HomeMy WebLinkAbout08/22/83 Board of Public Works Minutes3 4 1.
REGULAR MEETING
AUGUST'22, 1983
The regular,meeting of the Board of Public Works was convened
at 9:35 a.m. on Monday, August.22, 1983, by President John
E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill
and Mr. Joseph E. Kernan present. Also present was Chief
Deputy City Attorney Thomas Bodnar.
MINUTES OF PREVIOUS MEETING APPROVED
Upon a motion made by Mr. Hill, seconded by Mr. Kernan and
carried, the minutes of the August 15, 1983, regular meeting
of the Board were approved.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, Contractor and Homeowner Agreements for the
Bureau of ,Housing Neighborhood Paint -Up Program and Fees for
Storage and Towing of Abandoned Vehicles were added to the
agenda.
PUBLIC HEARING AND RECOMMENDATION- ALLEY VACATION
1ST N/S ALLEY W. OF EDDY STREET FROM NAPOLEON BLVD.
SO. TO THE 1ST E/W ALLEY SO. OF NAPOLEON BLVD. ''
Mr. Leszczynski advised that this was the date set for the
Board's public hearing on the proposed vacation of the lst
north/south alley west of Eddy Street running South from,
Napoleon Blvd. 212 feet plus or minus -to that portion of
north/south alley vacated by Resolution No. 2476, all being
in Sorin's 2nd Addition to the town of Lowell in South Bend,
Indiana. This public hearing is being held in order for the
Board to submit a recommendation totheCommon Council con-
cerning the Petition filed by Mr. J. Robert Wegs, 1024 East
Napoleon and Mrs. Jean T. Oesterle of 1127 North Eddy Street,
South Bend, Indiana. It was noted that affected property
owners within 200 feet of the proposed alley vacation had
been duly notified of the Board's public hearing date.
There being no one present wishing to speak for or against
the proposed vacation, upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the public hearing on this
matter was closed.
Mr. Leszczynski advised that comments on this proposed vacation
have been received from the Engineering Department, Community
Development and the Area Plan Commission. Based on those
comments, upon a motion made by Mr. Leszczynski, seconded by
Mr. Hill and carried, the Clerk was instructed to forward a
favorable recommendation to the Common Council for vacation
of the above mentioned alley, subject to any and all utility
easements.
OPENING OF BIDS MANHOLE RESTORATION PROJECT _(SOUTH MAIN ST'.
This was the.date set for receiving and opening of sealed bids
for the above referred to project. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The
following bids were opened and publicly read;
T. GEORGE PODELL AND CO. Bid was signed by T. George
1400 South Main Street Podell, President,. Non -Collusion
South Bend, Indiana Affidavit was in order and a
Cashiers Check in the amount of
$3,000.00 was submitted
TOTAL AMOUNT OF BID: $35)810.00
342
REGULAR MEETING
AUGUST 22, 1983
GENERAL GUNITE & CONSTRUCTION CO. Bid. was signed by E. L. Culver,
4442 Chisholm Road President, and.Ruth Cronwell,
P.O. Box 2730 Secretary,_Non-Collusion
Florence, AL 35630 Affidavit was in order and a
Cashier's Check in the amount
of $1,700.00 was submitted.
TOTAL AMOUNT OF BID: $33,570.00
PRESSURE CONCRETE CONSTRUCTION
315 South Court Street
Florence, AL 35630
TOTAL AMOUNT OF BID: $31,134.00
Chief Deputy City Attorney Thomas
bid submitted by T. George Podell
Check in the amount of $3,000.00
the bid submitted.
Bid was signed by Charles L.
Rogers, Vice -President and
Delores McKelvey, Assistant.
Secretary,.Ncn_'Collusion
Affidavit was in order and a
Cashier's Check in the amount
of $1,556.70 was submitted.
Bodnar advised the Board that the
and Company contained a Cashier's
which is not adequate surety for
Mr. Hill stated that it has been the past policy of the Board that
in instances where some surety has been provided, to allow an
additional period of time for the bidder to provide the adequate
amount of surety for the bid submitted.
Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried,
T. George Podell and Company was given twenty-four (24) hours in
which to provide a new Cashier's Check in the amount of $4,290.50,
which is 5% of the total bid submitted.
A representative of T. George Podell and Company was present in
the audience and addressed the Board. He inquired of the Board
whether or not T. George Podell and Company need provide the
adequate surety in light of the fact that they appear to be the
high bidder in this project. Mr. Kernan advised that if they
wished their bid to be considered, the appropriate bid bond.or
Certified Check in the amount of 5% must be submitted within the
twenty-four (24) hour time limit approved by the Board.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above bids were referred to the Engineering Depart-
ment for review and recommendation.
OPENING OF BIDS - PAINT AND TECHNICAL ASSISTANCE AS TO THE
TYPE OF PAINT TO BE USED ON DWELLING HOUSES RECEIVING ASSISTANCE
UNDER THE BUREAU OF HOUSING PAINT PROGRAMS
This was the date set for receiving and opening of sealed bids
for the above referred to project. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The follow-
ing bids were opened and publicly read:
M.A.B. PAINTS, INC. Bid was signed by Roger L.
1427 North Ironwood Snyder, District Representative,.
South Bend, Indiana 46635 Non -Collusion Affidavit was in
order and a Bid Bond in the
amount of $2,500.00 was submitted.
TOTAL AMOUNT OF BID: $144.13
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343
REGULAR MEETING
AUGUST 22, 1983
THE SHERWIN WILLIAMS CO.
Bid was signed by Wilbur Hansen,
2632 South Michigan
Manager, Non -Collusion Affidavit
South Bend, Indiana 46614
was in order and a Bid Bond in
the amount of $2,500.00 was
submitted.
TOTAL AMOUNT OF BID: $155.65
C.E. LEE COMPANY, INC.
Bid was signed by William J. Lee,
215 South Main Street
Vice -President, Robert J. Urban,
South_ Bend, Indiana 46601
Sales Representative and Robert R.
Lee, President. Non -Collusion
Affidavit ,was in order and a Bid
Bond in the amount of $2,500.00 was
submitted.
TOTAL AMOUNT OF BID: $151.06
MAUTZ PAINT COMPANY
Bid was not signed. Non -Collusion
1201 South Main Street
Affidavit was in order and a Bid
South Bend, Indiana 46618
Bond in the amount of $1,500.00
was submitted.
TOTAL AMOUNT. OF BID: $134.64
SCM GLIDDEN-DURKEE CORP.
Bidwassigned by William Stumpf,
524 South Michigan Street
Salesman, Non -Collusion Affidavit
South Bend, Indiana 46601
was in order and a Cashier's Check
in the amount of $2,500.00 was
submitted.
TOTAL AMOUNT OF BID: $147.98
It was noted that the totalprice bid was for one unit each of
a total of eighteen (18) items including paint and related
materials.
Chief Deputy City Attorney Thomas Bodnar advised that the bid
of Mautz Paint Company contained a Bid Bond in the amount of
$1,500.00 which is not adequate surety for the bid submitted.
Upon a motion made by Mr. Hill, seconded by Mr. Kernan and
carried, Mautz Paint Company was given twenty-four (24) hours
to provide the adequate surety in the amount of $2,500.00.
Upon.a motion made by Mr. Leszczynski, seconded by Mr. Kernan
and carried, the above.bids were referred to the Bureau of.
Housing for review and recommendation.
APPROVE CONTRACTS - CAR WASHES FOR CITY VEHICLES
Mr. Leszczynski advised that, in accordance with the bids
awarded on August 8, 1983, for car washes for city vehicles,
contracts with Don's Gas and Car Center, 1836 South Michigan
Street, South Bend, Indiana, and Hi -Speed Auto Wash, 609
East LaSalle, South Bend, Indiana, were being submitted at
this time for Board approval. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above
contracts were approved and executed.
APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM
The following Community Development contract and addendum
were presented to the Board for approval:
CONTRACT:
HOUSING AUTHORITY OF THE CITY OF SOUTH BEND, INDIANA
REHABILITATION OF PUBLIC HOUSING'UNITS
The targeted goal for the Rehabilitation of Public Housing Units
is to provide short-term jobs (42 weeks) for four (4) unemployed
people and to rehabilitate forty-two (42) vacant public housing
units.
The total cost of this activity shall not exceed $90,000.00
344
REGULAR MEETING AUGUST 22, 1983
ADDENDUM:
NEIGHBORHOOD YOUTH INVOLVEMENT PROGRAM
Addendum I provides for a change in the program budget indicating
that the total cost of this activity shall not _exceed $8,782.00.
Additionally, Appendix II has been replaced with a new Appendix II.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above contract and addendum were approved.
APPROVE WARRANTY DEED AND MORTGAGE RELEASE -
CARL A. & MARGARET R. BILINSKI
Mr. Leszczynski presented to the Board a Warranty Deed from Carl
A. and Margaret R. Bilinski transferring property to the Civil
City of South Bend. This.parcel of property is needed in order
to build the passing blisters alongside State Road 23. These
improvements are necessary due to the construction of the ethanol
plant. Also presented to the Board was a Partial Release of
Mortgage from Sobieski Federal Savings releasing two mortgages
which the Bilinski's had on the property. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Hill and carried, the above
Warranty Deed and Mortgage Release were accepted and approved.
APPROVE CHANGE ORDER #1 AND CHANGE ORDER #2 - SIGNALIZATION
OF SEVEN INTERSECTIONS (INDIANA DEPARTMENT OF HIGHWAYS)
Mr. Leszczynski advised that Change Order #1 in a decreased
contract amount of $22,250.00 was being presented by the
Contractor, Trans Tech Electric, Inc. on the above referred
to project. Additionally submitted was Change Order #2, also
referred to as an Extra Work Agreement, in the amount of
$22,800.00. He further advised that the change orders covered
a variety of items needed and cause an increase of $550.00 in
the contract.amount...Upon a.motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the above Change Orders
were approved.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS -
SALE OF ABANDONED VEHICLES
Ms. Katherine Barnard, Director of the Department of Code Enforce-
ment, requested permission to advertise for the sale of approx-
imately twelve (12) abandoned vehicles, ten (10) of which are
valued at over One Hundred Dollars ($100.00) and all of which
were being stored at Hurwich Impoundment Lot, 1610 Circle.
Avenue. It was noted that all vehicles have been stored more
than the required thirty (30) days,.identification.checks had
been run for auto theft, and the owners and lienholders
notified.. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Hill and carried, the request was approved and a date of
September 6, 1983, was established for the receipt of sealed
bids.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS -
CONCRETE PAVEMENT REPAIRS VARIOUS LOCATIONS 1983
In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau
of Public Construction, requested permission to advertise for
receipt of bids for the "Concrete Pavement Repairs Various
Locations 1983" Project. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the above request was approved.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS -
DOWPdTOWN PARKING LOT IMPROVEMENTS
In a letter to the Board, Mr. John E. Leszczynski, Director, Public
Works, requested permission to advertise for receipt of bids for
the above referred to project. Mr. Leszczynski advised that plans
and specifications are being prepared to improve several lots in
the downtown area. He further indicated that this work is being
handled by the Public Works Department for the Department of
Redevelopment. Upon a motion made by Per. Leszczynski, seconded
by Mr. Hill and carried, the above request was approved.
345
REGULAR. MEETING
AUGUST 22, 1983
APPROVE REQUEST TO USE FIRE STATIONS FOR "VOTER
REGISTRATION DAY" SEPTEMBER 13, 1-9-8-3-
In a letter to the Board, Mr. Paul Falduto, on behalf of
Casey Pajakowski, Democratic Party Chairman and Jack Ellis,
Republican Party Chairman, requested that the following
Fire Stations be used for the purpose of voter registration
on "Voter Registration Day", Tuesday, September 13, 1983,
from noon until 8:00 p.m.
