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HomeMy WebLinkAbout10/31/83 Board of Public Works Minutes412 OCTOBER 31, 1983 REGULAR MEETING The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 31, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the October 24, 1983 regular meeting of the Board were approved. PUBLIC HEARING AND APPROVAL OF FINAL ASSESSMENT ROLL NO. 2991 - SOUTH BEND AVENUE SANITARY SEWER PROJECT This was the date set for the public hearing for the purpose of hearing and considering all remonstrances as to -the amounts assessed on FinalAssessment Roll No. 2991 for the above referred to project as authorized under Improvement Resolution No. 3519-1983 adopted by the Board on February 7, 1983. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri.-County News which were found to be sufficient. It was noted that Final Assessment Roll No. 2991 was filed with the Board on October 17, 1983. It was further noted that the total cost of the Improvement as stated on the Final Assessment Roll is $61,493.96 with affected property owners being assessed a total of $30,464.50 and the City of South Bend being assessed $31,029.46. There being no one present to speak against the amounts assessed, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Final Assessment Roll No. 2991 was approved and referred to the County Treasurer's Office and the Barrett Law Office for final processing. OPENING OF BIDS - COMPUTER EQUIPMENT FOR THE CITY OF SOUTH BEND This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WANG LABORATORIES, INC. 11 Elizabeth Drive Chelmsford, MA TOTAL AMOUNT OF BID: $97,407.00 Bid was signed by Richard P. Goodkin, Director, Coroprate Contracts, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,670.35 was submitted. THE DISTRIBUTORS Bid was signed by Stephen V. 702 South Michigan St. Raymond, Non -Collusion Affidavit South Bend, Indiana was signed by Stephen V. Raymond with Gregory D. Loughridge sign- ing as Notary Public. In review- ing the bid presented, Board Attorney Carolyn V. Pfotenhauer advised that the notary did not use a notary seal when notarizing the signature of Mr. Raymond. Mr. Loughridge used a rubber stamp indicating his name, that he is a notary public of the State of Indiana, St. Joseph County, the date his commission expires and that his notary was issued thru Indiana Notary Association. It 1 1 1 41 REGULAR MEETING OCTOBER 31, 1983 was determined that the bid would be read subject to the City Attorney's Office rendering a decision on the validity of the notarization of the Non -Collusion Affidavit. A Certified Check in the amount of $4,630.00 was also submitted.. Note: It was the decision of the City Attorney's office that the Non -Collusion Affidavit was notarized was sufficient and acceptable. TOTAL AMOUNT OF BID:$92,591.00 COMPUTER SPECIALISTS Bid was signed by Bruno Eidietis, DIV. OF AUDIO SPECIALISTS President, Non -Collusion Affidavit 401 North Michigan was in order and a Certified Check South Bend, Indiana in the amount of $4,000.00 was submitted. TOTAL AMOUNT OF BID: $71,320.00 BURROUGHS CORPORATION Bid was signed by Kenneth J. Yoder, 1335 Mishawaka Avenue Non -Collusion Affidavit was in South Bend, Indiana 46615 order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $160,927.72 OPENING AND. -AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles, twelve (12) of which were valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Kowalski Used Auto David Koehler James Gunn 1610 Circle 25950 Western Ave. 41933 Orange 526 S. Falcon Vehicle No. South Bend, IN South Bend, IN South Bend, IN South Bend, IN 1.. $15.00 -- -- -- 2. 20.00 -- -- -- 3. 20.00 -- -- -- 4. 25.00 $176.00 -- $100.00 5. 20.00 -- -- -- 6. 15.00 -- -- -- 7. 15.00 -- -- -- 8. 20.00 -- -- -- 9. 10.00 -- -- -- 10. 20.00 76.00 $161.50 -- 11. 15.00 -- -- -- 12. 15.00 -- -- -- 13. 15.00 -- -- -- 14. 15.00 -- -- -- Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following bids were awarded: 414 REGULAR MEETING OCTOBER 31, 1983 Kowalski Bros. - Vehicle No. 4 $176.00 David Koehler - Vehicle No. 10 $161.50 Hurwich Iron Co. - Vehicle No. 1 $ 15.00 2 20.00 3 20.00 5 20.00 6 15.00. 7 15.00 8 20.00 9 10.00 11 15.00 12 15.00 13 15.00 14 15.00 TOTAL: $195.00 GRAND TOTAL: $532.50 OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1629 S. WILLIAM This was the date set for receiving and opening of sealed bids for the sale of City -owned property at 1629 South William Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was received: Mr. Lucio Ortiz $575.00 3719 W. Ford Street South Bend, Indiana 46619 Mr. Leszczynski advised that the above property was appraised at $675.00. It was noted that Mr. Ortiz, in his letter filed with the Board on September 19, 1983, indicated that he has recently purchased lots adjacent to the above referred to property. