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HomeMy WebLinkAbout08/08/83 Board of Public Works Minutes32 1 . REGULAR MEETING AUGUST 8. 1983 The regular meeting of the Board of Public N convened at 9:30 a.m., on Monday, August 8, President John E. Leszczynski, with Mr. Lesz Mr. Joseph E. Kernan,present. Board member was not in attendance. Also present was Ass Attorney Carolyn V.,Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED rks was 983, by zynski and ichard L. Hill stant City Upon a motion made by Mr. Kernan, seconded by _Mr. Leszczynski and carried, the minutes of the August 1, 19183, regular meet- ing of the Board were approved. AGENDA ITEMS ADDED, Upon a motion made by Mr. Kernan, seconded Mr. Leszczynski and carried, a request to advertise for receipt of bids for the reconstruction of Seebirt Place, a request to advertise for receipt of bids for the.construction of a basketball court behind the East Sector Police Sub -station and a Contractor's Bond were added to the agenda. OPENING OF BIDS - GUARD RAIL CONSTRUCTION PR JECT - CITY CEMETERY This was the date set for receiving and open ng of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DELTA STAR ELECTRIC, INC. 1125 South Walnut Street South Bend, Indiana 41111 Bid was signed by Edward Berebitsky, President, and Chuck Keil, Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $12,805.00 HOOSIER FENCE COMPANY, INC. Bid was signed P.O. Box 68106 Alexander, Hig Indianapolis, Indiana 46268 Manager, Non-C was in order a was submitted. TOTAL AMOUNT OF BID: $12,263.56 U.S. STEEL CORPORATION, Bid was signed CYCLONE FENCE Contracting Ma 13535 South Torrence Ave. Affidavit was Chicago, Illinois 60633 Certified Chec $800.00 was su TOTAL AMOUNT OF BID: $15,,983.40 FEN -GUARD, INC. 4925 Avondale Drive Fort Wayne, Indiana 46806 by.Donald C. iway Division )llusion Affidavit id a 5% Bid Bond by A.J. Ronsick, ager, Non -Collusion n order and a in the amount of mitted. Bid was signed by John A. Scudder, Jr., President and Michael A., Scheuerman, Secretary, Non - Collusion Affidavit was in order and a 51,0 Bid Bond was submitted. TOTAL AMOUNT OF BID: $14,805.00 TRANS TECH ELECTRIC, INC P.O. Box 3915 South Bend, Indiana Bid was signed by Robert J. Urbanski, President and Sally J. Urbanski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $13,772.00 328 REGULAR MEETING JAMES H. DREW CORPORATION P.O. Box 88504 2829 N. Meridian Indianapolis, Indiana 46208 TOTAL AMOUNT OF BID: $14,240.00 PROJECT FENCE COMPANY, INC. 50820 U.S. 33 North South Bend, Indiana 46637-2094 TOTAL AMOUNT OF BID: $19,013.00 AUGUST 8, 1983 Bid was signed by William V. Drew, President and Richard F. Drew, Secretary and Vice President, Non -Collusion Affidavit was in.order and a 5% Bid Bond was submitted. Bid was signed by Duaine P. Hesch, President and Dale Marie Schmidt, Secretary,_ Non -Collusion Affidavit was in order and a Certified Check in the amount of $950.65 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. OPENING OF BIDS - STORM DRAINAGE WORK NEAR ANGELA AND HILLCREST STREETS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The follow- ing bids were opened and publicly read: GEYER CONSTRUCTION & DEVELOPMENT 67475 Kenilworth Road Lakeville, Indiana TOTAL AMOUNT OF BID: $16,379.00 H. DE WULF MECHANICAL CONTRACTOR 58600 Executive Drive P.O. Box 986 Mishawaka, Indiana 46544 TOTAL AMOUNT OF BID: $30,310.00 HRP COMPANY, INC. 1216-18 West Washington Street South Bend, Indiana 46601 TOTAL AMOUNT OF BID: $21,299.00 LA FREE EXCAVATING, INC. 11252 West Third Street Osceola, Indiana TOTAL AMOUNT OF BID: $22,445.00 Bid was signed by Geyer Con- struction and Development Company as bidder, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Henry DeWulf, President and Nancy Egierski, Secretary, Non -Collusion Affidavit.was in order and a 5% Bid Bond was submitted. Bid was- .signed by Paul-J.. Fallon., General Manager.and Jacqueline: Slutsky,-Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Richard LaFree, President and Ann LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. 1 1 REGULAR MEETING 329 AUGUST 8, 1983 1 LA PORTE CONSTRUCTION CO., INC. P.O. Box 577 LaPorte, Indiana 46530 Bid was signed by Thomas G. Blackburn, Vice President and Betty H~. Shamp, Assistant Secretary,,Non-Collusion.Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $16,907.70 WARNER & SONS, INC. Bid was signed by Jack Warner, P.O. Box 87 President and Robert Warner, Elkhart, Indiana Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $20,909.99 MID CITY EXCAVATING CORPORATION Bid was signed by D. Jack Davis, 3123 East Michigan Blvd. Vice -President and Beth Vicki Michigan City, Indiana 46360 Stanage, Assistant Secretary, Non-Collusion.Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $17,357.50 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID - CUSHING STREET IMPROVEMENTS.(N H.S.) PROJECT In a letter to the Board, Mr, Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the bid of McIntyre & Jones Construction Company, 2526 West 6th Street, Mishawaka, Indiana 46544, in the amount of $13,887.88. Mr. Leszczynski advised that bids for this project were opened at the Board meeting held on August 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was awarded. AWARD BID - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Chief of Police Dan D. Thompson recommended the Board award the bids of Hi -Speed Auto Wash and Don's Marathon & Car Wash. Hi -Speed Auto was the only vendor submitting a bid for full -service car wash and it is recommended that the City retain their services in this area. Hi -Speed Auto offers these services at two (2) locations, 609 East LaSalle and 2615 L.W.W., Mishawaka, Indiana. They also offer a wet -wash only at 1334 Chimes Blvd. It is recom- mended that all three (3) locations of Hi -Speed be used. It is also recommended that the bid of Don's Marathon and Car Wash, Inc. located at 1836 South Michigan Street be accepted. This is for wet -wash only and the services have been utilized extensively by police personnel. Mr. Leszczynski advised that bids for this service were opened at the Board meeting held on August 1, 1983. The bids awarded are as follows: HI -SPEED AUTO WASH - Full -service car wash, 0-100 units per mo. $2.75 ea. Full -service car wash, 100 or more units per mo.- 2.50 ea. Wet Wash only, 0-100 units per month 2.00 ea. Wet Wash only, 100 or more units per month 1.75 ea. 330 REGULAR MEETING AUGUST 8, 1983 Don's Marathon& Car Wash - Wet wash only, 0-100 units per mo. $1.60_ea. Wet wash only, 100 or more units per_mo. 1.45 ea. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids as recommended were awarded. APPROVE COMMUNITY. DEVELOPMENT CONTRACTS The following Community Development contracts were presented to the Board for approval: FRIENDS OF THE UNEMPLOYED, INC. The targeted goal for the Friends of the Unemployed Activity is to assist 10 unemployed persons per month in obtaining counseling with regard to job placement. This program will also offer short-term employment to the director of the activity. The total cost of this activity shall not exceed $11,000.00. DEPARTMENT OF PUBLIC WORKS MONROE PARK INDUSTRIAL PARK IMPROVEMENTS The targete goal for the Monroe Park Industrial Park Improvements Activity is to provide funds for packaging and marketing of the land; attracting new industry and encouraging the expansion of existing industry. This goal will be accomplished with the aid of site improvements, to include: cutting and removal of dead trees and vegeta- tion; debris removal, leveling of land and removal of any remaining structures. Projections are to provide 10-15 short-term jobs for a period of 12 weeks. However, the main emphasis is on the creation of new long-term employ- ment opportunities in the industrial sector. The total cost of this activity shall not exceed $90,000.00. BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND, MISHAWAKA AND ST. JOSEPH COUNTY BDC - SYNTHETIC DIAMOND TECHNOLOGY, INC. The targeted goal or the BDC is to assist in one (1) loan project to locate a large manufacturing concern within the City of South Bend.. BDC may expend monies for activities under this contract in an amount not to exceed $245,000.00 Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above contracts were approved. APPROVE AGREEMENT WITH NORFOLK AND WESTERN RAILWAY COMPANY (LICENSE FOR PIPE LINE FACILITY - ETHANOL PLANT PROJECT) Mr. Leszczynski advised that the Norfolk and Western Railway Company has provided a License for Pipe Line Facility Agreement which permits the construction of sanitary storm sewers under the railway located at Mile Post 2.24 and 2.25 as shown on Plan AA-2222 dated March 11, 1983. Mr. Leszczynski further advised that this work relates to the improvements needed for the ethanol production facility being built. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Agreement was approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 1320 WEST JEFFERSON STREET Mr. Leszczynski advised that, in accordance with the bid awarded on July 11, 1983, for the purchase of the city -owned lot at 1320 West Jefferson Street, in the amount of $210.00, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Purchase Agreement was. approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. 1 331 REGULAR MEETING AUGUST 8. 1983 APPROVE CONSTRUCTION CONTRACT - CUSHING STREET IMPROVEMENTS (MC INTYRE & JONES CONSTRUCTION COMPANY, INC.) Mr. Leszczynski advised that in accordance with the bid awarded today to McIntyre & Jones Construction Company, 2526 West 6th Street, Mishawaka, Indiana, in the amount of $13,887.88 for the above referred to project, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the contract was approved subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT CALVERT STREET IMPROVEMENTS PROJECT (WALSH.& KELLY, INC.) Mr. Leszczynski stated that Walsh & Kelly, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $18,078.26 for a new contract sum including this Change Order in the amount of $111,055.01. Additionally submitted was the'Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, Change Order No. l (Final) and the Project Completion Affidavit were approved, subject to the filing of the appropriate three-year Maintenance Bond. REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED (533 FELLOWS STREET) In a letter to the Board, Mr. Steve Szucs, 529 Fellows Street, South Bend, Indiana, indicated his interest in purchasing the City -owned property at 533 Fellows Street. Mr. Szucs stated that his property (529 Fellows Street) Adjoins this lot and he is interested in purchasing it. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was referred to the necessary City Departments and Bureaus for a determination as to whether or not the City need retain the lot for any reason. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - CONSTRUCTION OF BASKETBALL COURT BEHIND EAST SECTOR POLICE SUBSTATION In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, requested permission to advertise for receipt of bids for the construction of a basketball court behind the East Sector Police Substation located at 420 East Frances Street. Mr. Leszczynski advised that the City currently owns the property where the basketball court is to be constructed and no additional property will be required. Mr. Kernan stated that the nun Leszczynski further stated th b APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - RECONSTRUCTION OF SEEBIRT PLACE In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, requested permission to advertise for receipt of bids for the reconstruction of Seebirt Place. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved. 332 REGULAR MEETING AUGUST 8, 1983 APPROVE REQUEST TO CONDUCT BLOCK PARTY - 1100 BLOCK OF NORTH DUEY STREET (AUGUST 13 and 14, 1983) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of.Traffic and Lighting, has reviewed the request of Mr. Charles Howell, Sponsor, Ada McCraven's Super Kids Park, presented to the Board on August 1, 1983, and recommends approval. The original request was to conduct a block party on August 12, 13 and 14, 1983. However, the request has been revised and the block party is to be held on August 13 and 14, 1983, from 12:00 noon to 8:00 p.m. -Approval is recommended subject to the maintenance of a clear and unobstructed ten foot lane for emergency purposes. The petitioner is responsible for the opening and closing of the street with barricadestobe provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request as amended was approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY - 1300 & 1400 BLOCKS OF SUNNYMEDE (SEPTEMBER 11, 1983) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Ms. Tami McNally, presented