1. Fire Station #3 1805_McKinely
2. Fire Station #5 2221 Prairie Ave.
3. Fire Station #6 4302 W. Western Ave.
4 Fire Station #7 1616 Portage Ave.
5. Fire Station #9 2520 Mishawaka Ave.
6. Fire Station #10 308 W. Ireland
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the above request was approved,.
REQUEST OF GRASS ROOTS ORGANIZATION TO CLOSE PORTION
OF WASHINGTON STREET (SEPTEMBER 4, '1983')' REFERRED
In a letter to the Board, Mr. Alfred Fultz, Chairman, Grass
Roots Organization, c/o 1.039 Talbot Street, South Bend,
Indiana, stated that the Grass Roots Organization will be
conducting.its first annual Senior Citizens Day, Voter
Registration and Peoples Concert on Sunday, September 4,
1983 from 10:00 a.m, to 8:00 p.m. to be held at LaSalle Park.
Mr. Fultz requested permission to block off Washington Street
from Dundee to Falcon, with all south traffic exiting to
Falcon.and Falcon to Linden. He indicated that this request
is being made in order to facilitate crowd control and for
the safety of the neighborhood. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Kernan and carried, the above
request was referred to the Bureau of Traffic and Lighting
and Police Department Traffic Division for review and
recommendation.
REQUEST TO CONDUCT BLOCK PARTY - SUNNYMMEDE
(SEPTEMBER 4, 1983) REFERRED
In a letter to the Board, Ms. Margie Baumer, 1212 Sunnymede
Street, South Bend, Indiana, requested approval to have
Sunnymede between Eddy and Sunnyside Street closed off for
a block party to be held on Sunday, September 4, 1983 from
12:00 noon to 9:00 p.m. with a rain date of .Monday, September
5, 1983. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Hill and carried, the above request was referred to the
Bureau of Traffic and Lighting for review and recommendation.
APPROVE BLOCK PARTY REOUESTS
Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager,
Bureau of Traffic and Lighting, has reviewed the following
block party requests and recommends approval subject to the
maintenance of a clear and unobstructed lane for emergency
purposes. It was noted that the petitioner is responsible
for the closing and opening of the streets and alleys with
barricades to be provided by the Bureau of Traffic and
Lighting. It was additionally noted that these requests
were presented to the Board on August 15, 1983, for
consideration. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the following block
party requests were approved:
346
REGULAR MEETING AUGUST 22, 1983
1. 4700 Block.of Williamburg Court
September 5, 1983
11:30 a.m. to 7:30.p.m.
Petitioner: Richard Thomas, Community
Chairman, 309 Boston Drive
2. 90O Block of North Adams Street from
Lincolnway West to California Street
September 3, 1983
12:00 noon to 8:00 p.m.
Petitioner: C. Jerry Wroblewski„ 906 N. Adams
APPROVE REQUEST TO CONDUCT STREET SERVICES
Mr. Leszczynski advised'that Mr. Ralph J. Wadzinski, Manager,
Bureau of Traffic and Lighting, has reviewed the request of
Ms. Dora Lottie, 2024 Pershing Street, South Bend, Indiana,
presented to the Board on August 15, 1983, and recommends
approval based on the sidewalk not being totally blocked.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the above request was approved.
APPROVE FEES FOR STORAGE AND TOWING OF ABANDONED VEHICLES
Ms. Katherine Barnard, Director, Department of Code Enforcement,
advised the Board that it has been two years since the fees
charged for the storage and towing of abandoned vehicles have
been reviewed. She is therefore recommending the following
increase in fees for the storage and towing of abandoned vehicles:
NEW.PROPOSED FEES:
$2/day/vehicle for storage
$55/vehicle for regular towing
$60/vehicle for rollover towing
She stated that pursuant to Municipal Code, Chapter 20, Article
3, Section 20-29-g, the Board of Public Works has the authority
to review fees and establish fees which.are reasonably necessary
for towing and storing abandoned vehicles. She stated that the
owner of the abandoned vehicle will then be charged the fee for
the towing and storage of the vehicle. For the Board's informa-
tion, she provided the current fees which are being charged and
which were established in October of 1981. They are as follows:
FEES ESTABLISHED IN 1981:
$2/day/vehicle for storage
$25/vehicle for towing a vehicle
$30/vehicle for piggybacking a vehicle
She additionally stated that the cost of towing and storing
the vehicles has increased during the last two (2) years and
the Junk Vehicle Fund is running in a deficit. Currently the.
