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HomeMy WebLinkAbout09/12/83 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 12, 1983.. 7 1 The regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, September 12, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a Title Sheet for the Concrete Pavement Repairs 1983 (various locations) Project and Change Order No. 1 (final) and Project Completion Affidavit for the South Bend Sanitary Sewer Project were added to the agenda. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the September 6, 1983, regular meeting of the Board were approved. OPENING OF BIDS - DOWNTOWN PARKING LOT REPAIRS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri'-County News which were found to be sufficient. The following bid was opened and publicly read: RIETH-RILEY CONSTRUCTION CO. Bid was signed by R.L. McCormick, P.O. Box 1775 Superintendent, Non -Collusion South Bend, Indiana 46634 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $96,201.48 Mr. Leszczynski advised that the Engineer's Estimate on this project was $102,000.00. Upon a motion made by Mr. Leszczynski,. seconded by Mr. Kernan and carried, the above bid was referred to the Engineering Department for review and recommendation. OPENING OF BIDS - SOUTH HAWTHORNE ST. SANITARY SEWER PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HASKINS, INC. Bid was signed by Mark Haskins, 64704 U.S. 31 South Vice -President, Non -Collusion Lakeville, IN 46536 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $126,956.00 LA FREE EXCAVATING, INC. Bid was signed by Richard LaFree, 11252 West Third Street President and Ann LaFree, Secretary, Osceola, IN 46561 Non -Collusion Affidavit was in. order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $96,139.65 H. DE WULF MECHANICAL CONTR. Bid was signed by Henry DeWulf, 58600 Executive Drive President and Nancy Egierski, Mishawaka, IN 46544 Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $82,365.00 REGULAR MEETING SEPTEMBER 12, 1983 MID CITY EXCAVATING CORP. Bid was signed by D. Jack Davis, 3123 E. Michigan Blvd. Vice -President and Beth Vicki Michigan City, IN 46360 Stanage, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $101,309.40 RIETH-RILEY CONSTRUCTION CO. Bid was signed by R.L. McCormick, P.O. Box 1775 Superintendent, Non -Collusion South Bend, IN 46634 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $92,088.25- Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Depart- ment for°review and recommendation OPENING OF ':BIDS MIAMIJIRELAND.R TENTIOT�T BASIN REPAIRS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: LA FREE EXCAVATING, INC. Bid was signed by Richard 11252 West 3rd Street LaFree, President and Ann Osceola, IN 46561 LaFree, Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $57,272.50 H. DE WULF MECHANICAL CONTRACTOR Bid was signed by Henry DeWulf, 58600 Executive Drive President and Nancy Egierski; P.O. Box 986 Secretary, Non -Collusion Mishawaka, IN 46544 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $69,950.00 L. WOLFF FARMS, INC. Bid was signed by William 2017 W. 1000 S. Eaton, President and Donna Union Mills, IN 46382 Eaton, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BITS: $42,513.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. OPENING OF BIDS - CREST MANOR RETENTION POND REPAIRS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri County News which were found to be sufficient. The following bids were opened and publicly read: 361 REGULAR MEETING L. WOLFF FARMS, INC. 2017 W. 1000 S. Union Mills, IN 46382 TOTAL AMOUNT OF BID: SEPTEMBER 12, 1983 -Bid was signed by William Eaton, .President and Donna Eaton, Secretary, Non -Collusion Affidavit was in order and.a 5% Bid Bond was submitted. $23,800.00 H. DE WULF MECHANICAL CONTR. Bid was signed by Henry DeWulf, 58600 Executive Drive President and Nancy Egierski, P.O. Box 986 Secretary, Non -Collusion Affidavit Mishawaka, IN 46544 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: LA FREE EXCAVATING, 11252 W. 3rd Street Osceola, IN 46561. TOTAL AMOUNT OF BID: ECK CONSTRUCTION 4320 Cottage Avenue Mishawaka, IN 46544 $27,340.00 INC. Bid was signed by Richard LaFree, President and Ann LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. $24,340.00 Bid was signed by David R. Eck, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $21,100.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID - SAND AND SLAG -SAND -.STREET DEPARTMENT In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, recommended the Board accept the bid of Levy Co., Inc., P.O. Box 540, Portage, Indiana 46368, in the amount of $11,60 per ton for Calcium Chloride Slag Sand. Mr. Leszczynski advised that bids for these items were opened at the Board meeting held on September 6, 1983.. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was awarded. APPROVE AGREEMENT FOR EASEMENT - GOODWILL INDUSTRIES OF MICHIANA, INC. Mr. Leszczynski advised that Mr. J. Larry Neff, President of Goodwill Industries of Michiana, Inc., 1805 Western Avenue, P.O. Box 3128, South Bend, Indiana, requested an easement along their property at the southeast corner of Francis and Howard Streets. Mr. Neff indicated that Goodwill Industries is the owner of the property and is leasing part of the property to Aldi, Inc. for a grocery store. The easement is needed to facilitate the unloading of their trucks. The easement requested will allow Goodwill to encroach into the right-of-way so that A loading dock can be constructed. Mr. Leszczynski presented to the Board at this time an. Agreement for Easement granting Goodwill . Industries a twelve (12) foot easement. The easement is to encompass a loading dock and service drive which will encroach into the public right-of-way of Frances Street. The easement will be in effect so long as the existing structure to which the loading dock is attached remains on Lots 113 and 114 of Sorin's 2nd Addition to the City of South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreement of Easement was approved and executed 362 REGULAR MEETING SEPTEMBER 12, 1983 APPROVE EASEMENT AND RIGHT-OF-WAY - EDWARD ROSE OF INDIANA Mr. Leszczynski presented an Easement secured from Edward Rose of Indiana, an Indiana Limited Partnership, signed by Edward Ravitz, Agent. The _thirty-four (34') foot easement and right- of-way will allow the City, at some future time, to widen Ironwood Drive between Ireland and Ridgedale. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to easement was accepted and approved. APPROVE CONTRACTOR, HOMEOWNER AND LANDLORD AGREEMENTS BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval the following Neighborhood Paint -Up Program Agreements: CONTRACTOR & HOMEOWNER AGREEMENTS FOR: 1. Homeowner: Ada E. Jones Address: 1015 East Miner Contract Price: $135.00 Contractor: Charles Brown Maintenance LANDLORD AGREEMENT FOR: 2. Landlord: Alfred L. Winters Address: 506 N. Birdsell Upon a:motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreements were approved and executed. APPROVE REQUEST TO ERECT TEMPORARY (6 MONTH) MOBILE BAKERY OUTLET Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Mr. Paul L. Roelke, Building Commissioner, have reviewed the request of.Dr. Robert R. Allen, submitted to the Board on August 29, 1983 regarding the placement of a temporary (6 month) mobile bakery outlet on South Miami Street and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved. Dr. Allen will be instructed to secure the necessary temporary building permit from the Building Department. REQUEST USE OF TEMPORARY OFFICE TRAILER - WHITEFORD NATIONALEASE, INC. (REFERRED) In a letter to the Board, Mr. Dick Scharf, Administrative Manager, Whiteford Nationalease, Inc., 2020 West Sample Street, P.O. Box 76, South Bend, Indiana 46624, requested use of a temporary office trailer at 1900 West Western Avenue. Mr. Scharf indicated that Whiteford needs to move the temporary office trailer to the Western Avenue address and is additionally requesting permission for the move. He stated that the trailer is approximately 24'x44'. The letter further stated that Whiteford wishes to locate this trailer behind the old A&P building and use it as a temporary office or file storage area until their new building is completed. The projected date of completion is December 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request to use a temporary office trailer at 1900 West Western Avenue was referred to the Building Department and the Bureau of Traffic and Lighting for review and recommendation. The matter of the actual move of the trailer will be addressed after a favorable recommendation is received from the above departments regarding the location of the trailer, and approved by the Board. 363 REGULAR MEETING SEPTEMBER 12, 1983 ADOPTIONOFRESOLUTION NO. 21-1983 - SALE OF CITY -OWNED PROPERTY AT 533 FELLOWS STREET Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 21-1983 for the purchase of the city -owned property at 533 Fellows Street was adopted: RESOLUTION NO. 21-1983 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inven- tory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of zeal property and it finds that certain of the parcels of real estate now owned by the City of South Bend, are not necessary to the public use and are not set aside by state and city laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future to sell said parcels of. real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned by the City contained in the following lust is not necessary to the public use and is not set aside by state or