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HomeMy WebLinkAbout09/26/83 Board of Public Works Minutes376 REGULAR MEETING SEPTEMBER 26. 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, September 26, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also presentwasAssistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the September 19, 1983, regular meeting of the Board were approved. OPENING OF BIDS - REPAIRS AND REMODELING FOR HOUSE/ POLICE SUBSTATION AT 420 NORTH FRANCIS STREET This was the date set for receiving and opening of sealed bids for the above.referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: VAN OVERBERGHE BUILDERS, INC. Bid was signed by Gerard Van 57440 Peggy Drive Overberghe, President and Hilary South Bend, Indiana 46619 Van Overberghe, Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID - INCLUDE ALTERNATES: ALTERNATE BID ONLY - DEDUCT: CASTEEL CONSTRUCTION CORP. 23086 West Ireland Road P.O. Box 628 South Bend, Indiana 46624 TOTAL AMOUNT OF BID: $68,000.00 $22,950.00 4,000.00 Bid was signed by R.V. Casteel, President and Walter Renwick, Secretary, lion -Collusion Affidavit was in order and a 5% Bid Bond was submitted. KASER-SPRAKER CONSTRUCTION, INC. Bid was signed by Gary L. Spraker, 25487 West State Road 2 President and Daniel H. Kaser, P.O. Box 3605 Secretary, Non -Collusion South Bend, Indiana 46619 Affidavit was in order and a 5% Bid Bond was submitted. BASE BID - INCLUDE ALTERNATES: $39,459.00 ALTERNATE BID ONLY - DEDUCT: 5,443.00 Proposal stated that the project will be completed within 60 calendar days after award of contract. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department and the Police Department for review and recommendation. OPENING OF BIDS - CONCRETE PAVEMENT REPAIRS, VARIOUS LOCATIONS - 1983 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, 1005 South Lafayette President, and Roberta Ziolkowski, P.O. Box 1006 Secretary, Non -Collusion Affidavit South Bend, Indiana 46624 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $78,674.20 REGULAR MEETING SEPTEMBER 26, 1983 3'7'7 LA FREE EXCAVATING, INC. Bid was signed by Richard LaFree, 11252 West Third President and Ann LaFree, Secretary, Osceola, Indiana 46561 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $84,373.00 RIETH-RILEY CONSTRUCTION CO. Bid was signed by R.L. McCormick, P.O. Box 1775 Superintendent, Non -Collusion South Bend, Indiana 46634 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $89,344.70 THE ROBERT HENRY CORPORATION Bid was _signed by Robert A. Henry 404 South Frances Street President and Stephen R. Henry, P.O. Box 1407 Secretary, Non -Collusion Affidavit South Bend, Indiana 46624 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $73,621.00 MC INTYRE & JONES CONSTR. CO. Bid was signed by Kenneth A. 2526 West 6th Street McIntyre, President and Dorothy Mishawaka, Indiana 46544 McIntyre, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $77,787.77 WALSH & KELLY, INC. Bid was signed by Thomas 0. Walsh, 24358.State Road 23 President and D. Joyce Glass, South Bend, Indiana 46614 Assistant Secretary, Non Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $98,766.35 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID - SEEBIRT PLACE CONCRETE STREET RECONSTRUCTION In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended the Board accept the bid of Geyer Construction and Development, 67475 Kenilworth Road, Lakeville, Indiana in the amount of $24,210.00 for the above referred to project. Mr. Leszczynski advised that bids for this project were opened at the Board meeting held on September'19, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and.Addendum were presented to the Board for approval: DEPARTMENT OF PUBLIC PARKS NORTHEAST BASKETBALL COURT CONSTRUCTION The targeted goal for the Northeast Basketball Court Construction Activity is to construct one basketball court. The total cost of this activity shall not exceed $15,000.00. 378 REGULAR MEETING SEPTEMBER 26, 1983 ADDENDUM I KENNEDY PARK TENNIS COURT RESURFACING AND FENCING This Addendum allows for a change in the Allowable Costs category and the Program Budget.The total cost of the Kennedy Park Tennis Court Resurfacing and Fencing Activity under CD83-402.3 shall.not exceed $45,000.00. The total cost of the tennis court resurfacing aspect may not exceed $30,000.00. The total cost of the fencing of the tennis court area may not exceed $15,000.00. Upon a motion made by 11r. Leszczynski, seconded by Mr. Kernan and carried, the above Com�cunity Development Contract and. Addendum were approved and executed. APPROVE CONTRACTOR AND H01-HEOWNER AGREE14ENTS - BUREAU .,OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval the following.Neighborhood Paint Up Program Agreements: CONTRACTOR AND HOMEOWNER AGREEMENTS 1. Homeowner: Dovie Steele Address: 541 North Cleveland Contract Price: $210.00 Contractor: Aardvark Construction Company 2. Homeowner: Louella Nicholson Address: 934 North St. Peter Contract Price: $435.00 Contractor: Campbell Electric Company Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above agreements were approved and executed. REQUEST USE OF TEMPORARY OFFICE TRAILER.- RAY'S AUTO SALES REFERRED In a letter to the Board, Mr. Cecil R. Smith, 11171 McKinley' Highway, Osceola, Indiana, indicated that he is preparing to lease the property located at 2502 South Michigan Street for the purpose of operating Ray's Auto Sales, a used car lot. He further indicated that the lease will be for a period of one (1) year and he is requesting permission to.locate a modular constructed building on this property for the term of his lease. Submitted with the letter were pictures of the trailer. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request to use a temporary office trailer at the above address was referred to the Building Department and the Bureau .of Traffic and Lighting for review and recommendation. The matter of the actual move of the trailer from its ,present location to the above address will be addressed after a favorable recommendation is received from the above departments regarding the location of the trailer and approved by the Board. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforcement, requested permission to advertise for the sale of approximately ten (10) abandoned vehicles, all of which are valued at over One Hundred Dollars ($100.00) and all of which were being stored at Hurwich Impoundment Lot,_1610 Circle Avenue. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski,,seconded by Mr. Kernan and carried, the request was approved and a date of October 10, 1983 was established for the receiving of.. sealed bids. Fj 373 REGULAR MEETING SEPTEMBER 26. 1983 APPROVE REQUEST OF NUCLEAR WEAPONS.FREEZE CAMPAIGN OF ST. JOSEPH COUNTY TO CONDUCT WALKATHON OCTOBER 1, 1983 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request of Mr. John Monczunski received by the Board on. August 29, 1983,' was approved subject to a favorable recommendation being received by the Bureau of Traffic and Lighting and the filing of the appropriate Certificate of Insurance. APPROVE REQUEST OF WOMEN'S INTERNATIONAL LEAGUE FOR PEACE AND FREEDOM TO CONDUCT RALLY RE: PERSHING II AND CRUISE MISSILES ON RIVER BEND PLAZA - OCTOBER 24, 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager Bureau of. Traffic and Lighting, and Ms. Mikki Dobski, City Events Coordinator, have reviewed the request of Ms. Rolanda L. Hughes presented to the Board on September 19, 1983 and recommended approval. Upon a motion made by Mr.' Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST OF ST. JOSEPH MEDICAL CENTER TO CONDUCT SPORTSMED 10K ROADRACE - OCTOBER 2, 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of.Mr. Mark J. Neff, Director, Sports Medicine/ Health Awareness, St. Joseph's Medical Center, presented to the Board on September 19, 1983 and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. It was noted that the appropriate $1,000,000.00 Certificate of Insurance naming the City as an additional insured has been provided and is on file. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following five (5) traffic control devices were approved: INSTALL STOP SIGN - On Windingwood at Sylvan Glen. (Uncontrolled "T" Intersection). Requested by: Bureau of Traffic & Lighting. INSTALL STOP SIGN - On Devonshire & Windingwood. (Uncontrolled "T" Intersection). Requested by: Bureau of Traffic & Lighting. INSTALL STOP -,SIGN - On 35th at Chevy Chase. (Uncontrolled "T" Intersection).. Requested by: Bureau of Traffic & Lighting. INSTALL STOP SIGN - ON Windingwood at Bercliff. (Uncontrolled "T" Intersection). Requested by: Bureau of Traffic & Lighting. REVISE TO 30 MINUTE PARKING 6AM-6PM, EXCEPT SUNDAY - 1326-1328_S. Michigan. (To improve and provide curb space turnover). Requested by: 1326-1328 S. Michigan. 380 REGULAR MEETING SEPTEMBER 26, 1983 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following four (4) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Donald L. Robinson, 20875 Louise Lane, S.B Nora J. Hill, 1410 N. Olive, S.B. Dorothy Maternowski, 743 S. Walnut, S.B. Glenn Lesniak, 104 Dixieway N., Roseland FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing one hundred eighteen (118) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted two lists containing one -hundred three (103) purchase orders and recommended approval.of payment. Chief Deputy Controller Sherrie L. Petz, submitted Claim Docket No. 18876 through Claim Docket No. 19631 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above reports were filed and the claims approved. PRIVILEGE OF THE FLOOR:. REQUEST FOR RESPONSE TO LETTER SUBMITTED TO BOARD MEMBERS CONCERNING STUDEBAKER COLLECTION Mr. Ronald P. Radecki, 123 South St. Peter Street, addressed members of the Board and asked if a response had been prepared to his letter of September 19, 1983 to the Board of Public Works regarding the Studebaker Collection. It was noted that Mr. Radecki's letter to the Board was received after the regular Board meeting held on Monday, September 19, 1983 but copies were distributed to Board members. In his letter, Mr. Radecki asks ten (10) questions of the Board concerning the involvement of the Board of Public Works with the Studebaker Collection and Studebaker, Inc. Mr. Kernan responded to Mr. Radecki by stating that the Board did receive his letter of September 19, 1983 but that he has not had time to put together a response but will do so and will get back to Mr. Radecki within the next couple of weeks. Mr. Radecki stated that by that time some of the questions raised will be moot and that he was hoping to get a response to his questions today. Mr. Kernan again stated that the Board does not have anything at this time but assured Mr. Radecki that he would get a written response to his letter. Mr. Hill reiterated that the Board's response to Mr. Radecki's questions would be in the form of a written response. 1 REGULAR MEETING SEPTMEBER 26, 1983 381 " ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:50 a.m. 1 r QfqXn E. Leszcz n ichard L. Hill Jotalfh E. Kernan ATTEST: an ra M. Parmer ee, Clerk 1