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bid of Mr. Ortiz in the amount of $575.00 was accepted and the matter referred to the City Attorney's Office for the drafting of the appropriate Purchase Agreement. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board of approval: CONTRACT: DEPARTMENT OF PUBLIC PARKS NEWMAN CENTER REHABILITATION The targeted goal or the Newman Center Rehabilitation Project is to repair the roof, recaulk the windows and tuck point bad joints. The total cost of this activity shall not exceed $5,000.00. ADDENDUM II KENNEDY PARK TENNIS COURT RESURFACING AND FENCING Addendum II provides further clarification of budget categories. The total cost of the Kennedy Park Tennis Court resurfacing and fencing activity shall not exceed $40,000.00. The total cost for the tennis court resurfacing aspect may not exceed $27,000.00 and the total cost of the fencing of the tennis court area may not exceed $13,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr.. Hill and carried, the above contract and addendum were approved and executed. 1 1 415 REGULAR MEETING OCTOBER 31, 1983 FILING OF ORDER - PUBLIC SERVICE COMMISSION (PERMISSION TO REGULATE SOUNDING OF TRAIN WHISTLES) Mr. Leszczynski advised that the Public Service Commission of Indiana on October 19, 1983, approved an order granting the City of South Bend permission to regulate by ordinance the sounding of train whistles, horns and bells at six (6) designated crossings within the City. The six (6) crossings in issue are within the City limits and are the crossings of Leer Street, Vernon Street, Twyckenham Drive, Caroline Street, Robinson Street and Ironwood Drive. The Order further stated that the City shall cause to be erected on each side of each crossing warning signs in compliance with the standards as adopted by the Indiana State Highway Commission stating "Trains Do Not Whistle". Mr. Hill advised that attempts will be made to alert the public of this change and to make them aware that motion sensors at the crossings are tripped when the train is one (1) block away from that particular crossing. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill.and carried, the Order of the PSC was filed and the Bureau of Traffic and Lighting and the City Clerk's Office will be advised of the January 1, 1984 implementation date. APPROVE CONTRACT EXTENSION - CONRAD ASSOCIATES EAST (REPAIRS TO CITY PARKING STRUCTURES NO. 1 & 2) Mr. Leszczynski presented to the Board a contract extension, in the form of a letter, with Conrad Associates East, 189 West Madison Street, Chicago, Illinois for professional services to repair and restore the above referred to parking structures. Mr. Leszczynski advised that Conrad Associates East is requesting an additional fee of $10,000.00 so that they can continue providing services.. until the completion of the repairs to both parking structures. When the original proposal was approved in July of 1981, it was anticipated that construction could start during early 1982 and all the construction work completed before the end of 1982. Because this time schedule was not possible, a considerable amount of time was spent for reasons which were not originally anticipated. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract extension in the amount of $10,000.00 was approved. FILING OF RESOLUTION OF INDIANA DEPARTMENT OF HIGHWAYS ESTABLISHING PREFERENTIALITY Mr. Leszczynski presented to the Board a Notice of Official Action of the Indiana Department of Highways indicating that preferentiality shall be established at the intersection of SR 23 (South Bend Avenue) and SR 23 (Eddy Street) and Corby Street in the City of South Bend, St. Joseph County, as follows: This intersection is signalized and in the event of need for a flashing operation of the signals, the signals shall flash Red to all approaches. All traffic on all approaches shall Stop before entering the intersection of SR 23 (South Bend Avenue), SR 23 (Eddy Street) and Corby Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Resolution was filed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - JANITORIAL SERVICES. POLICE DEPARTMENT In a letter to the Board, Police Chief Dan D. Thompson. requested permission to advertise for receipt of sealed bids for the above referred to service for the South Bend Police Department at 701 West Sample Street and the three substations located at 1716 South Michigan Street, 420 North Frances Street and 220 West Olive Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. 