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HomeMy WebLinkAbout10/03/83 Board of Public Works MinutesREGULAR MEETING OCTOBER 3, 1983 The regular meeting of the. Board of Public Works was convened at 9:33 a.m, on Monday, October 3, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a'motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the September 26, 1983, regular meeting of the Board were approved. APPROVE INTENDED USE OF REVENUE SHARING FUNDS $1,795,000.00 This was the date set for holding a public hearing on the proposed use of Revenue Sharing Funds in the total amount of $1,795,000.00 which will be used for the following: Haz-Mat Equipment $ 30,000.00 Island Park Repair 65,000.00 Parking Garages 100,000.00 1983 Police & Fire Pensions 1,600,000.00 The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News.which were found to be sufficient. In accordance with guidelines adopted for such use of Revenue Sharing Funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, PEAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's Office and the City Clerk's office along with minutes of the public hearing on this matter. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - CONSTRUCTION OF BASKETBALL COURT BEHIND EAST SECTOR POLICE SUBSTATION In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the bid of Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $12,782.50. Mr. Leszczynski advised that bids for this project were opened on August 29, 1983. Mr. Leszczynski further advised that in accordance with the award of this bid, a contract in said amount was being.submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded and the contract approved subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - CONCRETE PAVEMENT REPAIRS. VARIOUS LOCATIONS - 1983 In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the bid of The Robert Henry Corporation, 404 South Frances Street, P.O. Box 1407, South Bend, Indiana, in the amount of $73,607.50. Mr. Leszczynski advised that bids for this project were opened on September 26, 1983 and that the bid of The Robert Henry Corporation opened on that date indicated a total bid amount of 973,621.00 which was incorrect due to a computing error. The corrected total brought the new bid amount to $73,607.50. 1 1 a REGULAR MEETING OCTOBER 3, 1983. Mr. Leszczynski further advised that in accordance with the award of this bid, a contract in said amount was. being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid in the amount of $73,607.50 was awarded and the contract approved. Accordingly, the appropriate insurance, Performance Bond and Labor and Materials Payment Bond submitted by The Robert Henry'Corporation were filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION_ AFFIDAVIT - MONROE PARK PHASE IV PROJECT (CURB AND LANDSCAPING IMPROVEMENTS) - (GEYER CONSTRUCTION AND DEVELOPMENT,COMPANY) Mr. Leszczynski advised that Geyer Construction and Develop- ment Company has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $11,590..24 for a new contract sum including this Change Order in the amount of $34,050.74. Additionally submitted.was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CUSHING STREET IMPROVEMENT (NHS) PROJECT - (MC INTYRE AND JONES CONSTRUCTION COMPANY, INC.) Mr. Leszczynski advised that McIntyre and Jones Construction Company, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $12,336.61 for a new contract sum including this Change Order in the amount of $26,254.49. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRUCTION CONTRACT - SEEBIRT PLACE CONCRETE STREET RECONSTRUCTION' Mr. Leszczynski advised that in accordance with the bid awarded on September 26, 1983, to Geyer Construction and Development, 67475 Kenilworth Road, Lakeville, Indiana.in the amount of $24,210.00 for the above referred to project, a contract in said amount was being submitted for Board. approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE OFFICIAL ACTION - INDIANA DEPARTMENT OF HIGHWAYS - SR 23 (SOUTH BEND AVENUE) AND SR 23 (EDDY STREET) & CORBY In a memorandum to the Board, Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, stated that in conjunction with the Indiana Department of Highways, the Bureau of Traffic and Lighting recommends that the above referred to intersections during the emregency flash sequence, be all - red flash for all purposes. Presented to the Board for approval were three (3) copies of an Official Action from the IDOH recommending this action. Upon a motion made by. Mr. Leszczynski, seconded by Mr. Kernan and carried, the above recommendation was approved and the Official Action forms executed. i . r REGULAR MEETING OCTOBER 3, 1983 APPROVE CONTRACTOR AND HOMEOWNER AGREEMENTS - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval the following Neighborhood Paint -Up Program Agreements: CONTRACTOR AND HOMEOWNER AGREEMENTS 1. Homeowner: Viola Berndt Address: 1710 S. Swygart Contract Price: $500.00 Contractor: V.V. Engle Construction Company 2. Homeowner: Harley and Annie Vinson Address: 1135 W. Thomas Contract Price: $500.00 Contractor: Charles Brown Maintenance Co., Inc. 3. Homeowner: Louis Nemeth Address: 1701 S. Catalpa Contract Price: $420.00 Contractor: Aardvark Construction Company 4. Homeowner: Theodessa Earles Address: 812 Almond Court Contract Price: $500.00 Contractor:- V.V. Engle Construction Company 5. Homeowner: Larry and Carolyn Gooden Address: 1243 Campeau Contract Price: $496.60 Contractor: Jurtin's Construction Company Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreements were approved and executed. ADOPTION OF RESOLUTION NO. 23-1983 - WRITE-OFF OF UNCOLLECTIBLE AMBULANCE ACCOUNTS In a letter to the Board, Deputy Controller Sherrie L. Petz recommended the Board adopt Resolution No. 23-1983 which will write-off $19,495.62 of outstanding accounts receivable for ambulance services which are considered to be uncollectible. Assistant Fire Chief Richard Switalski advised the Board that after attempts by either the City Attorney's Office or the Midwest Collection Agency have failed, the accounts are deemed uncollectible and therefore to be written -off as uncollectible per the State Board of Accounts. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 23-1983 was adopted: RESOLUTION NO. 23-1983 WHEREAS, the City of South Bend through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Midwest Collection Agency and/or the Legal Department of the City have made every attempt to collect the aforementioned charges, and have not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and 385 REGULAR MEETING OCTOBER 3, 1983 WHEREAS, the City of South Bend by and through its Board of Public Works desires to write off the accounts listed on the attached documents; and NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the accounts listed on the attached documents totaling $19,495.62 be written off the accounts receivable of'the City'of South Bend as uncollectible. Dated this 3rd day of October., 1983. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/ Richard L. Hill s/ Joseph E. Kernan s/ John E. Leszczynski ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE 1984 EMPLOYEE HOLIDAY SCHEDULE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following employee holiday schedule for 1984 was approved, subject to the stipulation that employees of the Century Center be granted comparable vacation days when they are requried to work on regularly scheduled designated City holidays. When applicable, Century Center employees should conform with the following schedule: New Year's Day Washington's Birthday Good Friday Primary Election Memorial Day Independence Day Labor Day Election Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day Monday, January 2, 1984 Monday, February 20, 1984 Friday, Apri1'20, 1984 Tuesday, May 8, 1984 Monday, May 28, 1984 Wednesday, July 4, 1984 Monday, September 3, 1984 Tuesday, November 6, 1984 Monday, November 12, 1984 Thursday, November 22, 1984 Friday, November 23, 1984 Monday, December 24, 1984 Tuesday, December 25, 1984 APPROVE REQUEST TO USE TEMPORARY OFFICE TRAILER - RAY'S AUTO SALES, 2502 SOUTH MICHIGAN STREET Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Mr. Paul Roelke, Building Commissioner, have reviewed the request of Mr. Cecil R. Smith, 11171 McKinley Highway, Osceola, Indiana, submitted to the Board on September 26, 1983 regarding the use of a temporary trailer at the above address and recommend approval. Mr. Wadzinski stated that he had no objections subject to the approval of access to the lot. Mr. Roelke stated that the trailer must be put on temporary foundation approved by the Building Department. All sides of the trailer must be located 20' from the property line due to construction - of the trailer. Mr. Leszczynski.recommended that the Board adhere to its present policy of not allowing the use of a temporary trailer for longer than 6 months. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, based on the recommendations of the Building Commission and the Bureau of Traffic and Lighting and taking into considera- tion the Board policy, the above request to locate a trailer at 2502 South Michigan was approved for a period of six months. The matter of the actual move of the trailer will now be initiated by Mr. Smith through the Building Department. i REGULAR MEETING OCTOBER 3. 1983 REQUEST TO CONDUCT INTERSECTION. SOLICITATION - MISHAWAKA. EVENING EXCHANGE CLUB REFERRED In a letter to the Board, Mr. Alan Butt, Vice President of the Mishawaka Evening Exchange Club, 2626 Prescott Drive, Mishawaka, Indiana, requested permission to solicit funds/ donations at three South Bend locations on Saturday, October 22, 1983. The following three locations were proposed: 1. Marion & Michigan 2. Edison & Ironwood 3. Angela & Michigan Mr. Butt indicated that they plan to have approximately three members soliciting at each site from 10:00 a.m. to 1:00 p.m. The Mishawaka Evening Exchange Club is soliciting donations specifically earmarked for the Crime Stoppers Program and the Club has received.authorization from the Board of Directors of Crime Stoppers to use its name in their solicitations. All solicitors will be members of the Exchange Club. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above matter was referred to the Bureau of Traffic and Lighting, the Police Department Traffic Division and the City Attorney's Office for review and recommendation. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: ROSE'S By: Rose Marie Mitchell 1214 North Meade Street Stand to be located at: 322 W. Sample Dates: 10/1/83 to 12/31/83 Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement and the Bureau of Traffic and Lighting for the above application. Additionally provided with the applica- tion was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that a license application was received from Mr. Steven P. Romanski, 56798 Joseph Lane to operate Changing Hands Consignment Shop at 2630 Western Avenue for the purpose of selling clothing, appliances, furniture and mis- cellaneous items. He further advised that favorable reports have been received from the.Police Department, Fire Department, Department of Code Enforcement and the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE REQUEST TO SET PUBLIC HEARING ON CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY APPLICATIONS In a memorandum to the Board, Ms. Sherrie L. Petz, Deputy Controller, presented three applications for Certificates of Public Convenience and Necessity for businesses which fall under the definition of taxicabs. They are as follows: u REGULAR MEETING OCTOBER 3, 1983 387 1 1 1 1. United Limo, Inc. 10844 McKinley Osceola, Indiana 46561 2. Airport Limousine Service 3:801 Riverside Drive South Bend, Indiana 3. National Limousine Service, Inc. 2420 Prast Blvd. South Bend, Indiana She requested that.a public hearing date.of October 17, 1983 be set for a public hearing for consideration of these applications. This requirement is.per Section 4-61 of the South Bend Municipal Code. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved and a public hearing date of October 17, 1983 was set. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following five (5) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Phyllis Turner, 56368 Oak Rd., S.B. Henrietta Kotolinski, 211 Woodhill, S.B. Violet I. Wilson, 61460 Greentree, S.B. Nathan Brown (Carrie, mother), 19786 Hildebrand, S.B. Scott & Jill Lukaszewski, 15393 Kelly, Mish. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recom- mended that the Contractor's Bond of Edward Jerzak, Jr. be released effective October 3, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Contractor's Bond was released. FILING OF ENVIRONEMNTAL CLEAN-UP OF LOTS A list containing a total of One hundred seventy-seven (177) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicates a total of thirty-eight (38) outages for the period September 9, 1983 through September 23, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 19532 through Claim Docket No. 19895 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. • 0 REGULAR MEETING OCTOBER 3, 1983 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. n E. Leszczy s i Richard L. Hill o �• ., h E. Kernan ATTEST: ,4&", J. I�L Sandra M. Parmerlee, Clerk �J 1