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HomeMy WebLinkAbout08/29/83 Board of Public Works Minutes349 REGULAR MEETING AUGUST 29, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 29, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the August 22, 1983, regular meeting of the Board were approved. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request to conduct a walk-a-thon on October 1, 1983 was added to the agenda. ANNOUNCEMENT OF NEXT MEETING DATE OF BOARD OF PUBLIC WORKS Mr. Leszczynski advised that due to the Labor Day holiday, the next regular meeting of the Board of Public Works would be held on Tuesday, September 6, 1983 at 9:30 a.m. OPENING OF BIDS - CONSTRUCTION OF BASKETBALL COURT BEHIND EAST SECTOR POLICE SUBSTATION This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO. Bid was signed by R. L. McCormick, P.O. Box 1775 Supt., Non -Collusion Affidavit South Bend, Indiana 46634 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $12,901.10 WALSH & KELLY, INC. Bid was signed by Thomas 0. 24358 State Road 23 Walsh, President and Assistant South Bend, Indiana 46614 Secretary D. Joyce Glass, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $12,782.50 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. REJECT BID FOR NON-COMPLIANCE - MANHOLE RESTORATION PROJECT (T. GEORGE PODELL & COMPANY) Mr. Leszczynski advised that the bid of T. George Podell and Company submitted on.August 22, 1983 for the above referred to project did not contain sufficient surety. At that time, T. George Podell was granted twenty-four (24) hours in which to provide the appropriate surety since adequate surety was not provided. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of T. George Podell and Company was rejected for non-compliance. 350 REGULAR MEETING AUGUST 29, 1983 REJECT BID FOR FATAL DEFECT - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAMS (MAUT? PAINT COMPANY) Mr. Leszczynski advised that the bid of the Mautz Paint Company submitted.on August 22, 1983 for the above referred to project was not. signed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid submitted was rejected because of this fatal defect. AWARD BID - MANHOLE RESTORATION PROJECT In a letter to the Board, Mr. David A. Wells, P.E., Manager, Bureau of Design and Administration, recommended the Board award the low bid of Pressure Concrete Construction Company, 315 South Court Street, Florence, AL 35630, in the amount of $31,134.00.. Mr. Leszczynski advised that bids for this project were opened at the Board meeting held on August 22, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was awarded. APPROVE CONTRACTOR AND HOMEOWNER AGREEMENTS - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing-, presented to the Board for approval three (3) Neighborhood Paint -Up Program Agreements for the Rehabilitation of Real Property between the Board of Public Works and Homeowner(s) and Neighborhood Paint - Up Program Agreements for the Repair of Real Property between the Board of Public Works and Contractor. The Agreements submitted are as follows: 1. Homeowner: Address. Contract Price Contractor: 2. Homeowner: Address: Contract Price: Contractor: Aquilla Barnes 607 East Howard Street $375.00 Charles Brown Maintenance Co. Joe and Delores Howard 503 North Allen $475.00 V.V. Engle Construction 3. Homeowner: Priscilla Dill Address: 714 West Washington Contract Price: $500.00 Contractor: V.V. Engle Construction Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreements were approved and executed. APPROVE ENTRANCE CANOPY - JOHNELL'S LOFT RESTAURANT Mr. Leszczynski advised that City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, is requesting permission to erect an entrance canopy at the Johnell's Loft Restaurant, 112 West Colfax, South Bend, Indiana. The request has been reviewed by the Building Department and the Bureau of Traffic and Lighting and favorable recommendations have been forwarded to the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved subject to the filing of a $1,000,000.00 Certificate of Insurance naming the City of South Bend as an additional insured. Additionally required is a permit from the Building Department for the erection of this canopy. REQUEST TO ERECT TEMPORARY MOBILE BAKERY OUTLET REFERRED Mr. Leszczynski advised that in a letter to the Board, Mr. Robert R. Allen has requested approval of a six months permit for a mobile retail bakery outlet to be used as a retail test unit. The unit is 40' x 14' in dimension and it is aesthetically designed for the proposed location which is in front of 4611-4615 South Miami Street, a considerable distance from both.Arby's and the laundromat located on Miami Street. The unit is self- contained and would have water connection readily available to it. 1 351 REGULAR MEETING AUGUST 1983. This location of the unit would not interfere with any current traffic pattern and would have its own accessible paved parking area for customers and employees. It would be a quick service retail bakery sales unit that would not build up a backlog of traffic. No curb cuts would be necessary or required. The project would readily add another desirable and proven retail operation for our convenience and economy in South Bend Dainty Maid Bakery would be the sponsor of this project. Upon a motion made by Mr. Leszczynski, seconded'by Mr. Kernan and carried, the above request was referred to the Bureau of Traffic and Lighting and the .Building Department for review and recommendation. REQUEST OF NUCLEAR WEAPONS FREEZE CAMPAIGN.OF-ST. JOSEPH. COUNTY TO CONDUCT WALKATHON - OCTOBER 1, 1983 REFERRED In a letter to the Board, Mr. John Monczunski, on behalf of the Nuclear.Weapons Freeze Campaign of St. Joseph County, 1302 North Lafayette Boulevard, South Bend, Indiana, requested permission to conduct a 10 