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HomeMy WebLinkAbout10/10/83 Board of Public Works Minutes• i a REGULAR MEETING OCTOBER 10, 1983 The regular meeting of the Board of Public Works was -convened at 9:35 a.m. on Monday, October 10, 1983, by President John E. Leszczynski, with Mr. Leszczynski and Mr..Joseph E. Kernan present. Board member Richard L. Hill was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr.. Leszczynski, seconded by Mr. Kernan and carried, the minutes of the October`3, 1983 regular meeting of the Board were approved. OPENING OF BIDS - MONROE PARK PHASE V (LOT IMPROVEMENTS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LA FREE EXCAVATING, INC. Bid was signed by Richard LaFree, 11252 W. 3rd Street President and Ann LaFree, Secretary, Osceola, Indiana 46561 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $33,133.00 RITSCHARD BROS., INC. Bid was signed by Donald Ritschard,. 1204 West Sample Street President and Carmelo Ritschard, South Bend, Indiana 46619 Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $24,269.00 GEYER CONSTRUCTION & DEVEOP. Bid was signed by William A. 67475 Kenilworth Road Geyer as Bidder, Non -Collusion Lakeville, Indiana Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $66,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - INLET RECONSTRUCTION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION Bid was signed by Gary L. Spraker, 25487 West State Road 2 President and Daniel H. Kaser, P.O. Box 3605 Secretary, Non -Collusion Affidavit South Bend, Indiana 46619 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $69,750.00 RIETH-RILEY CONSTRUCTION CO. Bid was signed by R.L. McCormick, P.O. Box 1775 Superintendent, Non -Collusion South Bend, Indiana 46634 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL MOUNT OF BID: $83,345.00 390 REGULAR MEETING OCTOBER 11, 1983 H. DE WULF MECHANICAL CONTR. Bid was signed by Henry DeWulf, 58600 Executive Drive President and Nancy Egierski, P.O. Box 986 Secretary, Non -Collusion Mishawaka, Indiana 46544 Affidavit was in.order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $152,800.00 LA FREE EXCAVATING, INC. Bid was signed by Richard LaFree, 11252 W. 3rd Street President and Ann LaFree, Secretary Osceola, Indiana 46561 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $68,330.00 L. WOLFF FARMS, INC. Bid was signed by William Eaton,. Box 3 President and Donna Eaton, Union Mills, Indiana Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $78,125.00 DYE PLUMBING & HEATING, INC. Bid was signed by Charles Prestin,. 3535 Monroe Street Vice -President and Rodney S. LaPorte, Indiana 46350 Grosser, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $59,750.00 HRP COMPANY, INC. Bid by Paul J. Fallon, was signed 1216-18 West Washington General Manager and Jacqueline South Bend, Indiana 46601 Slutsky, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $91,888.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and. carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. OPENING OF BIDS - PURCHASE OF FIVE (5) OR MORE USED VEHICLES This was the date set for receiving and opening of sealed bids for the purchase of five (5) or more used vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MUNICIPAL FLEET SALES, INC. Bid was signed by Kenneth Scheffler, 51 Sell Road Non -Collusion Affidavit was in Elk Grove, Illinois order and a Cashier's Check in the amount of $5,100.00 was submitted. 6 - 1982 Ford Fairmont Futura 4DR Sedans $5,996.00 ea. = $35,976.00 3 - AMC 1982 Concord (DL) 4DR Sedans $5,677.00 ea. = $17,031.00 1 - AMC 1982 Concord (DL) Station Wagon $5,827.00 ea. _ $ 5,827.00 TOTAL: $58,834.00 Trades are shown in actual LESS TRADES: $ 7,338.00 cash value terms. 51,496.00 391 REGULAR MEETING OCTOBER 10, 1983 1-1 All cars to meet required specifications All cars covered by 12 month/12,000 mile power train warranty. TRADES TO INCLUDE THE FOLLOWING: 3 1980 Ford Fairmont Sedans 4cy 1 Total Burnout. 3 1980 Ford Fairmont sedans 6 cy 1 1981 Chrysler 4Dr Sedan (Police) 1 1972 Pontiac LeMans (Police) 1 1975 Olds Delta 88 (Police) BASNEY FORD/HONDA Bid was signed by James A. Basney, P.O. Box 2499 President, Non -Collusion Affidavit South Bend, Indiana was in order and a 10% Bid Bond was submitted. 1 - 1983 Ford LTD 4 Dr Station Wagon $7,917.69 1 - 1983 Ford LTD 4 Dr Station Wagon $7,851.28 1 - 1983 Ford LTD 4 Dr Station Wagon $7,996.57 1 - 1983 Ford LTD 4 Dr Station Wagon $8,082.23 1 - 1983 Ford LTD 4 Dr Sedan $8,022192 1 - 1983 Ford LTD 4 Dr Station Wagon $8,087.60 1 - 1983 Ford LTD 4 Dr Sedan $8,022.95 1 - 1983 Ford LTD 4 Dr Station Wagon $8,022.92 1 - 1983 Ford LTD 4 Dr Sedan $8,162.00 1 - 1983 Ford LTD 4 Dr Sedan $8,143.15 The three trades are as follows: 1. 1975 Olds Delta Royal 2 door blue - Value $250.00 2. 1972 Pontiac Lemans 4 door tan - Value $150.00 3. 1981 Chrysler Lebarron 4 door silver - Value $1,000.00 We will take other trades on a "AS IS" basis since they were not all present at the time specified on the bid. Trade allowances may be deducted from vehicle amounts. JORDA14 FORD Bid was signed by Richard A.. 609 East Jefferson Johnson, Agent, Non -Collusion Mishawaka, Indiana 46544 Affidavit was in order and a 10% Bid Bond was submitted. 