Department of Code Enforcement has a contract with Hurwich Iron
Company for the storage and towing of abandoned vehicles. The
cost of the storage is $440.00 for 1983 and $25.00 per vehicle
for the regular towing of a vehicle and $30.00 per vehicle for
rollover towing. In addition, the inspector's time, office
staff time and supplies which totals approximately $30/vehicle
needs to be included in the cost of towing abandoned vehicles.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the recommendation of Ms. Barnard to increase
fees for storage and towing of abandoned vehicles as listed
above was approved.
347
REGULAR MEETING AUGUST 22, IM3
APPROVE CONTRACTOR AND HOMEOWNER.AGREEMENTS —BUREAU OF
HOUSING NEIGHBORHOOD PAINT -UP PROGRAM - 420' N.' CUSHING (NWS)
Ms. Janet S. Holston, Director, Bureau of Housing, presented
to the Board for approval a Neighborhood Paint -Up Program
Agreement for the Rehabilitation of Real Property between
the Board of Public Works and Homeowner(s) and a Neighborhood
Paint -:Up Program Agreement for the Repair of Real Property,
between the Board of Public Works and Contractors The
Agreement with the Homeowner is with Ms. Wanda Kies for
the house located at 420 North Cushing Street, South Bend,
Indiana. The Agreement with Contractor is with Charles
Brown Maintenance Co., Inc. and is in the amount of $500.00.
Upon a motion made by Mr. Leszczynski.,:seconded by Mr. Hill
and carried, the above Agreements were approved and executed.
APPROVE HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the following six (6) handicapped parking permits
were approved and referred to the Deputy Controller's Office
for issuance:
Helen Zack, 335 Ostemo, S.B.
Frances Tucker, 11955 Wagner, Mish.
Frances L. Gann, 14233 Dragoon,. Mish.
Leo Golubski, 56066 Quince, S.B.
Sister M. Edward Toth, 731 W. Calvert, S.B.
Wimmer W. Resler, 416 N. Main, S.B.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the following four (4) traffic control devices
were approved:
INSTALL STOP SIGN - On Cape Cod Lane at Georgian Dr.
INSTALL STOP SIGN - On Cape Cod Lane at Colonial Lane.
INSTALL STOP SIGN - On Colonial Lane at Provincial.
INSTALL STOP SIGN - On Gladstone at Bonfield.
(These were all Uncontrolled "T" Intersections).
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS
A list containing a total of one hundred three (103) lots.
ordered cleaned by the Director of the Department of Code
Enforcement, was submitted. It was noted that the property
owners had been advised to clean-up the lots and had failed
to do so. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the report was filed.
APPROVE RELEASE OF CONTRACTOR'S BONDS
Mr. Ray S. Andrysiak, P.E., Engineering Department, recom-
mended the Board release the Contractor's Bonds of Gerald
G. Pierce, 618 South Jackson Street, South Bend, Indiana,
effective August 22, 1983, and that of Pokagon Corporation,
Inc., effective August 22, 1983. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above
Contractor's Bonds were released.
APPROVAL OF CLAIMS
Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA
Consortium, submitted a report indicating fifty-two (52)
purchase orders and recommended approval of payment. Chief
Deputy Controller Sherrie L. Petz, submitted Claim Docket
No. 16545 to Claims Docket No. 17174 and recommended approval.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the above reports were filed and the claims
approved.
348
REGULAR MEETING
ADJOURNMENT
AUGUST 22, 1983
There being no further business to come before the Board, upon
a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the meeting was adjourned at 10:07 a.m.
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o Ano'^P. Lbszcz3/ndk:F
Vichard L. Hill
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JkteW E. Kernan
ATTEST:
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