to the Board on August 1, 1983, and recommends approval subject to the maintenance.of a clear and unobstructed ten foot lane for emergency purposes. The petitioner is responsible for the opening and closing of the street with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded.by Mr. Kernan and carried, the above request was approved. APPROVE REQUEST TO HAVE ALLEY CLOSED FOR CHURCH COOKOUTS (AUGUST 6, 13, 20, 27, 1983) Mr. Leszczynski stated that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the Sweet Home Church to block the alley next to the church for cookouts to be held on the above referred to dates and recommends approval. Mr.. Wadzinski recommends the closure of the east/west alley from Taylor to the north/south alley east of Taylor Street. The petitioner is responsible for the opening and closing of the alley with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved. APPROVE REQUEST FOR SECOND EXTENSION OF TENT REVIVAL MIRACLE REVIVAL DELIVERANCE CENTER CHURCH Mr. Leszczynski advised that the Board_on June 27, 1983 approved the request of the Miracle Revival Deliverance Center Church to erect a tent and conduct revival services. A one week extension for tent revival services was approved by the Board on August 1, 1983. In a letter to the Board, Rev. Lord M. Hunt is again requesting permission to extend the revival services until the end of August Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the extension was approved subject to the filing of a $1,000,000.00 Certificate of Insurance naming the City as an additional insured covering this extended period of time. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following eight (8) traffic control devices were approved: INSTALL STOP SIGN - On Watford Lane at York (Uncontrolled "T" Intersection). Requested by: S.B.P.D. Officer's Report #281/072683 333 REGULAR MEETING AUGUST 8, 1983 INSTALL HANDICAPPED PARKING - 620 Lindsey. (Indiana :License 5714 (Handicap) . Requested by: Resident (Lewis Stephen). ` INSTALL STOP SIGN - On Danbury at Berkshire. (Uncontrolled "T" Intersection). Requested by: Bureau of Traffic and Lighting). INSTALL STOP SIGN - On Provincial at York. (Uncontrolled "T" Intersection). Requested by: S.B.P.D. Officer's Report #281/072683_. INSTALL 15 MIN. PARKING 6AM-6PM/M-F - 441 E. Howard. (To promote curb -space turnover). Requested by: Campus Cleaners. INSTALL 30 MIN. PARKING 6AM-6PM EXCEPT SUNDAY - 2721 Mishawaka Avenue. (To promote curb space turnover). Requested by: McIntyre Realty. INSTALL 1 YIELD SIGN 2 NO RIGHT TURN - Congress and MacArthur (A. New Installation: On MacArthur at Congress B. Removal on Congress at MacArthur) Traffic pattern revision. INSTALL STOP SIGN - On MacArthur at Union. (Uncontrolled Intersection). In conjunction with traffic pattern change. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following six (6) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Sophie Schmitt, 1026 N. Adams, S.B. Mildred C. Wheatley, 1521 Lagoon Court, S.B. Madge Jennings, 420 Miami Club Dr., Mish. Eugene J. Hardig, 1520 E. LaSalle, S.B. Frank MacDonald, 528 S. 35th, S.B. Freddie L. Haynes, 320 Boston, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of forty-seven (47) outages for the period July 21, 1983 through August 3, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for the following were filed: Ziolkowski Construction, Inc. P.O. Box 1106 South Bend, Indiana Gibson -Lewis P.O. Box 641 Mishawaka, Indiana 46544 South Bend Heritage 1016 West Washington Avenue South Bend, Indiana 46601 r 334 REGULAR MEETING AUGUST 8. 1983 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing a total of ninety-one (91) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey of the Engineering Department recommended the Board approve the Contractor's Bond of Douglas G. Detkard d/b/a Deckard Concrete effective August 8, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Contractor's Bond was approved. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 15485 through Claim Docket No. 16027 and recommended approval for payment. Upon a motion made,by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the meeting was adjourned at 9:55 a.m. _q." d Jo n E. Leszcz s i J se E, Yernan ATTEST: [1 I