6 - 1983 Ford LTD 4Dr Sedans $7,500.00 ea. = $45,000.00 1 - 1983 Ford LTD 4Dr Station Wagon = $ 7,500.00 OPTIONAL: 4 - 1983 Ford LTD 4Dr Sedans $7,400.00 ea. = $29,600.00 Upon a motion made by.Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Police Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately ten (10) abandoned vehicles, all of which were valued at over One Hundred Dollars ($100.00) and all of which.have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 392 REGULAR MEETING OCTOBER 10. 1983 Hurwich Iron Co. Kowalski Used Auto Parts 1610 Circle Ave. 25950 Western Avenue Vehicle No. South Bend, IN South Bend, Indiana 1. $20.00 -- 2. 20.00 -- 3. 20.00 -- 4. 20.00 $67.00 5. 15.00 -- 6. 15.00 -- 7. 10.00 -- 8. 10.00 -- 9. 15.00 -- 10. 20.00 -- Mr. Leszczynski advised that Metal Resources Corporation, 3113 South Gertrude, South Bend, Indiana declined to bid at this time. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following bids were awarded: Kowalski Bros. - Vehicle No. 4 $67.00 Hurwich Iron - Vehicle No. 1 $20.00 2 20.00 3 20.00 5 15.00 6 15.00 7 10.00 8 10.00 9 15.00 10 20.00 TOTAL: $145.00 GRAND TOTAL: $212.00 OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 533 FELLOWS STREET This was the date set for receiving and opening of sealed bids for the sale of City -owned property at 533 Fellows Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was received: Steve Szucs $300.00 524 Columbia P.O. Box 1172 South Bend, Indiana Mr. Leszczynski advised that the above property was appraised at $380.00. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Mr. Szucs in the amount of $300.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE C014MUNITY DEVELOPMENT CONTRACT ADDENDUM The following Community Development contract addendum was presented to the Board for approval: SOUTHOLD NEIGHBORHOOD COMMERCIAL REVITALIZATION PROJECT A en um I prove es for a change to further c are y budget categories. The total cost of the Southold Neighborhood Commercial Revitalization Project under CD82-605 shall not exceed $13,500.00 of which $12,528.00 is designated for personnel costs and $972.00 is designated for non -personnel costs. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Community Development Contract Addendun was approved and executed. REGULAR MEETING OCTOBER 10, 1983 393 APPROVE CONTRACTOR AND HOMEOWNER AGREEMENT - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval the following Neighborhood Paint Up Program Agreement: CONTRACTOR AND HOMEOWNER AGREEMENT 1. Homeowner: Elvis McKinney Address: 747 North Huey Contract Price $490.00 Contractor Campbell Electric Company Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Agreement was approved and executed. ADOPTION OF RESOLUTION NO. 24-1983 - SALE OF CITY OWNED PROPERTY AT 1629 SOUTH WILLIAM Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following Resolution No. 24-1983 for the sale of City -owned property at 1629 South William Street was adopted: RESOLUTION NO. 24-1983 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend, are not necessary to the public use and are not set aside by state and city laws for public purposes; and WHEREAS, the Board of Public Works now wishes take the necessary action to make it possible for the Board, in the future to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned by the city contained in the following list is not necessary to the public use and is not set aside by state or city law for public purposes: Address Deed No. 1629 S. William 1040 Adopted this loth day of October, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk to 394 REGULAR MEETING OCTOBER 10, 1983 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS COMPUTER EQUIPMENT FOR THE CITY OF SOUTH BEND In a letter to the Board, Mr. Craig E. Hartzer, Administrative Assistant to the Mayor, requested that the Board authorize advertising for bids for computer equipment for the City of South Bend. Mr. Kernan advised that the bids to be received will be for an office automation system for five City Depart- ments with an estimated cost of $90,000.00 to $95,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was aprpoved and October 31, 1983 set as the date that sealed bids will be received and opened by the Board. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following three (3) handicapped parking permit applications were approved and referred to the Deputy Controller's Office for issuance of permits: Ben Turnock, 3003 Easton, Mish. Richard Piechoski, 905 E. Battell, Mish. Helen Dentino, 728 N. Studebaker, Mish. APPROVE RELEASE OF CONTRACTOR'S BONDS Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the following Contractor's Bonds be cancelled effective this date: 1. Jeffrey Fadden 2. John Lichnerowicz 3. Shamrock Exteriors Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above referred to Contractor's Bonds were released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating that a total of eighty-five (85) properties and alleys were cleaned from October 3, 1983 to October 7, 1983 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a list containing one hundred twenty-. seven (127) purchase orders and recommended approval for payment. Chief Deputy Controller Sherrie L. Petz, submitted Claim Docket No. 19896 through Claim Docket No. 20507 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:00 a.m.