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HomeMy WebLinkAbout09/06/83 Board of Public Works Minutes35.4 REGULAR MEETING SEPTEMBER 6, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, September 6, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Title Sheet for the Repairs and Remodeling for House/Police Substation at 420 North Frances Street was added to the agenda. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the August 29, 1983, regular meeting of the Board were approved. OPENING OF BIDS - SAND AND SLAG SAND- STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bid was opened and publicly read: THE LEVY COMPANY, INC. Bid was signed by R.D. Marrese, P.O. Box 540 Vice -President Sales/Mktg., Non - Portage, Indiana 46368 Collusion Affidavit was in order and a 10% Bid Bond was submitted. Up to 10,000 tons Calcium Chloride Slag Sand Mixture $11.60/ton Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was referred to Mr. Sean Watt, Director, Division of Transportation, for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles, ten (10) of which were valued at over -One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. 1610 Circle Ave. Vehicle No. South Bend, IN 1. $26.00 2. 27.00 3. 21.25 4. 23.35 5. 26.00 6. 23.75 7. 28.00 8. 24.50 9. 28.00 10. 30.00 11. 30.00 12. 30.00 Kowalski Bros. 25950 Western South Bend. IN $45.00 45.00 40.00 Steve &Gene's 3109 S.\6ertrude South Bend, IN $20.75 15.75 10.75 15.75 15.75 15.75 15.75 30.75 15.75 15.75 15.75 25.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following bids were awarded: 1 �l t ;a; REGULAR MEETING SEPTEMBER 6. 1983 1 1 Hurwich Iron - Vehicle No Kowalski Bros. - Vehicle No 1 $26.00 2 27.00 3 21.25 4 23.35 5 26.00 6 23.75 7 28.00 9 28.00 12 30.00 TOTAL: $232.50 8 $45.00 10 45.00 12 40.00 TOTAL: $130.00_ GRAND TOTAL: $362.50 OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 505 E. MILTON This was the date.set for receiving and opening of sealed bids for the sale of the City -owned property at 505 E. Milton. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was ,received: Mr. James R. Seago $20.00 (currently buying house at 509 E. Milton) Mr. Leszczynski advised that the above property was appraised at $325.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the.Clerk was instructed to make a counter-offer of $100.00 to Mr. Sego for the property, It was noted that the City has incurred the costs for the appraisal and for the legal advertising of the Notice of Sale of this property. AWARD BID - BUREAU OF HOUSING PAINT PROGRAMS In a letter to the Board, Ms. Janet Holston, Director, Bureau of Housing, recommended the Board award the bid of C.E. Lee Company, Inc., 215 South Main Street, South Bend, Indiana, in. the amount of $151.06 which was the total price bid for one unit each of a total of eighteen (18) items including:paint and related materials. In her letter, Ms. Holston indicated that the price spread between bidders was extremely close. An examination of the most frequently used products in the Paint Program showed that again prices were comparable between bids. C.E. Lee however, bid a locally produced paint, Fuller O'Brien.. The letter further stated that in light of the above, and because the City of South Bend is required by federal regula tion'to take affirmative steps directed at increasing the utilization of low income residents and project area businesses in federally funded programs (Section 3), the Bureau recommends that the bid award be made to C.E. Lee Company. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above recommendation was accepted and the bid awarded.to the C.E. Lee Company, Inc. APPROVE CONSTRUCTION CONTRACT - GUARD RAIL CONSTRUCTION PROJECT - CITY CEMETERY (HOOSIER FENCE COMPANY, INC.) Mr. Leszczynski advised that in accordance with the bid awarded on August 15, 1983, to Hoosier Fence Company, Inc., P.O. Box 68106, Indianapolis, Indiana 46268, in the amount of $12,263.56 for the above referred to project, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were filed. REGULAR MEETING SEPTEMBER 6, 1983 APPROVE COMMUNITY DEVELOPMENT CONTRACT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Community. Development contract was approved: HANSEL NEIGHBORHOOD SERVICE CENTER, INC, HANSEL CENTER CARRIAGE HOUSE REHABILITATION The targeted goal for.the Hansel Center Carriage House Rehabilitation Project is to conduct physical improve- ments to the interior and exterior of the building. These physical improvements will bring the building up to code as well as enhance its exterior facade. The total cost of the Hansel Center Carriage House Rehabilitation. Project shall not exceed $25,000.00. APPROVE CONTRACTOR AND HOMEOWNER AGREEMENTS - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval four (4) Neighborhood Paint -Up Program Agreements for the Rehabilitation of Real Property between the Board of Public Works and Homeowner(s) and Neighborhood Paint -Up Program Agreements for the Repair of Real Property between the Board of Public Works and Contractor. The Agreements submitted are as follows: 1. Homeowner: Dorothy Keefer Address: 726 West Calvert Contract Price: $490.00 Contractor: Campbell Electric Company 2. Homeowner: Lois Staggers Address: 630 East Haney Contract Price: $500.00 Contractor: V.V. Engle Construction 3. Homeowner: Florence Odvnski Address: 1329 W. Dunham Contract Price: .