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HomeMy WebLinkAbout08/15/83 Board of Public Works Minutes335 REGULAR MEETING AUGUST 15. 1983 The regular meeting of,the Board of Public Works was convened at 9:35 a.m., on Monday, August 15, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn-V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes ofthe August 8, 1983, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS.- SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed. bids for the sale of approximately thirteen (13) abandoned vehicles, eleven (11) of which were valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in'the South Bend Tribune and the Tri-County News which were found to be sufficient. The Board was advised by the Department of Code Enforcement that vehicles number two and number seven were to be deleted from the list of vehicles being offered for sale. The following bids were opened and publicly read: Steve & Gene's Hurwich Iron Al Kowalski 3109 S. Gertrude 1610 Circle 25950 St..Rd. 2 Vehicle No. South Bend, IN South Bend, IN South Bend, IN 1. $17.75 $ 5.00 -- 3. 22.75 8.00 -- 4. 26.75 5.00 -- 5. 11.75 5.00 -- 6. 17.75 5.00 -- 8. 22.75 10.00 -- 9. 22.75 8.00 -- 10. 15.75 8.00 -- 11. 15.75 10.00 -- 12. 10.75 8.00 $ 35.00 13. 15.75 10.00 163.00 Mr. Leszczynski advised that Metal Resources Corporation indicated that they were declining to bid at this time. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following bids were awarded: Steve.& Gene's - Vehicle No. 1 $17.75 3 22.75 4 26.75 5 11.75 6 17.75 8 22.75 9 22.75 10 15.75 11 15.75 Al Kowalski - Vehicle No. 12 $ 35.00 13 163.00 AWARD BID - DE-ICING MATERIALS FOR STREET DEPARTMENT In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, recommended that the bids of Domtar Industries, Inc. 4825 North Scott Street, Schiller Park, Illinois for rock salt at twenty-one dollars and thirty-six 336 REGULAR MEETING AUGUST 15, 1983 cents ($21.36) per ton and Pierceton Equipment Company, Inc. P.O. Box 233, Laketon, Indiana for liquid _calcium chloride at thirty-one cents ($0.31) per gallon be accepted. He further. recommended that the Board reject the single bid received from Pierceton for calcium chloride treated sand as being too high. Further, he requested that the Board readvertise and receive bids for the calcium chloride treated sand and calcium chloride slag sand. Mr. Leszczynski advised that bids for the above referred to items were opened by the Board on August 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations were accepted and.the bids awarded. AWARD,BID - STORM DRAINAGE WORK NEAR ANGELA & HILLCREST STREETS In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the low bid of Geyer Construction and Development, 67475 Kenilworth Road, Lakeville, Indiana in the amount of $16,379.00. Mr. Leszczynski advised that bids for this project were opened at the Board meeting held on August 8, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was awarded. AWARD BID - GUARD RAIL CONSTRUCTION PROJECT - CITY CEMETERY In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the low bid of Hoosier Fence Company, Inc., P.O. Box 68106, Indianapolis, Indiana in the amount of $12,263.56. Mr. Leszczynski advised that bids for this project were opened at the Board meeting held on August 8, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded. APPROVE APPOINTMENT OF BUILDING COMMISSIONER Ms. Katherine Barnard, Director, Department of Code Enforcement, recommended the Board appoint Mr.. Paul Roelke as acting Build- ing Commissioner for the City of South Bend effective immediately to fill the vacancy created by the resignation of Mr. James Markle. Ms. Barnard advised the Board that Mr. Roelke has been an employee of the City since 1974 and is well qualified to fill the position. Copies of Mr. Roelke's resume were provided to the Board. It was noted that according to the Municipal Code of the City of South Bend, it is the responsibility of the Board of Public Works to appoint the Building Commissioner. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above recommendation was accepted and the appointment of Mr. Paul Roelke approved. ADOPTION OF RESOLUTION NO. 20-1983 - SALE OF CITY - OWNED PROPERTY AT 505 E. MILTON Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 20-1983 for the purchase of the city -owned property at 505 East Milton Street was adopted: RESOLUTION NO. 20-1983 WHEREAS, the Board of.Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend, are not necessary to the public use and are not set aside by state and city laws for public purposes; and 337 REGULAR MEETING AUGUST 15, 1983 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned. by the City contained in the following list is not necessary -to the public use and is not set aside by state or City law for public purposes: Address Deed No. 505 E. Milton 1173 Adopted this 15th day of August, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 1034 WEST NAPIER: Mr. Leszczynski advised that, in accordance with the bid awarded on July 18, 1983, for the purchase of the city - owned lot at 1034 West Napier, in the amount of $75.00, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE WARRANTY DEED - MILO DEAN HUTCHINS Mr. Leszczynski presented to the Board a Warranty Deed which was received from Milo Dean Hutchins to the City of South Bend. He advised that the deed transfers property to the City which is needed for the passing blisters which are being built adjacent to State Road #23. These improve- ments are necessary due to the construction of the ethanol plant. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Warranty Deed was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - MIAMI/IRELAND RETENTIONBASIN REPAIRS In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested permission to advertise for receipt of bids for. Miami/Ireland Retention Basin Repairs. Mr. Leszczynski advised that the repairs will include cleaning and regrading. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. , APPROVE REQUEST TO ADVERTISE FOR RECEIPT_OF BIDS - RECONSTRUCTION OF SOUTH HAWTHORNE STREET' SANITARY SEWER In a letter to the Board, Mr. David A. Wells, P.E., Manager, Bureau of Design and Administration, requested permission to advertise for the reconstruction of the South Hawthorne Street sanitary sewer. Mr. Leszczynski advised that the Bureau of Sewers has had problems in the area and the sewer 33S REGULAR MEETING AUGUST 15. 1983 needs to be rebuilt. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE TITLE SHEETS Mr. Leszczynski advised that Title Sheets for the following projects were being presented at this time for execution.: 1. MIAMI/IRELAND RETENTION BASIN REPAIRS 2. CONSTRUCTION OF BASKETBALL COURT BEHIND EAST SECTOR POLICE SUBSTATION 3. RECONSTRUCTION OF S. HAWTHORNE STREET SANITARY SEWER Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheets were approved and signed. REQUEST TO CONDUCT STREET SERVICES REFERRED. In a letter to the Board, Ms. Dora Lottie, 2024 Pershing Street, South Bend, requested permission to conduct street services on the corner. of Chapin and Napier during the first two weeks in September from 6 to 8 p.m. She indicated that services will be conducted by she and her co-workers and that they are members of the Church of God in. Christ Saints Memorial, 321 South Liberty Street, South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request, was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO CONDUCT BLOCK PARTIES REFERRED Mr. Leszczynski advised that the following block party requests have been received: 1. 600 Block of'Studebaker September 5, 1983 1 p.m. to 6 p.m. Petitioner: Thomas Lue, 643 LaPorte 2. 4700 Block of Williamburg Court September 5, 1983 11:30 a.m, to 7:30 p.m. Petitioner: Richard Thomas, Community Chairman Harbor Homes Community Council, 309 Boston Dr. 3. 900 Block of North Adams Street from Lincolnway West to California Street September 3, 1983 12:00 noon until 8 p.m. Petitioner: C. Jerry Wroblewski, 906 N. Adams Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above requests were referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following six (6) handicapped parking permits were approved and referred to the Deputy Controller's.office for issuance: Agnes DeWitt, 500 Lincolnway East, Mish. - Ethurel Ivory, 206 N. Wellington, S.B. Linda Schlabach, 1007 Roosevelt, Apt. C, Mish. John Aron Smith (Cathy mother), 1309 Providence Elmer Lacy, 833 S. Lake, S.B. Harry Johnson, 1217 N. Meade, S.B. 339 REGULAR MEETING AUGUST 15, 1983 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following one (1) traffic control device was approved: REVISE TO STOP SIGN - On Kettering at Gordon. (Reduced site distance). Requested by: resident at 1535 N. Gordon. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing a total of one -hundred and seventeen (117) lots ordered cleaned by the Director,of the Department of Code Enforcement was submitted. It was noted that the - property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE RELEASE OF CONTRACTOR'S BONDS. Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended the Board release the Contractor's Bonds of William J. Suski, effective August 26, 1983 and Richard Joseph Flowers,.effective August 15, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bonds were released. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering.Department, recommended the Board approve the Contractor's Bond -of.D and D Custom Concrete Contractors, Inc. effective August 15, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved.. APPROVE RELEASE OF EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended the Board release the Excavation Bond for Eagle Excavation, Inc. effective November 17, 1983. Upon a motion made by Mr. Leszczynski,.seconded by Mr. Hill and carried, the above Excavation Bond was released FILING OF HUMANE SOCIETY REPORT - JULY The Humane Society monthly report for July indicated the following animals handled for the City of South Bend: Dogs handled: 270 Cats handled: 212 Other animals handled: 88 TOTAL: 570 Upon a motion made by Mr. Leszczynski; seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating one hundred forty- nine (149) purchase orders and recommended approval of. payment. Chief Deputy Controller Sherrie`L. Petz, submitted Claim Docket No. 16028 through Claim Docket No. 16544 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above reports were filed and the claims approved. ' `J REGULAR MEETING PRIVILEGE OF THE FLOOR: AUGUST 15, 1983 CONCERNS REGARDING RECONSTRUCTION OF SEEBIRT COURT Mr. Robert L. Frickson, 912 W. LaSalle Street, South Bend, Indiana, addressed the Board and indicated that he and other neighbors who have real estate adjoining Seebirt Court are opposed to the changes being considered by the City for Seebirt Court. He indicated that they are in favor of repairs being made but want to keep the green median strip in the center of the Court. He further stated that the Court is an integral part of the neighborhood and the neighbors are against any topographical or ecological changes being made. Mr. Leszczynski advised that concrete work needs to be done in the area as the Court is very narrow.and vehicles are driving on the sidewalks. Additionally considered is the widening of the Court itself to better accommodate vehicles and Street Department' equipment. Mr. Leszczynski additionally advised that the sewer,located under the grassy median strip is to be replaced with a larger sewer to alleviate some problems that have occurred in the area. Mr. Leszczynski and the Board thanked Mr. Frickson for presenting the comments of the neighborhood to the Board and indicated that they will be taken under consideration. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:55 a.m. ILA'- V�4 � 4aAjkg�- n E. Leszczy is ar L, ill c Jos E, Kernan ATTEST: Sandra M. Parmer ee, Clerk 1 1