kilometer (6.2.mile) walk on Saturday, October 1,.1983 beginning at 10:00 a.m. The proposed route to be utilized is as follows: Begin at Howard Park (Jefferson and Hill); west on Jefferson to Wayne; west on Wayne .to Lafayette; south on Lafayette to Riverside Drive; west and north on Riverside to Angela; Angela to Notre Dame Avenue; south on Notre Dame to Peashway; west on Peashway to Leeper; south on Leeper to Howard; east on Howard to Niles; south on Niles to Colfax; east.on Colfax to Notre Dame Avenue; south on Notre Dame to Jefferson; west on Jefferson to finish line at Howard Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT BLOCK PARTY - ASHLAND AVENUE- (SEPTEMBER 11, 1983) REFERRED In a letter to the Board, Ms. Peg Luecke, 754 Leland Avenue, South Bend, Indiana, on behalf of the residents of the immediate neighborhood, requested to close off Ashland Avenue between Rex Street and Leland Avenue on Sunday, September 11, 1983 from 3:00 p.m. to 9:00 p.m. for a block party- Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE REQUEST TO CONDUCT BLOCK PARTY SOUTH BENDIX (SEPTEMBER 5, 1983) In a letter to the Board, Ms. Pat Blount, 618 South Bendix. Drive, South Bend, Indiana, requested permission to conduct a block party on Monday, September 5, 1983 from 11:00 a.m. to 9:00 p.m. She requested that Bendix Drive be closed from Ford Street to Huron Street. Because of the date of the block party, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved subject to the Clerk receiving a favorable recommendation from the Bureau of Traffic and Lighting for this request. 352 REGULAR MEETING AUGUST 29, 1983 APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that Mr_. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the following block party requests and recommends approval subject to the maintenance of a clear and unobstructed lane for emergency purposes. It was noted that the petitioner is responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following block parties were approved: 1. Sunnymede Street between Eddy and Sunnyside September 4, 1983, Rain Date: September 5, 1983 12:00 noon to 9:00 p.m. Petitioner: Margie Baumer, 1212 Sunnymede Street 2. 600 Block Studebaker September 5, 1983 1:00 p.m. to 6:00 p.m. Petitioner,: Thomas Lue, 643 LaPorte. DENY REQUEST OF GRASS ROOTS ORGANIZATION TO CLOSE PORTION OF WASHINGTON STREET (SEPTEMBER 4, 1933) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the Grass Roots Organization submitted to the Board on August 22, 1983 and recommends denial of the request. Mr. Wadzinski stated that he'has reviewed the request to close streets in the vicinity of the LaSalle Park in connection with the affair to be held at LaSalle Park on September 4, 1983. He stated that based upon the lack of accessability-to multi -family housing on Falcon Street, the singular access to the major parking area for the park off Washington and the safety aspects of a "play street" it is the recommendation of the Bureau that the request to close Falcon and Washington Streets be denied. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above recommendation was approved and the request denied. DENY REQUEST OF NEAR NORTHWEST NEIGHBORHOOD TO CONDUCT RUN IN CONJUNCTION WITH NEIGHBORHOOD FESTIVAL SEPTE14BER 10. 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the Near Northwest Neighborhood submitted to the Board on August 1, 1983 and recommends denial of the request. Mr. Wadzinski recommends denial based on the size of the route submitted and the utilization of state highways for the run. Mr.-Wadzinski suggested that the group utilize Riverside Drive from Pinhook Park or the perimeters of Muessel Grove Park (off street) or the perimeter of Leeper Park (off street/no street crossings) or the Keller Park perimeter (off street). Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above recommendation was approved and the request denied. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following three (3) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Lloyd A.F. Hillring, 1317 Alpine, S.B. Barbara J. Cassler, 607 Cottage Grove, S.B. Violet Head, 2006 Ontario #52, Niles, Mich. 1 353. 1 1 REGULAR MEETING AUGUST 29, 1983 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing one hundred nineteen (119) lots ordered cleaned by the Director of the Department of Code Enforce- ment, was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CONTRACTOR'S BOND Mr. Ray`S. Andrysiak, P.E.,. Engineering Department, recommended the Contractor's Bond for General Contractors, Inc. be approved, effective August 29, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S.'Andrysiak, P.E., Engineering Department, recommended the Contractor's Bond.of Alfred Bolden be released effective August 29, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr.. Hill and carried, the above Contractor's Bond was released. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following two (2) traffic control devices were approved: INSTALL NO PARKING THIS SIDE - East side at Rosemary Lane from Edison North to Charles St. (No homes on East side. Narrow street, former county road. Village Terre Apartments exit onto Rosemary). Requested by: Resident. INSTALL NO PARKING - Both sides of Riverside Drive from Angela to a point approximately 200' North of Railroad (N.P.L. Lock Joint Tube). (1. Unimproved No shoulder; 2. Advance at RR Crossing; 3. Advance/ Exit To/From signalized intersection; 4. Truck dock maneuvering area; 5. Commercial/Industrial Drives; 6. Horizontal and Vertical curve). APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating seventy-seven (77) purchase orders and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz, submitted Claim Docket No. 17175 through Claim Docket No. 17560 and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:50 a.m.