would be assessed the amount of $33,923.37.
for the construction of curb, pavement and sewers on Fellows
Street. Upon a motion made by Mr. Leszczynski, seconded by Mr.
Hill and carried, the assessment roll was filed and set for public
hearing on August 3, 1981.
FILING OF PETITION TO VACATE ALLEY (LUDWICK GRAPHICS)
A petition signed by Richard J. Ludwick, owner of the property, at
650 North Wilber Street, was submitted for the vacation of the
first alley southwest of LaPorte Avenue running northwesterly,
from Samcome Avenue; thence southwesterly to Wilber Street, all
being in Davis Plat to the City of South Bend. Upon a ration made.
by Mr. Leszczynski, seconded by Mr. Hill and carried, the Det:Mxon
was referred to the Engineering Department, Area Flan Commission and
Community Development Department for preliminary review and recommendation.
14
REGULAR MEETING
JULY 20, 1981
APPROVAL OF TITLE SHEET - CONSTRUCTION OF CONCRETE
ALLEY (HARTER HEIGHTS)
The title sheet for construction of a concrete alley in Harter
Heights 2nd Addition bounded by Angela, Pokagon, Foster and St.
Joseph Streets, as petitioned by residents under the Barrett Law
program was submitted for Board approval. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet
was approved. It was noted that bids for the project would be
received and opened by the Board at its meeting to be held on July
27, 1981.
APPROVAL OF TITLE SHEET AND REQUEST TO ADVERTISE TO RECEIVE
BIDS - CONSTRUCTION OF SANITARY SEWER (OLD CLEVELAND ROAD)
A title sheet for the construction of sanitary sewers, lift station
and force main on Old Cleveland Road from Bendix Drive West to U. S.
31 was submitted for Board approval. In accordance with the title
sheet, Mr. Leszczynski advised that the Board was also being requested
to approve legal advertising in order to receive bids on the project
at the Board meeting to be held on July 27, 1981. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet
and request to advertise forbids were approved.
APPROVE REQUEST TO ADVERTISE TO RECEIVE BIDS - SALE OF
CITY -OWNED PROPERTY (1806 SOUTH JACKSON STREET)
Mr. Leszczynski stated that the homestead property owned by the Bureau
of Housing and located at 1806 South Jackson Street had been reviewed
by the necessary city agencies and approved for sale in accordance
with an offering price established of $522.50. He stated that three
different property owners had expressed an interest in purchasing the
vacant lot and, in accordance with the Municipal Code regulating the
sale of city -owned property, sealed bids for its purchase in an
amount not less than the offering price must be received by the
Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the Board authorized the advertising for sealed bids,
said bids to be received by the Board at its meeting to be on
August 17, 1981.
REQUEST TO PROVIDE MUSICAL ENTERTAINMENT ON RIVER BEND PLAZA
Ms, Mikki Dobski, River Bend Plaza Coordinator, requested permission
to allow musical entertainment on Robertson's Stage on River Bend
Plaza by the musical group "Eice", on Saturday, August 8, 1981, from
2:00 p.m. to 4:30 p.m. In her memo to the Board, Ms. Dobski requested
that crowd control be handled by the Police Department. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried,
the request was referred to Patrick McMahon, on behalf of the South
Bend Downtown Council, and the Police Department for review and
recommendation.
REQUEST FOR INTERSECTION FUND SOLICITATION (AMERICAN CANCER ',SOCIETY,)
A request was received from Michael Barnes on behalf of the American
Cancer Society for permission to conduct fund solicitations on
August 15, 1981, at the following intersections within the City of
South Bend:
South Bend Avenue at Eddy Bendix Dr, at Lincolnway West
Eddy at Jefferson Main at Jefferson
Northside Blvd. at Sample U.S. 33 South at Chippewa
Ironwood at Lincolnway East Ironwood at Calvert
Ireland and Miami Miami at Ewing
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the request was referred to the Bureau of Traffic and Lighting and the
Police Traffic Division for review and recommendation.
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15
REGULAR MEETING
JULY 20. 1981
REQUEST TO PURCHASE CITY -OWNED PROPERTY (BOUNDED BY
BIRDSELL, ORANGE AND OLD COLFAX AVENUE)
A request from the Pilgrim Baptist Church inquiring into the possible
purchase of a triangular portion of city -owned right-of-way in
front of the church bounded by Birdsell, Orange and old Colfax
Avenue was received. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the request was referred to
the various city agencies for a determination as to whether or
not the city need retain the property for any reason.
REQUESTS FOR BLOCK PARTIES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following requests for block,parties were referred
to the Bureau of Traffic and Lighting and the Police Traffic
Division for review and recommendation:
August lst, 3:00 p.m. to 1:00 a.m. - Wall Street from
�- 1321 to end of 1400 block
August lst, 5:00 p.m. to midnight - 500 block of Woodside
from Fellows to Erskine
APPROVAL OF BLOCK PARTY REQUESTS
Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried,
the following block party requests were approved as recommended
by the Bureau of Traffic and Lighting and Police Traffic Division,
subject to the restrictions as listed:
July 25th, 7:00 p.m. to midnight - 1200 block of
Terrace Court, subject to maintaining a 12-foot,
unobstructed lane at either curb or down the
center of the street for emergency vehicle access.