$79.00 Contractor: Bockaj Construction Company 4. Homeowner: Address: Contract Price: Contractor: Sophie Laskowski 1224 West Grace $494.00. E.W. Stillson Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreements were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - REPAIRS AND REMODELING FOR HOUSE/POLICE SUBSTATION AT 420 NORTH FRANCES STREET In a letter to the Board, Mr. John E. Leszczynski, Director,. Public Works, indicated that the Department of Engineering has prepared plans and specifications for the upgrading of the Police. sub -station located at 420 North Frances. He is request- ing, therefore, permission to advertise to receive bids on this project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE TITLE SHEET - REPAIRS AND REMODELING FOR HOUSE/ POLICE SUBSTATION AT 420 NORTH FRANCES STREET Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheet was approved and signed. 1 C, 1 REGULAR MEETING SEPTEMBER 6, 1983 APPROVE QUIT -CLAIM DEED.- GRAND TRUNK WESTERN RAILROAD COMPANY. Mr. Leszczynski presented to -the Board a Quit -Claim Deed from the Grand Trunk Western Railroad Company, a Michigan and Indiana Corporation, whose address is 131 West Lafayette Boulevard, Detroit, Michigan, to the City of South Bend. Mr. Leszczynski advised that.this deed conveys a triangular portion of property next to the ethanol pro- duction facility that is needed for the construction of.a retention basin. He stated that the parcel contains 19.6 acres of property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Deed was accepted and approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY - ASHLAND AVENUE (SEPTEMBER 11, 1983) Mr. George Ladewski, Bureau of Traffic and Lighting, has reviewed the block party request from Ms. Peg Luecke submitted to the Board on August 29, 1983 and recommends approval.. Approval is subject to the maintenance of a ten foot (10') clear and unobstructed lane for emergency purposes. It was noted that the petitioner is responsible for the closing and opening of the street and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following seven (7) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Michael L. Wirt, Sr., 1319 E. Fox, S.B. Mildred E. Westfall, 840 N. Main, S.B. Helen M. Fett, 311 W. Catalpa, Mish. Leo L. Heddens, 5503 University Park, Apt..B, Mish. Alex Dick, 2438 Arrowhead #27, S,B. Shirley G. Grayson -Pope, 1001 N. Meade, S,B. Minnie Hatcher,. 1046 N. Huey, S.B. APPROVE EXCAVATION BONDS Mr. Ray S. Andrysiak, P.E., Engineering Department, recom- mended the Excavation Bonds of Robert L. Geans d/b/a Robert L. Geans Concrete Contractor, effective September 6, 1983 and Rudy Hammon, effective retroactive to August 25, 1983 be approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Excavation Bonds were approved. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recom- mended the Contractor's Bond of Williams be approved effective Warren A. September &/or Maria V. 6, 1983. Upon a motion made by Mr': Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recom- mended the Contractor's Bond for William Dobslaw be released effective September 6, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. REGULAR MEETING SEPTEMBER 6, 1983 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing seventy-two (72) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by.Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of twenty- nine (29) outages for the period August 4, 1983 through August 26, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following.Certificates of Insurance were filed: 1. Edward J. White, Inc. (Paul J. White) 1011 South Michigan Street South Bend, Indiana 46618 2. Standard Mechanical Contractor, Inc. 701 South Main Street South Bend, Indiana 46618 3. Fenner Roofing and Sheet Metal, Inc. P.O. Box 115 Sodus, MI 49126 4. Alton Reese DBA Reese & Sons, General Contractor 3624 Evesham South Bend, Indiana 46614 APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating thirty-one (31) purchase orders and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz, submitted Claim Docket No. 17561 through Claim Docket No. 18008 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. w a n E. Leszczn§lei ichard L.-Bill a Jo E. ernan ATTEST: Sandra M. Parmerlee, Cler 1