city laws for public purposes: Address Deed No. 533 Fellows St. #983 Adopted this 12th day of September, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 22-1983 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND DEDICATING A PORTION OF BOLAND DRIVE AS A PUBLIC RIGHT-OF-WAY Upon a motion made by -`Mr. Leszczvnski, seconded by Mr. Hill, and carried, the following resolution was adopted and executed: RESOLUTION NO. 22-1983 WHEREAS:; the City of South Bend is the owner of a certain portion of real estate within the City of South Bend,. which real-estate .is hereinafter described; and WHEREAS, said real estate comprises `a portion of a city street known as Boland Drive; and 364 REGULAR MEETING SEPTEMBER 12, 1983 WHEREAS, said portion of real estate has not been formally dedicated as a public right-of-way. BE IT FURTHER RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the real estate described as Part of the Southeast- Quarter (2) of the Northeast Quarter (,) of Section Twenty- eight (28), Township Thirty-eight (38) North, Range Two (2) East, described as commencing at the Northeastcornerof the Southeast Quarter (,) of said Section Twenty-eight (28); thence North 002'2" West along the East line of said Section, Sixty-five (65) feet to the true place of beginning; thence South 89058'56" West parallel to the North line of said South- east Quarter (,), a distance of Six Hundred Sixty (660) feet; thence North 002'2" West a distance of Eighty (80) feet; thence North 89058'56" East a distance of Six Hundred Sixty (660) feet to the East line of said section; thence South 002'2" East along said East line a distance of Eighty (80) feet to the true place of beginning. Subject to legal highways. commonly known as Boland Drive is hereby dedicated as a public right-of-way. BOARD OF FUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan DATE: September 12, 1983 ATTEST: s/ Sandra M. Parmerlee, Clerk. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTH BEND AVENUE SANITARY SEWER PROJECT (LA FREE EXCAVATING, INC.) Mr. Leszczynski advised that LaFree Excavating, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by`$10,959.70 for a new contract sum including this Change Order in the amount of $61,416.45. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Comple- tion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE TITLE SHEET - CONCRETE PAVEMENT REPARIS 1983 (VARIOUS LOCATIONS) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being submitted at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheet was approved and signed. 1 365 REGULAR MEETING SEPTEMBER 12, 1983 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski,.seconded by Mr. Hill and carried, the following four.(4) traffic control devices were approved: INSTALL 2 HR. PARKING 6AM - 6PM EXCEPT SAT. & SUN. - 130W. Park Lane (to control curb space turnover for doctor's office). Requested by: Dr. Farner, M.D. INSTALL STOP SIGN On Sunset Place at Sheridan. (Uncontrolled "T" intersection). Requested by: Bureau of Traffic & Lighting. INSTALL STOP SIGN - On Sunset at Gladstone. (Uncontrolled "T" intersection). Requested by: Bureau of Traffic and Lighting. INSTALL STOP SIGN -'On Bonfield at Villageway. (Uncontrolled "T" intersection). Requested by: Bureau of Traffic and Lighting. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey of the Engineering Department recommended the Contractor's Bond of Don Birk d/b/a_Birk Contracting be approved effective September 12, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing sixty-five (65) Lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above report was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following six (6) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Vera C. Yeager, 129 Franklin Pl., S.B. James W. Kloote, 61520 Brightwood, S.B. Margaret E. Kaley, 54391 Fairview, S.B. Anderson Hildebrand, 65800 Maple, Lakeville Jason Young (Susan,. mother), 1656 Burnham, Mish. Geraldine F. Moncman, 522 W. Colfax, Apt. 3A, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificate of Insurance was filed: E.L. Zimmerman Co., Inc. & Donald W. Zimmerman P.O. Box 728 Mishawaka, Indiana 46544 38-6 REGULAR MEETING SEPTEMBER 12, 1983 FILING OF HUMANE SOCIETY REPORT - AUGUST The Humane Society monthly report for August indicated the following animals handled for the City of South Bend: Dogs handled: 289 Cats handled: 224 Other animals handled: 103 TOTAL: 616 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating eighty-two (82) purchase orders and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz, submitted Claim Docket No. 18009 through.Claim Docket No. 18582 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. Q Jo E. Leszczyngkiy chard L. Hill 6 J s E. Kernan ATTEST: 1 Sandra M. Parmerlee, Clerk 1