July 26th, 10:00 a.m. to 10:00 p.m. - 1800 block of
Marine, subject to maintaining a 12-foot, unobstructed
lane at either curb or down the center of the street
for emergency vehicle access.
August 1st, noon to 9:00 p.m. - alleys surrounding
William Penn Clubhouse at 1024 West Indiana.
August 8th, noon to 9:00 p.m. - Hollywood Place from
Edgewood to Eastbrook, subject to maintainina a
12-foot, unobstructed lane at either curb or down
the center of the street for emergency vehicle access.
August 16th, noon to 10:00 p.m. - Assumption Drive,
subject to maintaining a 12-foot, unobstructed
lane at either curb or down the center of the street
for access to church buildings from Olive Street (Locust)
July 24th, 4:30 p.m. to 11:00 p.m. - East Wayne, a portion
of East Wayne North and East Wayne South, between Eddy
and Sunnyside, subject to maintaining a 12-foot,
unobstructed lane at either curb or down the center
of the street for emergency vehicle access.
July 26th, 12:30 p.m. to 6:30 p.m. - Woodward Avenue
between Vassar and Golden, subject to maintaining
a 12-foot, unobstructed lane at either curb or
down the center of the street for emergency vehicle
access.
Mr. Kernan stated that discussions had taken place concerning the
possibility of charging a deposit for the use of the barricades
needed when streets are closed for block party requests. He advised
REGULAR MEETING JULY 20, 1981
that many of the barricades turn up missing or badly damaged. He
stated that it had been thought a deposit might be an unreasonable
request, and it had been suggested that the person requesting the
party sign for the use of the barricades. Mr. Leszczynski stated
that he wanted to thoroughly review the matter before any policy
was established concerning the use charge of the barricades for block
parties.
APPROVAL OF TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following traffic control devices were approved by the
Bureau of Traffic and Lighting:
INSTALL STOP SIGN - On Olivia Circle at Honan Drive
(both approaches)
INSTALL STOP SIGN - On Erskine Manor Hill at Miami
INSTALL STOP SIGN - On Erskine Manor Hill at Honan
Drive/Sullivan Ct.
INSTALL STOP SIGN - On Longfellow at Twyckenham
REVISE TO 15 MINUTE PARKING 6 AM - 6 PM MONDAY THRU FRIDAY -
One space, located west of alley, west of Book
Drop Zone on south side of 100 W. Wayne (Library)
APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS
A request from the Neighborhood Code Enforcement Office was received
for permission to have city environmental crews clean the following
lots within the city:
226 South Meade
Plot
15 Keasey Addition
242 E. Pennsylvania
449
S. Kaley
661 LaPorte
816
N. Harrison
1508 Liston
2123
W. Indiana
1313 Liston
1106
Clover
1317 Liston
815
Cleveland
Between 401-415 Pennsylvania
730
S. Bendix
N/W corner Northside & 30th
117
Birdsell
319 S. Notre Dame
115
Birdsell
744 S. Michigan
415
W. Madison
1119 W. Napier
Lot
66 Prairie Ave.
210 E. Ohio
1521
Virginia
1021 Lawndale
523
N. Scott
320 Marion
corner
Tader & alley behind
649 Lawndale
1607
Dunham
2217 W. Bertrand
318
Scholum
2625 W. Ford
130
E. Keasey
912 W. Jefferson
1601
S. Main
1901 Elwood
Lot
S. of 1126 N. Hill
1702 Kaley
505
Broadway
Lot W. of 1121 W. Jefferson
733
Bronson
Plot 14 Keasey Addition
5109
Sunnyfield
1912
N. Olive
It was noted that property owners had
been
advised to clean up the
lots and had failed to comply. Upon
a motion
made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the
request
was approved.
APPROVAL OF CONTRACTOR'S BONDS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the following Contractor's Bonds were approved upon the recommendation
of Ray S. Andrysiak:
1'7
REGULAR MEETING
JULY 20, 1981
Willie E. Hensley Effective: July 20, 1981
Richard H. Allriedge Effective: Retroactive to July 16, 1981
Allied Construction Co. Effective: Retroactive to July 13, 1981
APPROVAL OF HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following handicapped parking permits were approved
and referred to the Deputy Controller's Office for issuance:
Mrs. Beatrice M. Arndt, 3008 Trenton Ct. Apt. A, Mish.
Raymond H. McAuley, 418 E. Angela, S.B.
FILING OF STREET LIGHT OUTAGE REPORT
The report indicated a total of five outages for the period of
July 10 through 14, 1981. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the report was filed.
FILING OF CERTIFICATE OF INSURANCE
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the Certificate of Insurance for Cole Associates was filed.
APPROVAL OF CLAIMS
Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No.
12516 through No. 12944 and recommended approval. Upon a motion
made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the
report,was filed and the claims approved.
COMPLAINT RE: RAILROAD RIGHT-OF-WAY
Councilman Walter Szymkowiak complained about the condition of
Conrail Railroad right-of-way from Washington to Lincolnway West.
He stated that the weeds and brush growing alongside the tracks
was high and very unsightly, and he asked that the city order the
railroad to clean its properties along the tracks. Mr. Leszczynski
stated that the Engineering Department would look into the complaint
and request the railroad's cooperation in clearing the area.
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried,
the meeting was adjourned at 10:30 a.m.
ASO
ZCZYJS
Richard Hill
J ph E. Kernan
ATTEST:
Barbara J. Byers Clerk