416 REGULAR MEETING OCTOBER 31, 1983 APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE FOR THE USE OF PUBLIC BUILDINGS FOR VOTING PURPOSES In a letter to the Board, Mr. C.J. Pajakowski, Chairman, St. Joseph County Democratic Central Committee requested permission to use the following public buildings for voting purposes on General Election Day, November 8, 1983: #2 Fire Station #3 Fire Station #5 Fire Station #6 Fire Station #7 Fire Station #9 Fire Station #10 Fire Station Potawatomi Greenhouse Pinhook Pavalion 110 E . Marion 1305 McKinley Ave. 2221 Prairie Ave. 4302 Western Ave. 1616 Portage Ave. 2520 Mishawaka Ave. 308 W. Ireland Road 2105 Mishawaka Ave. 2801 Riverside Dr. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried the above request was approved. PETITION FOR ONE-WAY PARKING ON EAST MINER STREET REFERRED Mr. Frank L. Bass, 1111 East Miner Street, South Bend, Indiana, presented to the Board a Petition signed by forty-seven (47) individuals requesting one-way parking on East Miner Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Petition was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE INTENDED USE HEARING OF REVENUE SHARING FUNDS - OFFICE AUTOMATION EQUIPMENT ($75,000.00) Chief Deputy Controller Sherrie L. Petz requested Board approval for an intended use hearing on the following proposed expenditure of revenue sharing funds: Office Automation Equipment $75,000.00 Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved and a date of November 14, 1983, was set for the public hearing on the intended use of the revenue sharing funds. APPROVE RECOMMENDATION TO DENY TAXI DRIVER'S LICENSES In a letter to the Board, Mr. Joseph E. Kernan, City Controller submitted his recommendation for denial of the taxi driver's license applications of the following two (2) applicants: Allen L. Colley 2715 West Ewing Mishawaka, Indiana Robert N. McCammon 914 Bellevue South Bend, Indiana The recommendation for denial is based on the Police Department's investigation and subsequent recommendation for denial because incomplete information was provided on the applications. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, Mr. Kernan's recommendation to deny the licenses was approved. Mr. Kernan abstained from voting. It was noted that the above referred to applicants will be notified of the denial and given the opportunity to request a public hearing on the matter. 1 1 417 REGULAR MEETING OCTOBER 31, 1983 APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recom- mended the Contractor's Bond of Roger Wright be released effective October 31, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Contractor's Bond was released APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Charles Milton Coleman, 4238 Hickory, Apt. 1 Chester L. Kaufman, 23700 Marquette, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A report from the Department of Code Enforcement indicating that a total of one -hundred fourteen (114) properties were cleaned from October 24, 1983 to October 28, 1983 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 21578 through Claim Docket No. 22028 and recom- mended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. PRIVILEGE OF THE FLOOR: COMMENTS REGARDING LIMOUSINE SERVICES ACTING AS TAXI CABS Mr. James Wensits, South Bend Tribune reporter, informed the Board that Mr. Bert Liss of the Yellow Cab Company had concerns about the action the Board took on October 17, 1983 in licensing limousine services to operate as taxi cabs. Mr. Wens.its asked if in looking back the Board expects the limousine services that were licensed to operate as a taxi cab service and maintain a 24-hour central office. Board Attorney Carolyn V. Pfotenhauer explained that the ordinance indicates that applicants must maintain a central place of business and keep the office open 24-hours a day for the purpose of receiving calls and dispatching cabs. The service must indicate to the caller how long it will be before the request can be met. Mr. Hill advised that if an applicant that currently holds a license cannot answer the call and does not comply with the requirements of the ordinance, action would be taken to remove the license. Mr. Hill further advised Mr. Wensits that if Mr. Liss has complaints regarding certain limousine services not complying with the requirements of the ordinance, the Board is ready to hear them. REGULAR MEETING ADJOURNMENT OCTOBER 31, 1933 There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:05 a.m. Q o n E. Leszczy ichard L. Hill Jo ep Kernan ATTEST: 4 C-w Sandra M. Parmer ee, Clerk 1